Executive Administrative Assistant
2 weeks ago
If you are professional and highly-skilled, there is an opening at a growing, dynamic firm for a BILINGUAL FRENCH Executive Assistant that might be the perfect job for you To succeed in this position, you will need to maintain various administrative duties for executive management. If you're looking for permanent employment as a BILINGUAL FRENCH Executive Assistant, this Toronto, Ontario area position is ideal for you
Performs a broad range of secretarial duties for the General Vice President’s Office, but not limited to typing, check requests, travel reimbursements, filing, answering telephones, composing, and preparing correspondences.
Reviews and logs mail and other communications and information that filters through the General Vice President’s Office, which includes noting the action taken and location in files and ensures continuity and proper processing in line with established headquarters policies, rules, practices, and procedures.
Provides back-up and support to the Territory Office Receptionist as needed.
Performs administrative and general duties of a highly responsible and confidential nature while exercising a high degree of discretion and initiative.
Must be punctual and timely in meeting requirements of performance, including, but not limited to, attendance requirements and work deadlines.
Protects the operations by maintaining confidentiality of any data or materials of a sensitive of confidential nature.
Prepare assignment letters for Staff, dispensation requests, maintain vacation and holiday schedule for entire staff.
Conferences and meetings preparation and planning.
Proficient at proofreading and editing.
Interface with members and Local & District Lodge leadership
Manage office workflow.
Exceptional Written and Oral Communication in both English and French. Must communicate clearly and concisely, both orally and in writing.
Ability to comprehend rules, policies, and procedures, and the ability to communicate them to others. Must be able to answer telephone efficiently and courteously.
Demonstrate ability to perform administrative and general support duties of a highly responsible and confidential nature while exercising a high degree of discretion and initiative.
Must be able to add, subtract, multiply, and divide in all units of measure.
This is a great career opportunity for you to directly support senior management in a dynamic firm with competitive compensation If you are looking to expand your career as an Executive Assistant with an influential company and a thriving work environment, then contact us today to begin the process
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