Executive Administrative Assistant Needed Immediately

6 days ago

Vancouver BC, Canada Aplin Full time €80,000 - €100,000

We are hiring an Executive Assistant for our Vancouver client. Our client, a non-profit organization, is on a mission to transform and preserve the provincial parks system. If you're a highly organized, experienced Executive Assistant with prior experience supporting C-level executives and a Board of Directors, look no further This role is 5 days in office with occasional flexibility if the executive is travelling.



They’ve been growing steadily over the last few years, making great strides in their goal to create a top-notch network of parks.



The Executive Assistant will directly support the CEO, the Board of Directors, and sub-committees. Responsibilities will include managing schedules and calendars, prioritizing and managing email inboxes, travel coordination, and acting as the first point of contact for the executive’s office. The Executive Assistant will support the Board of Directors with complex scheduling, occasional travel arrangements, and meeting materials. Preparing meeting agendas, attending and taking meeting minutes and minute distribution, and following up on action items for quarterly meetings, in addition to any venue organization and catering, are all managed by the Executive Assistant. This position is fully in office, however, there is occasional flexibility depending on the executive’s calendar. To be successful in this role, you’ll need to be a master communicator, highly organized and bring strong business acumen, and be ready to step in and represent the CEO’s office when needed.



flag urgent items and ensure appropriate follow-up, responding on behalf of leadership when suitable.
Plan and coordinate events, arrange travel, and perform related administrative duties.
Plan and manage all board and committee meetings and the annual retreat, including agendas, materials, logistics, and travel.
Oversee required board filings and regulatory submissions.
5+ years of experience as an Executive Assistant supporting C-suite leaders.
~ Post-secondary education in Business Administration or a related field.
~ Excellent communication skills and business writing abilities.
~ Strong MS Office skills and prior experience in proofreading, formatting, and organizing presentations.
~ 4 weeks vacation to start.
~ Competitive medical and dental benefits.
~ Health spending account.

We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities.

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