Executive Assistant

3 weeks ago


Langley BC, Canada MB Recruitment Canada Full time

Job Description:

  • Provide Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for executives.
  • Handle Correspondence: Draft and edit emails, memos, reports, and other documents on behalf of executives.
  • Manage Communication: Screen phone calls, take messages, and respond to inquiries professionally and promptly.
  • Coordinate Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives as needed.
  • Maintain Records: Organize and maintain electronic and physical filing systems, ensuring efficient retrieval of documents.
  • Assist with Special Projects: Support executives with various projects, research tasks, and presentations as required.
  • Exercise Discretion: Handle confidential information with utmost discretion and maintain confidentiality at all times.
  • Support HR Functions: Assist with minor human resources tasks such as filing contract addendums, coordinating with HR hiring firms, and maintaining personnel records as directed by HR or executive leadership.
  • Track Project Hours: Manage records on a weekly basis to track hours per project, ensuring accurate and up-to-date information for reporting and invoicing purposes.
  • Create Standard Operating Procedures (SOPs): Lead and assist in the creation of standard operating procedures for the operation, ensuring clarity and consistency in processes and workflows.

Skills Abilities:

  • strong organizational skills,
  • attention to detail,
  • excellent communication abilities,
  • proficient in managing calendars,
  • arranging meetings,
  • handling correspondence efficiently,
  • adaptability,
  • discretion,
  • and the ability to handle confidential information with integrity are crucial

Education Background:

  • 3-5 years experience in a similar industry (construction, manufacturing, heavy industrial)
  • Excellent Office 365 skills mandatory
  • Business Degree or Diploma or Certificate preferred

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