Festival Administrative Assistant

3 weeks ago

British Columbia, Canada Alliance for Arts and Culture Full time
Deadline:

May. 24, 2024

Organization Description:

The Chutzpah Festival is a dynamic multi-disciplinary performing arts festival (music, dance, comedy, theatre) that for 24 years has featured professional local, national and international artists through a multicultural Jewish lens. Chutzpah is one of Vancouver’s most well respected and exciting festivals bringing together a diverse, multi-generational audience. The Festival’s main home is the Norman & Annette Rothstein Theatre, a professionally-equipped, 318-seat proscenium stage for the presentation of professional dance, music and theatre, as well as film, literary and community performing arts events. Situated in the Jewish Community Centre of Greater Vancouver, the theatre was created to enhance the cultural life of both the Jewish and general communities and is one of the Lower Mainland’s few mid-size proscenium theatres, located in the rapidly developing Oakridge neighbourhood. Chutzpah also programs off site at venues such as the Scotiabank Dance Centre, Firehall Arts Centre, Wise Hall, and the Pearl.

This position will give the successful applicant the opportunity to experience a variety of aspects of arts management and festival production, and be mentored by a team of experienced Chutzpah staff. Applicants of all backgrounds are encouraged to apply.

The Chutzpah Festival administrative assistant supports the Artistic Managing Director, the Artistic Producing Associate, and our team of marketing, production, and audience services staff with preparation of the festival, support of summer artistic residencies, and administration of the NRT's community rentals program. Areas of responsibility include: outreach to school, youth, and young adult programs; liaising with artists regarding their travel and hospitality needs; liaising with rental clients regarding their bookings; assistance with fundraising initiatives; support of marketing projects; and ticketing and audience services projects.

Full time (35 hours per week), 8 week contract position starting July 4, 2024 and finishing August 28, 2024. Your typical schedule will be Mondays through Fridays from 9am – 4pm at the Jewish Community Centre. There will be occasional evenings or weekend hours due to festival events, for which your schedule will be adjusted accordingly. Responsibilities:

Education and Youth Outreach - Make connections to educational and community organizations and track contacts; learn marketing and group sales processes and skills, including the creation of marketing materials; help create engaging study guide materials with curriculum ties.

Artist Liaising - Support operations such as researching and confirming artist travel and accommodations, tracking hospitality needs, tracking artist contract documents, and assisting resident artists with workshops and public outreach events.

Fundraising - Assist with tracking donor and sponsor outreach, liaise with local businesses to support fundraising initiatives, and assist with the preparation of grants.

Audience Services - Learn ticketing and web sales systems and assist with creation and testing of events in ticketing system, and compile information for show playbills and printed program guides.

Marketing - Support marketing team by compiling events descriptions, artist bios, photos, and videos, assist with social media schedule, assist with website updates.

Venue Community Rentals - Assist with preparation of form rental contracts and track client paperwork and invoices.

Special Projects - Student may engage in a project of special interest, such as creating and implementing a fundraising event, coordinating a public outreach event, developing support materials for patrons and artists with disabilities, or creating and implementing a social media program.

The student will receive health and safety training at the beginning of the engagement and will participate in monthly staff meeting occupational health and safety briefings on a variety of topics. Qualifications:

Experience and/or education relating to performing arts administration and/or production, audience services, social media and marketing;

Proven communication skills, both oral and written, and a commitment to courteous and empathetic interactions with artists, team-mates, and the public;

Computer skills including social media platforms, ticketing platforms, some graphic design, and basic website management;

Strong interest in the performing arts and gaining knowledge and experience working in a fast-paced, eclectic, team-based environment.

This is a Canada Summer Jobs funded position, and as such all applicants must be between 15 and 30 years of age. They must be legally entitled to work in Canada.

Candidates of all backgrounds are encouraged to apply. How to Apply:

Organization: Greystone Books
Deadline: May. 13, 2024

Organization: City of Surrey
Deadline: Jun. 6, 2024

Organization: Gateway Theatre
Deadline: Until Filled

Organization: Gulf of Georgia Cannery Society
Deadline: May. 28, 2024

Organization: The ACT Arts Centre/Maple Ridge Pitt Meadows Arts Council
Deadline: Until Filled

To see more postings, see the full list at the right.

 

The BC Alliance for Arts + Culture is honoured to work on the traditional, unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations, and 240 other Indigenous communities across BC.

#J-18808-Ljbffr

  • Marketing Assistant

    3 weeks ago

    British Columbia, Canada Alliance for Arts and Culture Full time

    The Vancouver Writers Fest connects people to exceptional books, ideas, and dialogue through year-round programming that ignites a passion for words and the world around us. Our activities include our flagship, annual literary Festival: one of the largest and most prestigious in North America. Tens of thousands of readers visit the cultural hub of Granville...

  • Full time Marketing

    3 weeks ago

    British Columbia, Canada Alliance for Arts and Culture Full time

    The Vancouver Writers Fest connects people to exceptional books, ideas, and dialogue through year-round programming that ignites a passion for words and the world around us. Our activities include our flagship, annual literary Festival: one of the largest and most prestigious in North America. Tens of thousands of readers visit the cultural hub of Granville...

  • Administrative and Publishing Assistant

    3 weeks ago

    British Columbia, Canada Alliance for Arts and Culture Full time

    Greystone Books is a leading independent publisher of books about nature, science, health, and social issues, with a commitment to environmental stewardship. Greystone Books, a leading trade book publisher of nonfiction books for adults and picture books and middle-grade nonfiction for young readers, is seeking an Administrative and Publishing Assistant....

  • Administrative Assistant

    2 months ago

    British Columbia, Canada Back in Motion Rehab Full time

    **We are looking for a temporary full-time Administrative Assistant to support various programs at our Legacies Health Centre in Nordel, Surrey. The work schedule is**: **January to mid-March: M-F from 12:45pm - 8:45pm** - The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management,...

  • Legal Administrative Assistant

    3 weeks ago

    British Columbia, Canada ZSA Legal Recruitment Full time

    Our client, a top-ranked real estate specialist law firm in downtown Vancouver, is now seeking an intermediate Legal Administrative Assistant to join their team. Ideally you will have at least 2 years of experience working in commercial real estate matters and great attention to detail. Familiarity with Worldox and PCLaw is an asset. Legal Assistant, Real...

  • Executive Administrative Assistant

    2 weeks ago

    British Columbia, Canada British Columbia Lottery Corporation Full time

    Press Tab to Move to Skip to Content Link Executive Assistant, Business Technology Location: Remote within, BC, CA Job Function: Information Technology For our people, our players, our communities, our industry, and our planet.   Lottery | Casino | Sports   Being a social purpose company, we are not only able to better align our...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients.Key...

  • Legal Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients.Key...

  • Executive Administrative Assistant Needed Immediately

    1 month ago

    British Columbia, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

    The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907. The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to create a...

  • Executive Administrative Assistant Needed Immediately

    3 weeks ago

    British Columbia, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

    The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907. The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to create a better...

  • Executive Administrative Assistant Needed Immediately

    4 weeks ago

    British Columbia, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

    The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907. The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to create a better...

  • Administrative Assistant

    2 weeks ago

    Victoria, British Columbia, Capital, Canada Navacord Full time

    WHAT: Administrative Assistant, Financial Services, Full-timeWHERE: VictoriaArbutus Financial is a comprehensive financial services firm, serving the needs of individuals, companies, business owners and their families. Located in Victoria, we have a thriving practice, brilliant and thoughtful clients, and a fun and dynamic work environment.Our team is...

  • Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, British Columbia, Canada The Vantage Talent Group Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file...

  • Receptionist/Administrative Assistant

    3 weeks ago

    Richmond, British Columbia, Greater Vancouver, Canada SKIN STUDIO MD Full time

    Job descriptionWe are looking for Medical Aesthetics front desk receptionist/administrative assistant who is inspired to provide excellent customer service. The ideal candidate will have excellent people skills and have the ability to sell medical aesthetics oriented services over the phone, email and dm.We are seeking to hire someone who is friendly,...

  • Administrative Assistant

    2 days ago

    Campbell River, British Columbia, Comox-Strathcona, Canada Crowhurst Forest Management Group Full time

    Company Overview:Join our dynamic team at Crowhurst Forest Management Group, a leading firm specializing in sustainable forestry management and consulting services. We pride ourselves on delivering innovative solutions to clients across the forestry industry, ensuring the preservation and responsible management of natural resources.Position Overview:We are...

  • Group Administration Specialist

    1 month ago

    British Columbia, Canada Equitable Life of Canada Full time

    At Equitable Life of Canada, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and customer-responsive staff. Join...

  • Administrative Coordinator, Executive Office

    3 weeks ago

    British Columbia, Canada WorkSource Oregon Full time

    Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of...

  • Education Assistant

    1 month ago

    British Columbia, Canada Alliance for Arts and Culture Full time

    Vancouver Symphony Orchestra Founded in 1919, the VSO is the third largest symphony orchestra in Canada, and the largest performing arts organization in Western Canada. The VSO creates, curates, and connects irresistible musical experiences—performing 150+ concerts annually in its home, the Orpheum Theatre, as well as numerous venues throughout Metro...

  • Administrative Coordinator

    2 weeks ago

    British Columbia, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Hourly - Admin Coord - Med Dept (Gr8) Job Title Administrative Coordinator - Developmental Pediatrics Department Human Resources and Administration | Department of Paediatrics | Faculty of Medicine Compensation Range $27.22 - $29.32 CAD Hourly Posting End Date January 20, 2023 Note:...

  • Azure Cloud Administrator

    4 weeks ago

    British Columbia, Canada Hays Full time €50 - €60

    Azure Cloud Administrator Client: Crown CorporationRole: Azure Cloud AdministratorJob Type: Contract (4 months), possible extension Rate: $50-60/hr, depending on experienceLocation: Remote (PST hrs) or Burnaby, BC (Hybrid)Our client, a crown corporation in BC is looking to hire an Azure Cloud Migration Specialist for a minimum 4-month contract, to join their...