Administrative Assistant

4 weeks ago

Waterloo ON, Canada Core Avionics & Industrial Inc. Full time

We are looking for an Administrative Assistant to join our vibrant and growing company, located in the heart of Uptown Waterloo. Reporting to our Logistics Manager, and working closely with multiple teams in the company, you will be a key member of CoreAVI and play an instrumental role in providing our employees with outstanding administrative support. If you would like an opportunity to work with a fun and passionate team, grow your career, and support an organization that is doing innovative work, this is the role for you

We are looking for someone who:

  • has strong communication skills.
  • is excited to collaborate with multiple different groups across the company.
  • is tech savvy with a strong knowledge of MS office tools.
  • is nimble in their day-to-day work and eager to learn new things.
  • is passionate about building and supporting a unique and vibrant culture.

CoreAVI is revolutionizing the aviation, automotive and autonomous spaces with its safety critical innovations, inspiring cutting-edge technological advances. CoreAVI architects safety critical graphics and compute solutions supporting safe autonomy, machine vision, AI, and visualization applications in the automotive, unmanned vehicle and industrial IoT markets, as well as commercial and military avionics systems. We are people innovating a safe and secure autonomous world. Come learn more at .

As CoreAVI continues to grow and expand into new markets, we need creative, self-driven individuals to join our team and share in the success, but more importantly, enjoy the journey there. So, if you like the sound of what our team enjoys today, and you want to be part of our tomorrow, here’s what we are looking for.

Main Responsibilities:

  • Managing our Purchase Order System
    • Processing orders through the review process
    • Generating accurate and timely invoices
  • Maintain the company’s digital filing systems, supporting efficient information management.
  • Assist in the preparation of regularly scheduled reports.
  • Implement and maintain procedures/administrative systems.
  • Lead all office operations including with landlord, suppliers, office cleaners, etc.
  • Facilitate company stock option plan with support from legal team.
  • Company shipping and receiving.
  • Participate in ad-hoc projects in support of the company, including meetings and social events.
  • Act as a key ‘keeper of knowledge’, providing great internal customer support for our employees.
  • Continuously foster and cultivate strong CoreAVI culture and values.

Required Skills & Experience

  • 2-3 years of experience in an Administrative Support role.
  • A strong knowledge of MS Office including Excel, Outlook, and Word.
    • Excel skills – Knowledge of pivot tables, v-lookups, formula creation etc.
    • Word skills – mail merge
  • Ability to maintain confidentiality and discretion.
  • Excellent written and verbal communication skills with the ability to maintain strong working relationships with all levels of the company.
  • Detail orientated with strong organizational and time management skills.
  • Attention to detail and problem-solving skills.
  • Adaptable to change and ready share in our excitement as we scale.

Desired Skills:

  • Experience with NetSuite and/or M-Files.
  • Experience with international shipping and receiving.

Why work for CoreAVI?

CoreAVI is unique; a unique company built around the talents of our people. We are small enough to be personal but strong enough to be a market leader. Our achievements are global, and our technology ubiquitous in avionics, but our ambition is even larger. CoreAVI is a home for talented people who want to contribute to building products and delivering solutions that matter. Take time to read about some of CoreAVI employees’ stories ( What our Employees are Saying ), and if you think you are right for our team, then reach out. We are ready to help you find a future in our future.

Here are some of the main reasons our team enjoys working at CoreAVI:

  • Technically challenging and rewarding work . Working on the leading edge of new CPU and GPU technology, our team is always doing something new and innovative.
  • Teamwork . Everyone says it, but we really have it. Our team will not watch one-person struggle with an issue, they really do support them.
  • Flexible working environment. We recognize that the pressures of everyday life mean flexibility is important to our staff.
  • Small Company Culture . As we have grown from a small company to the larger one that we are today, we have maintained the values we have always had. A great sense of camaraderie and a small management team that make decisions fast allows us to be nimble and get our products to market first
  • A company that is growing . If we are not pushing technology forward, we are falling back and that’s why we’re not frightened to lead the market with innovative new products that our customers need both now and in the future.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We look forward to your application

#J-18808-Ljbffr

  • Administrative Assistant

    4 days ago

    Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, sabbaticals, and all non-faculty appointments. The Administrative Assistant manages confidential records and provides...

  • Administrative Assistant

    3 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Administrative Assistant provides administrative support for the Department Chair and the Administrative Officer and is the first contact for visitors of the Department. **Responsibilities**: Administrative Support: - Manages the Chair’s Schedule; - Consults and collaborates daily with the Administrative Officer providing...

  • Administrative Assistant

    2 months ago

    Waterloo, Canada CBI Health Full time

    As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout Waterloo and surrounding area. This position is based in our Waterloo Home Health office and is a full-time position working with a great team. **Please note this is...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 1 Year The Administrative Assistant, reporting to the Associate Director, Research Strategic Initiatives, is responsible for the organizational, secretarial, and administrative support for the Associate Vice Presidents (AVPs) and the Research Strategic Initiatives team in the Office of Research (OR) and the Office of the VPRI....

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 1 Year The Administrative Assistant, reporting to the Associate Director, Research Strategic Initiatives, is responsible for the organizational, secretarial, and administrative support for the Associate Vice Presidents (AVPs) and the Research Strategic Initiatives team in the Office of Research (OR) and the Office of the VPRI....

  • Administrative Assistant

    4 days ago

    Waterloo, Canada Spectramedx Inc. Full time

    Spectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management. **Requirements**: - Minimum 2 years experience within Administrative Assistant position - Office Administration degree...

  • Administrative Assistant

    1 week ago

    Waterloo, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Administrative Assistant**: - **Requisition #**:23-600**: - **Campus**: Waterloo - **Department**: School of Applied Computer Science & Information Technology - **Payband**: F - **Starting Rate**: $28.56 - **Payband Range**: $28.56 - $33.11 - **Hours/Week**: 37.5 - **Posting Date**: Thursday, August 3, 2023 -...

  • Administrative Assistant

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Administrative Assistant, reporting to the Associate Vice President, Commercialization and Entrepreneurship (AVP-CE) and taking direction from the Director, Innovation and Special Projects is responsible for the organizational, secretarial and administrative support for the Waterloo Ventures team. Responsibilities include...

  • Administrative Assistant

    1 week ago

    Waterloo, Canada Eastbridge Craftsmen Full time

    **Responsibilities**: 2. Data Management: Organize and maintain confidential files, records, and databases, ensuring accuracy, integrity, and security of information. Prepare and compile reports, and spreadsheets as needed. 3. Financial Administration: Assist in budget preparation and tracking of expenses. Process invoices, expense reports, and purchase...

  • Senior Administrative Assistant

    1 month ago

    Waterloo, ON, Canada Geosyntec Consultants, Inc. Full time

    Overview Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for a Senior Administrative Assistant to provide office support in our Waterloo, Cambridge or Guelph, Ontario office. The position plays a critical role in providing an exceptional professional first impression when engaging...

  • Administrative Assistant

    3 weeks ago

    Waterloo, Canada Bath Fitter Full time

    **ADMINISTRATIVE ASSISTANT** Do you enjoy collaborating and supporting team goals and projects? Are you resourceful and understand the importance of being proactive? If you are ready to embrace a new challenge in a fast-paced fun environment, we want to meet you! Working at **Bath Fitter**, you'll be a key player in the branch's success. You will support...

  • Administrative Assistant

    3 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The primary purpose of the Administrative Assistant role is twofold: providing a broad range of administrative, financial, and technical support to the department, and coordinating and supporting departmental events and communications. This role works in conjunction with various colleagues across the institution and at CTE, primarily the Director,...

  • Administrative Assistant

    3 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Assistant is responsible for providing overall administrative assistance for the Equity, Diversity, Inclusion and Anti-Racism (EDI-RO) Unit. Accountable to the Administrative Officer, this position provides comprehensive and strategic support to three Directors within the Unit, including detailed calendar management, coordination...

  • Administrative Assistant

    1 month ago

    Waterloo, Canada UA Local 527 Southwestern Ontario Full time

    **Job description** The United Association of Plumbers and Steamfitters Local 527 Southwestern Ontario operates as a dispatch hub and educational training facility for skilled trades people providing access to potential employment opportunities for members across the country. Our Training Department provides both theory and practical education for a...

  • Administrative Assistant

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year.** The Administrative Assistant is responsible for providing overall administrative assistance for the Director and operational duties for the Alumni Relations (AR) team that contributes to team success. It is the responsibility of the Assistant to work predominantly with the Director as a key contact for all internal and external...

  • Administrative assistant, legal

    2 weeks ago

    Waterloo, ON, Canada BlackBerry Full time

    Worker Sub-Type: Regular Job Description: Job Description BlackBerry’s IoT division is seeking an Administrative Assistant to support the Legal department, in our business which is on the cutting edge of connected and autonomous vehicles, embedded software and the Internet-of-Things. In this role, you will assist with various contracts, business...

  • Administrative Assistant

    1 month ago

    Waterloo, Canada Antec Appraisal Group Full time

    Antec Appraisal Group is a leading provider of independent, professional real estate valuation, appraisal and consulting services for Southern Ontario. We are committed to providing our clients with relevant and expert advice for investing, financing and information purposes. Our team is currently looking for a full-time Administrative Assistant in our...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada Antec Appraisal Group Full time

    Antec Appraisal Group is a leading provider of independent, professional real estate valuation, appraisal and consulting services for Southern Ontario. We are committed to providing our clients with relevant and expert advice for investing, financing and information purposes. Our team is currently looking for a full-time Administrative Assistant in our...

  • Administrative Assistant

    2 months ago

    Waterloo, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **22-861** **Campus**: Waterloo **Department**: School of Applied Computer Science & Information Technology **Payband**: E **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Wednesday, January 4, 2023 **Closing...