Executive Assistant to the Chief and Council

3 weeks ago


Sechelt BC, Canada shíshálh Nation Full time

The Position

The shíshálh Nation is currently accepting applications for an Executive Assistant to the Chief and Council (Council). This position will provide a high level of administrative leadership and support to the Council. In this multi-faceted role, you will demonstrate high professional maturity and a positive attitude. This position relies heavily on project management support (task management) using various computer systems and applications. The main goal of this position is to ensure that the Council is provided with the necessary support to operate effectively and efficiently. The ability to take the initiative and maintain confidentiality is necessary to succeed in this role. This position requires the ability to manage multiple and conflicting priorities.

The Candidate:

  • Provide efficient and effective administrative support to the Council.
  • Review and prioritize incoming correspondence directed to the Council, reroute or copy as appropriate and/or attach relevant files or related correspondence.
  • Create templates, spreadsheets, forms, posters, and PowerPoint presentations as needed and required.
  • Prepare professional and confidential correspondence, memos and documents as requested.
  • Develop meeting agendas, prepare reports and obtain material for the Council.
  • Coordinate and organize travel accommodations, meeting space, food and other supplies for meetings.
  • Prepare professional and confidential correspondence, memos and documents as requested.
  • Responsible for the on-call receptionist coverage for the Professional Services Division.
  • Evaluate, develop, and recommend office procedures and practices to the Council.
  • Ensure that approved office policies, practices and procedures are understood and followed.
  • Perform all other tasks within the scope of the position and skillset as requested and needed.
Qualifications:
  • A Post-secondary degree in Administration or a related field.
  • Minimum five (5) years of senior executive administrative experience supporting a senior executive, preferably within a First Nations environment.
  • Ability to maintain and work with confidential and sensitive information.
  • Respect for, sensitivity towards, knowledge and understanding of shíshálh Nation culture, traditions, programs and service delivery.
  • Knowledge of best practices in administration processes.
  • Possession of a valid BC driver’s license is an asset.
  • Knowledge of First Nation structures, service delivery and customs and traditions.
  • Present self professionally and ethically; effective communication skills both verbally and in writing.
  • Acceptable Criminal Record Check with Vulnerable Sector Search and a valid Driver’s License.
#J-18808-Ljbffr
  • Executive Assistant

    4 weeks ago


    Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the general supervision of the STLM Division Manager, the Executive Assistant has primary responsibility for maintaining critical documentation and electronic files for the Rights and Title Department. The EA also performs a wide variety of other clerical tasks to support the effective and efficient operations of the whole Stewardship...


  • Castlegar, BC, Canada City of Castlegar Full time

    Executive Assistant BASIS: FULL-TIME, PERMANENT | CLOSING: Responsible for providing a broad range of executive administrative support for the Chief Administrative Officer and Mayor. Reporting to the Chief Administrative Officer (CAO), the Executive Assistant is a pivotal role within City Hall supporting the delivery of public services, working...

  • Executive Director

    6 days ago


    Abbotsford, BC, Canada BC Blueberry Council Full time

    The British Columbia Blueberry Council is the provincial organization responsible for the strategic development of the blueberry industry in British Columbia through promotion, industry education, and research. We are in search of an Executive Director to provide visionary leadership in managing the operations of the British Columbia Blueberry Council....


  • Burnaby, BC, Canada BC Liquor Distribution Branch Full time

    Executive Administrative Assistant to Chief Financial Officer The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis and operates the retail brands BCLIQUOR and...

  • Executive Director

    3 weeks ago


    Pemberton, BC, Canada Pemberton Arts Council Full time

    The Pemberton Arts Council (PAC) is looking for an innovative and passionate Executive Director to lead our organization, generate awareness of, and improve access to arts and culture in Pemberton. The successful candidate will combine their creativity and proven leadership skills with the ability to lead and collaborate on a community level to drive the...


  • Kelowna, BC, Canada Westbank First Nation Inc. Full time

    Executive Assistant to Council - Projects (Term) Full-Time The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches. Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that...


