Executive Assistant to CRO

1 month ago

Toronto ON, Canada Varicent Full time

A named leader by Forrester in the sales performance management space, Varicent was founded in 2005 when we pioneered sales performance management software. Evolving quickly to become the fastest growing software company in North America according to Deloitte’s Fast 50 in 2010, Varicent was acquired by IBM in 2012 and has since been re-founded as an independent global business serving mid-size and enterprise clients with our full suite of solutions to assist in smarter territory and quota planning, efficient lead to revenue operations, and the fastest and most flexible way to pay sellers accurately and on-time. We are looking for talented, driven people that can make an impact across our organization.

Moving at our pace brings a lot of change, complexity, and ambiguity. Varicenters are comfortable being uncomfortable.

Before you apply, consider if you :

· Respect diverse backgrounds and perspectives.

· Be resilient and resourceful in face of ambiguity and thrive on (rather than endure) change.

· Bring critical thought and opinion — and embrace differences and disagreement to get work done and move forward.

At Varicent, we are committed to fostering a diverse and inclusive workplace. We believe in equality and recognize the value that diverse perspectives bring to our team.

Varicent is seeking a dynamic and proactive individual to support our Chief Revenue Officer. This role is integral to sustaining our momentum in the market, fostering our culture of collaboration, and driving our mission forward.

As the Executive Assistant to the Chief Revenue Officer (CRO) in a dynamic and fast-paced organization, you will play a pivotal role in providing high-level administrative support to the CRO and contributing to the overall effectiveness and efficiency of the revenue department. You will serve as the primary point of contact for internal and external stakeholders, ensuring smooth communication, coordination, and organization of the CRO's activities. The role demands a combination of strategic thinking and strong interpersonal skills. You will contribute to the operational efficiency of the CRO's office by managing special projects, streamlining processes, and enhancing communication channels within the organization.

What you will do:
  • Calendar Management:
  • Manage the CRO's calendar, scheduling appointments, meetings, and conference calls efficiently. 
  • Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring adherence to budget and preferences. 
  • Relationship Management:
  • Build and maintain positive relationships with internal teams, external partners, clients, and other stakeholders on behalf of the CRO. 
  • Act as a liaison between the CRO and other departments, facilitating communication and collaboration on cross-functional initiatives.
  • Foster a culture of collaboration, communication, and accountability across the organization. 
  • Communication Management:
  • Serve as the primary point of contact for the CRO, screening and prioritizing incoming communications, emails, and phone calls. 
  • Draft and prepare correspondence, reports, presentations, and other documents on behalf of the CRO, ensuring accuracy and professionalism. 
  • Project Coordination:
  • Assist in coordinating special projects and initiatives led by the CRO, working closely with cross-functional teams to ensure timely execution and delivery. 
  • Track project timelines, milestones, and deliverables, providing regular updates to the CRO and stakeholders.
  • Meeting Coordination and Support:
  • Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documents. 
  • Attend meetings with the CRO as necessary, taking notes, and following up on action items and decisions. 
  • Administrative Support:
  • Provide general administrative support to the CRO, including managing expenses, processing invoices, and maintaining accurate records. 
  • Handle confidential and sensitive information with discretion and professionalism. 
Success Measures
  • 1-3 Months:
  • Demonstrate proficiency in managing administrative tasks and coordinating meetings.
  • Establish key relationships within and outside the organization. 
  • 4-6 Months:
  • Independently handle executive support tasks and develop strong working relationships with stakeholders. 
  • 7 Months & Beyond:
  • Exhibit a significant impact on operational efficiency and the effectiveness of the CRO's office. Lead and execute multiple special projects with increased responsibility. 
What you will bring:
  • 10 years in a C-Level support role within a SaaS or technology-driven organization. Proven experience (5 years) in supporting revenue leaders. 
  • Proficiency in managing complex schedules and logistics. 
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively. 
  • Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively. 
  • High level of integrity, professionalism, and confidentiality. 
  • Strong written and verbal communication skills, with a keen attention to detail and accuracy. 
  • Ability to work independently with minimal supervision and as part of a collaborative team. 
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. 
  • No meeting Wednesday
  • Flex Fridays
  • Generous time off (including your birthday)
  • Employee and Family Assistance
  • Amazing colleagues to learn from
Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email accomodations@varicent.com

Varicent is also committed to compliance with all fair employment practices regarding citizenship and immigration status. By applying for a position at Varicent and/or by using this portal, you declare and confirm that you have read and agree to our Job Applicant Privacy Notice and that the information provided by you as part of your application is true and complete and includes no misrepresentation or material omission of fact

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