Administrative Assistant

1 month ago


Newmarket ON, Canada Deafblindontario Full time

Newmarket, ON, Canada

Job Description

Posted Monday, April 1, 2024 at 4:00 AM

Potential for remote/hybrid work

Ready to make a difference?

Reporting to the Director of Major Gifts, Corporate and Community, the Administrative Assistant is accountable for coordinating the activities of the development team. The position provides a wide variety of routine to complex administrative support. This position is privy to the strategic and operational direction of the organization.

WHO WE ARE

We believe in endless possibilities.

DeafBlind Ontario Foundation raises, invests and directs funds to DeafBlind Ontario Services to enhance programs which support the individuals they serve.

DeafBlind Ontario Services supports people who are deafblind, as well as people who are Deaf, hard of hearing and non-verbal with a developmental disability. Specialized services are customized to each person’s unique needs, method of communication, and goals to live their best life.

YOU ARE

  • Dedicated – committed to your personal growth and development;
  • Team Player – you are willing to learn and teach, because together we are better;
  • Accountable – you are committed to following through on your promises;
  • Creative – you think outside the box and will tackle any new problem that comes your way
  • You believe that one person can make a difference

YOUR ROLE

  • Coordinates and distributes correspondence including memorandums, reports and maintains files. Ensures resource lists are updated and maintained.
  • Using DBOF’s CRM, maintains data integrity by accurately recording interactions and ensuring constituent information is updated.
  • Acts as point person for volunteers: recruiting, orienting, assigning tasks. Maintains volunteer records ensuring organizational standards are maintained.
  • Coordinates logistics of various projects, monitoring timelines and tracking workflow.
  • Coordinates and prepares material for team and committee meetings, including agendas, minutes and related information.
  • Promotes the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with other agency staff, families, volunteers, advocates, and employers.
  • Performs other duties as required.

Requirements

Education & Experience:

  • College diploma in business administration or related field.
  • 1 to 3 years experience in the not-for-profit sector.

Knowledge, Skills, and Abilities:

  • Meticulous dedication to accuracy and details
  • Experience with working with and supporting volunteers
  • Excellent verbal, written, and visual communication skills.
  • Strong organizational skills, with the ability to manage multiple and competing priorities within established timelines.
  • Ability to work effectively within a team and independently.
  • Proficiency with as Microsoft Office, DonorPerfect or other similar fundraising software, and a willingness to learn other software programs as required.
  • Valid Ontario Driver’s license required, access to a reliable vehicle, and the ability to travel.

WHY WORK FOR US

At DeafBlind Ontario Foundation, we want you to be your best. We provide a collaborative culture, supportive environment, open communication, and commitment to your personal and professional development.

OUR CULTURE

  • Create and provide unique opportunities for growth, extensive training for new employees, and ongoing learning;
  • Celebrate and recognize our valued employees through an Employee Recognition Program;
  • Motivate and encourage one-another, as well as the people we support, to achieve their goals and dreams;
  • Believe that compensation is more than paid wages. We offer our team members an employer sponsored Group RRSP, a comprehensive benefits plan, as well as competitive vacation time and personal emergency leave.

Make a difference in the life of someone who is Deaf, hard of hearing, non-verbal or deafblind. Start your career with DeafBlind Ontario Foundation today.

DeafBlind Ontario Foundation is committed to Employment Equity and Diversity and invites applications from Women, Aboriginal People, Persons with Disabilities and Visible Minorities. To receive this job posting in an alternative format or if you require accommodation measures for the selection process, please notify the HR Department.

Please note that only those candidates selected for further consideration will be contacted.

#J-18808-Ljbffr

  • Newmarket, Canada Elevation Athletics Full time

    Elevation Athletics is looking for an administrative assistant to join our team. This position will be responsible for performing various office activities on a daily basis. There may be times, depending on company requirements that our administrative staff may be requested to support different departments. Employment type: Full-time/Part time This position...


  • Newmarket, Canada ClaimsPro LP Full time

    Company: ClaimsPro LP Administrative Assistant Company: ClaimsPro LP Administrative Assistant - Full-time (Hybrid) (Newmarket) **Job Description**: Role Summary Loss Adjusting is a fast-paced, complex field of insurance with no 2 files quite the same. Whether it be a home fire, a fender-bender, or an injury caused by a major accident, the ClaimsPro team...


