Administrative Assistants-Temp-Legal
2 weeks ago
Strata Engineering is a leading engineering consulting firm, specializing in the field of building science. Situated in Burnaby, BC, our expertise encompasses building envelope, structural, and mechanical engineering. A cornerstone of our services includes meticulous building condition assessments, inspections, and reviews. Our objective is to discern the most dependable, enduring, and economical solutions, tailored to each client and their unique building requirements.
What truly sets us apart is our outstanding corporate culture, which is deeply rooted in teamwork, collaboration, and fun Whether it's through team-building activities, opportunities for development, celebrating achievements, or participating in Social Committee events, we ensure that every member of our team feels supported and inspired.
At Strata Engineering, we are not just a company - we are a community of passionate individuals dedicated to making a positive impact through our work. Join us as we embark on an exciting journey of growth, innovation, and excellence in engineering consulting.
Strata Engineering is currently seeking an Administrative Assistant for our Burnaby Head Office. As Administrative Assistant, you will provide support to our team of Project Managers and Project Coordinators.
Communicate with clients to understand their project requirements and gather relevant information to prepare proposals in response to requests for quotations.
Collaborate with internal teams to define project scope and prepare, issue, track, and follow-up on proposals.
Support the team with project tasks, including document requests, bookings, coordination of deadlines, and general Client coordination.
Coordinate the scheduling of inspections and site visits according to project timelines and team availability and ensure that all necessary access and resources are available for scheduled inspections and site visits.
Create, distribute, and compile Client-filled surveys and questionnaires.
Maintain CRM system, including updates to proposal, project, and contact information.
Prepare data reports from CRM system based on information required by the team leads.
Degree or other formal education with a focus on business administration or related field. Background in architecture, engineering, building science, or construction is an asset.
~2+ years' experience as an administrative assistant, preferably in an engineering/construction environment.
~ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
~ Experience with calendar management and scheduling software such as Microsoft Outlook
~ Proficiency in using Insightly CRM or similar customer relationship management software.
~ Ability to quickly learn and adapt to new software systems and tools used within the firm.
~ Ability to communicate Clients’ needs to the Project Team.
~ Professional English language proficiency and fluent in verbal and written communication.
~
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