Reception/Administration Clerk

Found in: Jooble CA O C2 - 2 weeks ago

Kelowna BC, Canada City of Kelowna Full time

Please ensure that you have a resume and Driver's Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s License, or are waiting to receive a Driver's Abstract, you are still eligible to apply. Please upload a word document stating, “Driver’s Abstract is on order” or “Do not possess a Driver’s License”.
If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.
Branch Civic Operations - Finance and Administration (BR211)
An Operations Clerk with First Aid provides clerical, administrative and first aid support to various City departments, including direct communication with the public and other clients.
Operates a switchboard to provide reception services to the department; receives, records, responds to and/or refers unusual or sensitive enquiries and complaints; provides general information to the public regarding departmental regulations, policies and work activities; radios field crews to receive/relay messages and book meetings and appointments.
• Contacts crews, contractors, vendors, rental agencies and contract truckers/equipment operators. The Operations Clerk has been given limited authority to hire, coordinate and dispatch contractors, in accordance with operational policy.
• orders concrete, asphalt and other materials requested by crews; e.g. procedure and policy manuals, statistics and records of inventories, accounts, job cost and payroll information, equipment hours, accidents and other operational data).
• Prepares contract/tender documents, standard correspondence, invoices, requisitions and reports; prepares and processes accounts receivable and payable transactions; contacts vendors and follows up on overdue accounts.
• Researches and compiles statistics, develops, organizes maintains departmental filing and bring-forward systems and maintains an inventory of office supplies.
• High school graduation or equivalent
• Please ensure that you have a resume and Driver’s Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s License, or are waiting to receive a Driver’s Abstract, you are still eligible to apply. Please upload a word document stating, “Driver’s Abstract is on order” or “Do not possess a Driver’s License”.
If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.
58 per hour with a 2-step progression to $34.45 per hour
Days of Work Monday to Friday
Required fields are indicated with an asterisk (*).
* How many years of Office Administration experience do you have?
~ What level of proficiency do you have using Excel?
What level of proficiency do you have using the Microsoft Office Suite, including Word, Outlook, Excel and Power Point?
How many years of experience do you have supporting Cityworks Asset Management software?
~

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