  • Vancouver, BC, Canada British Columbia Public Service Careers Full time

    CLK 12R - Executive Administrative Assistant to Chief Financial Officer - (112531) CLK 12R - Executive Administrative Assistant to Chief Financial Officer Regular Full Time Temporary End Date BC Public Service - Public Safety & Sol General Executive Administrative Assistant to Chief Financial Officer The BC Liquor Distribution Branch (LDB) is one...


  • Vancouver, BC, Canada Keller Executive Search International Full time

    We are looking for a seasoned Chief Executive Officer based in Vancouver, British Columbia to oversee all operations and business activities. You will be the first in command in the company and responsible for giving the proper strategic direction as well as creating a vision for success. Responsibilities: Develop high-quality business strategies and...

  • Executive Assistant

    7 days ago


    Vancouver, BC, Canada Altis Recruitment Full time

    Job Description Our client is looking for an Executive Assistant that will support the Chief Executive Officer. This is a dynamic role that will involve both Executive and Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or...

  • Executive Assistant

    6 days ago


    Vancouver, BC, Canada Altis Recruitment Full time

    Job Description Our client is looking for an Executive Assistant that will support the Chief Executive Officer. This is a dynamic role that will involve both Executive and Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or...

  • Lands Administrator

    4 weeks ago


    Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the general direction of the IGS Lands Manager, the Lands Administrator is responsible for managing land administration and maintaining land records to ensure that shíshálh land is used appropriately. Additionally, the Lands Administrator provides administrative assistance and support to the supervisor by organizing and managing the...

  • Executive Director

    4 weeks ago


    Vancouver, BC, Canada Keller Executive Search International Full time

    We are looking for a seasoned Chief Executive Officer based in Vancouver, British Columbia to oversee all operations and business activities. Develop high-quality business strategies and plans ensuring their alignment with short-term and long-term objectives. This includes conducting comprehensive market research, competitor analysis, and identifying growth...


  • Sechelt, Canada The District of Sechelt Full time

    DISTRICT OF SECHELT Competition No. 2023-16 Nature of the Position Under the general direction of the Corporate Officer and the Director of Corporate and Community Services, the Deputy Corporate Officer assists with the functions related to the statutory duties and responsibilities of the Corporate Officer. This position provides administrative and...


  • Vancouver, BC, Canada Altis Recruitment Full time

    Job Description Our client is looking for an Executive Assistant that will support the Chief Executive Officer. This is a dynamic role that will involve both Executive and Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no...


  • Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the general direction of the IGS Divisional Manager, the SNGD Manager will be responsible for the overall planning, coordination and control of the activities and business affairs of the Sechelt Nation Government District. You will direct the preparation of plans and programs to be submitted to the Chief and Council for the...

  • Executive Assistant

    5 days ago


    Surrey, BC, Canada The Lignum Group Full time

    Position Overview: We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for...

  • Executive Assistant

    5 days ago


    Surrey, BC, Canada The Lignum Group Full time

    Position Overview: We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for...


  • Sechelt, Canada Nexgen HR Services Full time

    **The Position** Under the direction of the Chief Administrative Officer, the Chief Financial Officer (CFO) is a member of the senior management team who will provide sound, progressive and engaging leadership while contributing to the effective corporate management of the organization. If you would like to work within a progressive team philosophy, value...

  • Executive Assistant

    4 weeks ago


    Vancouver, BC, Canada The Acquisition Group Full time

    About Us: The Acquisition Group is a dynamic and innovative company dedicated to achieving excellence in every aspect of our business. We value our employees and provide an empowering work environment that fosters growth and development. Position: Executive Personal Assistant Responsibilities: As an Executive Personal Assistant at The Acquisition...


  • Sechelt, BC, Canada shíshálh Nation Full time

    The Position The shíshálh Nation is currently accepting applications for an Executive Assistant to the Education Director. Under the general supervision of the Education Director, this position will provide a high level of administrative leadership and support to the Education Director. In this multi-faceted role, you will demonstrate high professional...