Administrative Assistant

4 weeks ago


Dartmouth NS, Canada VenorTalent Full time

Venor has partnered with a progressive business that is a leader in their industry across Canada. The company is focused on growth and recognizes that its employees are the most critical component of that. Our client takes a committed approach to fostering a collaborative and innovative work environment to progress forward through this exciting time. With growth comes opportunity, which has attracted exceptional professionals to their business and created further requirements to add top talent to their organization. 

On behalf of our client, we are seeking an Administrative Assistant to join their operation in Dartmouth, Nova Scotia. Reporting directly to the Human Resource Manager, the Administrative Assistant will coordinate day-to-day office operations, provide support to core head office functions, and act in a pivotal position supporting a growing team, inspirational leaders, and a loyal client base.

Main responsibilities include: 

  • Oversee day-to-day office operations including maintaining supplies, organizing workspaces, and ensuring a tidy and welcoming environment.
  • Act as the first point of contact for visitors, phone calls, and emails, providing a positive and professional representation of the organization.
  • Deliver a broad range of office support services, including preparation of documents, and coordinating incoming and outgoing couriers and mail.
  • Provide a variety of support to the Human Resources team, including uniform ordering, tracking, and reporting on internal training, preparing new hire packages, etc.
  • Order office supplies, and kitchen consumables, and arrange servicing of office equipment and basic facilities maintenance.
  • Organize events and meetings, reserve, and schedule facilities, catering, and travel.
  • Assist with accounts payable or receivable duties and perform a variety of other administrative tasks.

As the ideal candidate for this position, you will have a business administration diploma or degree, intermediate to advanced MS Office abilities, and 2+ years of experience working within a changing business environment, focused on a variety of administrative responsibilities. You will have strong communication skills, a solutions-driven, organized approach, and a passion for delivering results while managing changing priorities. 

If you enjoy working independently and as a part of a team with time-sensitive deadlines, have a desire for detail, love to learn, and looking to be part of an established business that values balance and hard work, please send your resume to James Willies at James@venor.ca to have a confidential conversation.

Venor is an Atlantic Canadian recruiting firm specializing in recruitment solutions, executive search, career transition & outplacement services.

Subscribe to stay up-to-date with the latest opportunities, industry insights, events and more.

#J-18808-Ljbffr

  • Dartmouth, NS, Canada Englobe Full time

    Your Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects,...


  • Dartmouth, Canada Rideout Tool & Machine Inc. Full time

    **Administrative Assistant Job Description** Responsibilities for Administrative Assistant - Organize and maintain files - Screen phone calls, redirect calls, and take messages - Maintain and order office supplies - Assist with basic data entry and record keeping Qualifications for Administrative Assistant - High school diploma or GED with Secondary...


  • Dartmouth, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...


  • Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...


  • Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...


  • Dartmouth, Canada Ultra Electronics Full time

    The Administrative Assistant will provide a wide range of administrative services to the business reporting to the VP/GM, while supporting the Maritime Canada Senior Leadership Team, and working in collaboration with the Administrative Services Manager and providing Receptionist coverage as required. - Front desk responsibilities & day-to-day tasks...


  • Dartmouth, Canada CJ Limited Full time

    The Head Office for **Charm Diamond Centres **(CJ Limited) is looking for an organized and detail-oriented individual to join our team as a full-time **Administrative** Detail Assistant **at our location in Dartmouth, NS. In business since 1972, and operating over 80 stores across the country, CJ Limited is the largest independently owned Canadian Jewellery...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Southland Transportation Full time

    **Administrative Assistant** SOUTHLAND Transportation is currently seeking an Administrative Assistant to join our team. This is an exciting opportunity to be a part of a growing company that offers competitive wages, professional growth and work-life balance. This is a full-time position to be filled immediately. **Duties and Responsibilities**: -...


  • Dartmouth, Canada Medavie Blue Cross Full time

    For over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada’s most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada’s Top...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada HFX Steel Framing Solutions Full time

    **Administrative Assistant** **About us** HFX Steel Framing Solutions is locally owned and operated light gauge steel manufacturer based in Dartmouth, Nova Scotia. We manufacture and assemble light gauge steel (LGS) structures in our facility (prefab) for residential and commercial buildings in the province. We offer a comprehensive service where we are...


  • Dartmouth, Canada Mi’kmaw Family & Children’s Services of Nova Scotia Full time

    **Title**:Administrative Assistant **Status of employment**:Full-time/Permanent **Office Location**:Dartmouth, Nova Scotia As a commitment to reconciliation, Mi'kmaw Family and Children's Services of NS wishes to honor the historical **Position Summary**: As a member of the Wikimanej Kikmanaq and Family & Community Resource team the Administrative...


  • Dartmouth, Canada Fathom Studio Full time

    As the organization’s first point of contact, the Administrative Assistant will be our customer service expert while managing all related administrative duties for the management team, and playing a key support role to every aspect of our professional service firm. The Administrative Assistant must excel at executing many tasks at once with ease and...


  • Dartmouth, Canada Ultra Electronics Full time

    Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised...


  • Dartmouth, Canada Parts for Trucks Full time

    **Parts for Trucks** has been an industry leader providing parts and service to the heavy-duty trucking industry for over 100 years. Operating 30 sales / warehouse outlets and 15 service facilities from coast to coast, **Parts for Trucks** offers a complete range of products and services for all makes of trucks and trailers. We are currently seeking an...


  • Dartmouth, Canada Cushman & Wakefield Full time

    Job Title Administrative Assistant Job Description Summary Administrative Assistant - 1 year Contract **Job Description**: Tasks & Responsibilities - **Client Relations / Communications**: - Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI - Distribute Sales Summaries, Detailed Sales Reports and the...