Infrastructure Operations Clerk

3 weeks ago

Kelowna BC, Canada City of Kelowna Full time
Please see Special Instructions for more details.

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on April 16, 2024.

Please ensure that you have a resume and Driver's Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s License, or are waiting to receive a Driver's Abstract, you are still eligible to apply. Please upload a word document stating, “Driver’s Abstract is on order” or “Do not possess a Driver’s License”.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Posting Information

Posting Number

Posting Number CK53259P

Position Title

Position Title Infrastructure Operations Clerk

No. of Staff Required

No. of Staff Required 1

Position Type

Position Type FT

If Term position, enter length of Term in months

If Term position, enter length of Term in months N/A

Position Groups

Position Groups CUPE Civic

Division

Division Infrastructure (DV220)

Department

Department Infrastructure Operations (DP168)

Branch

Branch Civic Operations - Finance and Administration (BR211)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

An Operations Clerk with First Aid provides clerical, administrative and first aid support to various City departments, including direct communication with the public and other clients.

Duties - Union

• Operates a switchboard to provide reception services to the department; receives, records, responds to and/or refers unusual or sensitive enquiries and complaints; provides general information to the public regarding departmental regulations, policies and work activities; distributes incoming correspondence.
• Acts as inter-departmental liaison to assist supervisors and foremen in the effective coordination of equipment, materials and crew assignments; radios field crews to receive/relay messages and book meetings and appointments.
• Contacts crews, contractors, vendors, rental agencies and contract truckers/equipment operators. The Operations Clerk has been given limited authority to hire, coordinate and dispatch contractors, in accordance with operational policy.
• Arranges for the location and marking of underground utilities; orders concrete, asphalt and other materials requested by crews; issues excavation permits.
• Creates, inputs, updates and maintains various paper and electronic records in support of department operations. (e.g. procedure and policy manuals, statistics and records of inventories, accounts, job cost and payroll information, equipment hours, accidents and other operational data).
• Prepares contract/tender documents, standard correspondence, invoices, requisitions and reports; prepares and processes accounts receivable and payable transactions; prepares deposits and receipts; dispenses and balances petty cash; contacts vendors and follows up on overdue accounts.
• Processes, issues and cancels passes, permits, keys and access cards; prepares reports for audit.
• Researches and compiles statistics, develops, organizes maintains departmental filing and bring-forward systems and maintains an inventory of office supplies.
• