Executive Administrative Assistant Needed Immediately

4 weeks ago

British Columbia, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907.
The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to create a better world for all by empowering Canada’s architectural community. Through our work, the organization envisions a strong architectural community that is valued and empowered to create change.
The RAIC is seeking an experienced and dynamic professional to join our team as an Executive Assistant . This is a full-time, permanent position.
Reporting to the Chief Commercial Officer (CCO), the Executive Assistant will be responsible for providing a full range of executive-level administrative support. They serve as an active member of the CCO team helping to advance the mission, vision, and values of the RAIC.
You’re adept at prioritizing and triaging, continuously anticipating needs and ensuring the seamless operation of the team and your executive. Support the Chief Commercial Officer (CCO) in all daily tasks and activities.
Manage CCO's calendar, email, and correspondence which will include including translation, proofreading, editing, drafting, formatting, distributing and filing.
Handle phone calls, messages, and inquiries for the CCO.
Coordinate and monitor CCO's projects and programs.
Attend staff meetings and collaborate with CCO's team and the CEO’s Executive Assistant.
Minimum 3 years of experience as an executive assistant or equivalent.
Strong communication, analytical, writing, editing, and verbal skills for diverse stakeholder interactions.
Proactive project completion and ability to manage flexible working hours and responsibilities.
Excellent knowledge and experience with Microsoft 365, MS Teams, SharePoint and its suite of products.
Excellent analytical thinking, judgment, planning, and execution skills.
Bilingual (English/French) is strongly preferred.
The RAIC offers a healthy and positive work environment with a team that believes diversity and inclusion are key to a respectful workplace. The RAIC is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their resume if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group. The RAIC is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment, and selection processes. Applicants with disabilities may contact our recruitment partner, Business Sherpa Group at careers@businesssherpagroup.The RAIC office is located in the Ottawa area.

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