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Accounting & Payroll Administrator

3 months ago

Montréal QC, Canada Data Sciences Full time

***An English version follows below***

Résumé

DS est à la recherche d’un gestionnaire comptable et de la paie pour se joindre à notre équipe des Finances nouvellement créée. Ce poste hybride vous offre la possibilité de travailler à la fois à notre siège social et à distance. 

En tant que gestionnaire comptable et de la paie, vous travaillerez étroitement avec la contrôleuse financière pour bâtir le Service de la comptabilité de DS. Vous collaborerez à l’implantation de mesures de contrôle pour la paie, la gestion de trésorerie, les comptes fournisseurs et les comptes clients et à l’adhésion à ces mesures de contrôle.

Nous cherchons une personne qui sera à la fois une gardienne vigilante des politiques de l’entreprise et une personne flexible et souple qui est capable de changer de direction et de faire respecter de nouvelles politiques et marches à suivre au besoin. Votre mentalité proactive et votre engagement envers l’excellence joueront un rôle essentiel pour façonner nos activités financières de A à Z.

Responsabilités Professionnelles

Paie

  • Traiter la paie de façon précise et opportune tout en s’assurant que les adhésions des employés, les cessations d’emploi et les révisions sont correctement mises à jour dans l’ensemble des systèmes. 
  • Publier les écritures comptables de la paie et réconcilier les comptes généraux du grand livre sur une base mensuelle.
  • Préparer et soumettre les versements (AE, RPC/RRQ, impôt-santé, CIAT) et les charges sociales.
  • Assurer la conformité aux lois et aux règlements sur les charges sociales en vigueur.
  • Maintenir la confidentialité et la sécurité des données financières sensibles.

Comptes fournisseurs

  • Vérifier, saisir et obtenir les approbations pour les factures des fournisseurs tout en s’assurant qu’elles sont payées de façon opportune.
  • Réviser et traiter les relevés de dépenses des employés avec les pièces justificatives et les autorisations.
  • Préparer les inscriptions fournisseurs en tenant compte des répercussions sur la taxe de vente provinciale.
  • Déposer et payer la taxe de vente tous les mois.
  • Enquêter sur les écarts associés au traitement des paiements et les résoudre.

Comptes clients

  • Saisir et classer les factures, effectuer rapidement les suivis sur les factures non payées 
  • Associer les paiements à venir aux factures pour un rapprochement exact des comptes clients 

Gestion de trésorerie

  • Effectuer les rapprochements bancaires et publier les inscriptions au livre comptable reliées aux transactions bancaires.

Administration

  • Suivre les procédures pour produire les bilans de fin de mois en 10 jours ou moins.
  • Maintenir des registres organisés des factures, des contrats, etc. 
  • Collaborer à la gestion des renouvellements de contrat avec les clients et les fournisseurs.
  • Superviser la saisie de temps des employés conformément à la politique de l’entreprise.
  • Soutenir la contrôleuse financière dans divers projets, y compris, sans s’y limiter : nettoyage de données, analyses des dépenses de l’entreprise, réclamation RS&DE annuelle, etc. 

Exigences

  • Une certification ou un diplôme en comptabilité, en finances ou dans une discipline connexe est préférable.
  • Au mois 1 à 2 années d’expérience en comptabilité ou à un poste administratif 
  • De l’expérience avec les progiciels de gestion intégrée pour la paie (p. ex. Payworks) ou un certificat en gestion de la paie (c’est-à-dire une certification de l’Institut national de la paie) est préférable.
  • De l’expérience avec les progiciels de gestion intégrée en comptabilité (comme Xero, Expensify, DextPrepare) 
  • Expertise avec les logiciels Excel et Google Sheets
  • De solides compétences organisationnelles et en gestion de temps
  • Niveau élevé de précision et une grande attention portée aux détails
  • De solides compétences interpersonnelles et en communication

Ce que nous offrons

  • Une occasion de développement professionnel grâce à des cours, des conférences et des certifications payés
  • Des locaux d’entreprise en démarrage et la possibilité de se joindre à une équipe multidisciplinaire en pleine croissance
  • Un régime collectif concurrentiel comprenant les soins de santé et dentaires
  • Le travail hybride à la fois à distance et au bureau
  • Notre siège social situé au Vieux-Port de Montréal est toujours bien garni en collations et en café en plus d’avoir une terrasse sur le toit avec vue
  • Un MacBook 
  • 3 semaines de vacances

Summary

DS is seeking a highly organized and detail-oriented Accounting & Payroll Administrator to join our newly established Finance team. This hybrid position offers the flexibility of working both from our Old Port Head Office and remotely. 

As our Accounting & Payroll Administrator, you will work closely with the Financial Controller to build-out DS’ accounting function. You will assist in implementing and adhering to controls around payroll, cash management, accounts payable, and accounts receivable. 

We seek someone who is both a vigilant guardian of corporate policy and flexible and adaptable, capable of pivoting and enforcing new policies and procedures as needed. Your proactive mindset and commitment to excellence will play a pivotal role in shaping our finance operations from the ground up.

Job Duties

Payroll

  • Process payroll in a timely and accurate manner while ensuring employee enrollment, terminations, and adjustments are correctly updated across systems
  • Post payroll journal entries and reconcile general ledger accounts monthly
  • Prepare and submit remittances (EI, CPP/QPP, EHT, WCB) and payroll tax returns
  • Ensure compliance with applicable payroll tax laws and regulations
  • Maintain confidentiality and security of sensitive financial information

Accounts Payable

  • Verify, enter, and obtain approval on vendor bills, while ensuring timely payment
  • Review and process employee expense reports with proper backup and authorization 
  • Prepare payables entries considering provincial sales tax implications 
  • File and pay monthly sales tax 
  • Investigate and resolve discrepancies associated with processing of payments

Accounts Receivable

  • Enter and classify invoices, follow-up promptly on outstanding payments
  • Match incoming payments to invoices for accurate customer account reconciliation
  • Perform bank reconciliations and post journal entries related to banking transactions 

Cash Management

  • Perform bank reconciliations and post journal entries related to banking transactions 

Administration

  • Follow procedures for timely month-end close in 10 days or less
  • Maintain organized historical records of invoices, contracts, etc.
  • Assist in managing contract renewals with customers and vendors 
  • Oversee employee time tracking within corporate policy 
  • Support the Financial Controller in various projects, including but not limited to: data cleanup, corporate spending analyses, annual SR&ED claim, etc.

Requirements

  • Certification or degree in Accounting, Finance, or a related field preferred
  • Minimum 2 years of work experience in the field of accounting or related operations/finance role
  • Experience with payroll ERPs (i.e. Payworks) and/or payroll certified (i.e. National Payroll Institute) preferred
  • Experience with accounting ERPs (i.e. Xero, Expensify, DextPrepare) 
  • Proficient in Excel/Google Sheets
  • Excellent organizational and time-management skills
  • High level of accuracy and attention to detail
  • Strong communication and interpersonal skills

What We Offer

  • The opportunity for professional development through funded courses, conferences and certifications
  • A startup office space and the opportunity to join a growing, multi-disciplinary team
  • A competitive health package including Medical & Dental benefits
  • Hybrid work, both remote and in the office
  • Our Head Office in the Old Port of Montreal always has a supply of snacks and coffee, a rooftop terrace with a view
  • A MacBook computer
  • 3 weeks vacation