Executive Administrative Assistant, Senior

3 weeks ago

Toronto ON, Canada Cyclic Materials Full time

We are addressing environmental, geopolitical, and supply chain challenges by recovering rare earth elements and other valuable materials from the difficult-to-recycle products of the modern world. We provide the market with a secure and regional supply of metals critical to the energy transition, and do so in an ethical, economic, and sustainable way.
With the global market for magnet rare earth elements forecast to increase dramatically by 2030, establishing new sources of these critical elements will be vital to support the electrification of the economy across Canada, North America, and the world. 
Cyclic Materials is positioned to be a key player in developing a circular economy to support the energy transition. 
Join the team in building a global recycling cleantech company.

Senior Executive Assistant

We’re looking for an experienced Senior Executive Assistant (SEA) to the CEO who is a dynamic leader in their industry. This candidate must live in Toronto or surrounding areas as presence in the downtown office is required. The SEA will represent the CEO to internal and external parties and provide administrative support.

Assist the CEO in executing strategic initiatives and special projects, conducting research, compiling data, and preparing reports and presentations. Arrange domestic and international travel logistics for the CEO, including flights, accommodations and transportation. Screen and prioritize incoming communications, including emails, phone calls, and meeting requests. Cultivate positive relationships with key stakeholders, including board members, executives, clients, and partners. Office Management: May need to review and process monthly expense submissions for other leadership members. A minimum of 7 years of administrative support or related experience
Advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook
Degree in a related field is an asset.
Extensive experience managing a senior executive’s calendar in a fast-growing organization using knowledge of organizational and divisional priorities to effectively manage demand for time.
Ability to make independent decisions using sound business judgment to enable effective prioritization of items requiring immediate action, along with any pertinent information to facilitate decision making.
Very detailed oriented with excellent planning skills.
Strong customer service orientation with a flexible and willing ‘can do’ attitude.
Possess a high degree of flexibility with ability to cope well under pressure, multitask and turn around urgent requests quickly.

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