  • Newmarket, Canada Community Housing Management Network Full time

    **Community Housing Management Network** **Administrative Assistant** **Newmarket, Ontario** The Community Housing Management Network (The Network) is recruiting to fill a full-time position (35 hours/week) as an Administrative Assistant at the Head Office in Newmarket. The Network provides property management services for Housing Co-operatives and...


  • Newmarket, Canada Hive5 Creative Kids Center Full time

    We are a vibrant STEAM after-school and summer camp center located in Newmarket, Ontario. Our center provides engaging and educational programs for school-aged children and teenagers, focusing on fostering their curiosity and passion for learning. We are seeking a dedicated and organized Administrative Assistant to join our team and contribute to the smooth...


  • Newmarket, Canada Vascular Surgery Office Full time

    **Administrative Assistant - Medical** **Responsibilities**: - Support the operation of a clinic by receiving and appropriately triaging referrals, scheduling appointments, contacting patients, managing patient flow, preparing examination rooms, and liaising with other healthcare providers or institutions - Maintain excellent rapport with patients and...


  • Newmarket, ON, Canada Acushnet Company Full time

    home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance groups. Provide administrative...


  • Newmarket, ON, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance groups. ...


  • Newmarket, ON, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance...


  • Newmarket, Canada Century 21Heritage Full time

    **Administrative Assistant** **After office hours & some time on the weekend is necessary for this job** **Location: Newmarket, ON** **Job Type: Full time, Permanent** - Monday-Friday 9am-4pm - **Wage Range**: $20.00 - $23.00/Hr., based on experience **Qualifications**: - **Minimum 2 years of administration experience is required**: - **Previous Real...


  • Newmarket, Canada Anna Shirazi Full time

    **Executive Assistant** **Location: Newmarket, ON** **Job Type: Part-time to start, Permanent** - Days and times to be decided - Weekend and evening availability may be required. - **Wage Range**: $17.00 - $20.00/Hr., based on experience **Qualifications**: - **Minimum 1 year of administration experience is required**: - **Previous Real Estate...


  • Newmarket, Canada Spar-Clean Inc. Full time

    **Spar-Clean Inc. ** is offering an exciting opportunity for an organized and detail-oriented individual to join our growing team as a part-time Administrative Assistant. If you are a motivated self-starter with excellent communication skills and the ability to work independently, we would love to hear from you Hybrid work options are available once system...


  • Newmarket, Canada Farm Boy Inc. Full time

    Company Description At Farm Boy, it is our mission to create a fun, fresh experience for all! Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments. As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that...


  • Newmarket, Canada Farm Boy Inc. Full time

    Company Description At Farm Boy, it is our mission to create a fun, fresh experience for all! Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments. As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that...


  • Newmarket, Canada Rocket Steel Canada Full time

    **Job description** Embark on a dynamic career journey with Rocket Steel Canada, a thriving and expanding business in the steel building industry. This is more than a job - it's an opportunity to grow alongside a company that values your aspirations. Join us to shape your career path and achieve your goals. Rocket Steel Canada is a leading force in...


  • Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing administrative support to the Manager and Leads in the Inclusion, Diversity, Equity and Accessibility (IDEA) Division, including handling sensitive and confidential issues, maintaining and tracking all reports coming in and out of the office. Prepares and processes...


  • Newmarket, Canada RMSCO Full time

    Overview: **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls promptly with a professional telephone manner - Manage incoming and outgoing mail - Maintain office filing systems and databases such as spreadsheets and daily office operations - Provide administrative support to staff as needed - Assist...


  • Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing administrative support to the Total Rewards Division, including administrative support to the Head Total Rewards and occasional support to the HR Technology & Analytics Division. Maintains filing systems and records, prepares and processes correspondence, reports, minutes...


  • Newmarket, Canada Engineered Air Full time

    **Administrative Assistant** Newmarket, Ontario Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific...


  • Newmarket, Canada Southlake Regional Health Centre Full time

    Company Bio Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...


  • Newmarket, Canada Bistone Design Full time

    **About us** Bistone Design is a small business in Newmarket, ON L3Y 3Y9. We are professional, customer-centric, and social. Our work environment includes: - Growth opportunities - On-the-job training - Safe work environment **Responsibilities**: - Provide administrative assistance as needed. - update the company social media accounts. - Schedule...