Executive Assistant

4 weeks ago

Canada Egility Full time

About the job

At Egility you’ll have the chance to build a career as unique as you are, with support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help Egility become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

At Egility, Egility is not your traditional executive search firm; but rather a technologically driven professional service company that provides its clients with dedicated talent advisory services while building artificial intelligent software. In this role, you will bring people together using the latest technologies and curating exceptional experiences. With so many opportunities and candidates competing for people’s attention every day, we want to set ourselves apart and develop a service that offers real value for our audiences in a measurable and compelling way.

The opportunity

We are looking for a dynamic person to join our delivery team of self-motivated professionals. We keep our organization running strong by working to deliver exceptional service, supporting Egility’s growth and profitability, in line with its vision of building a better working world.

Your Key Responsibilities

Our Project Coordinator/Executive Assistants are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:

Project Support - Support the client engagement process, including acting as a liaison between the project team /client and candidates, arranging client/candidate interviews and fostering positive client/candidate relations to create trust and confidence.

Document management - Use firm brand standards and database to create, and format letters, proposals, presentations, position descriptions, and other reports using various Microsoft tools.

Meetings - Coordinate virtual and in-person meetings and independently manage multiple calendars.

Teaming - Participate in meetings and learning opportunities; engage in team initiatives and projects; and provide short-term backup support for your colleagues.

Skills And Attributes For Success

  • Outstanding time management and organizational skills in a demanding fast-paced environment
  • Proven ability to prioritize and meet multiple and/or unexpected deadlines
  • Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
  • Agility and flexibility in response to changing priorities and needs with proactive follow-through
  • Committed to contributing to a strong team culture to ensure success
  • Develop and maintain relationships to efficiently leverage expertise
  • Sound judgment regarding confidential and sensitive matters
  • Ability to multi-task and learn quickly, while being adaptable to change
  • Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development

To qualify for the role, you must have

  • Post-secondary education and/or relevant experience.
  • Over 5 years' experience as an Executive Assistant professional.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) with proven ability to learn customized software/tools.
  • Excellent customer service and proven team player with strong written and oral communication skills.

What We Offer

At Egility, we firmly believe that the happiness and well-being of our employees are paramount to their productivity and success. As a talent advisory firm, we've made it our mission to create an environment where you can thrive both personally and professionally. Here's why Egility is the right choice for you:

  • Competitive Compensation and Career Advancement: We offer competitive pay and provide clear paths for advancement within our growing company, ensuring your efforts are recognized and rewarded.
  • Comprehensive Health Benefits: Your health is important to us. That's why we offer comprehensive extended health benefits, covering dental, vision care, acupuncture, massage therapy, and more.
  • Thriving Startup Environment: Join us in our exciting startup environment, where innovation and creativity flourish. Say goodbye to outdated norms and hello to a dynamic workplace where your ideas are valued.
  • Annual Raises & Bonus: We appreciate your hard work and dedication. That's why we provide annual raises and bonuses to acknowledge your contributions and encourage your continued growth.
  • Generous Paid Time Off: We understand the importance of maintaining a healthy work-life balance. Enjoy generous paid vacation and sick days to recharge and rejuvenate.
  • Best Location: This position is a remote working opportunity which means you get plenty of flexibility and freedom.
  • Remote Work Allowance: To ensure your productivity remains paramount, we provide additional allowance beyond regular pay to enhance your remote working conditions. This investment is aimed at making you more productive and comfortable, whether you're working outside of the traditional office setting.
  • Opportunities for Contribution and Collaboration: At Egility, you'll have the opportunity to contribute, collaborate, and shape the future of our growing company. Join us in fostering a sense of belonging and fulfillment as we work together towards our goals.

We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you.

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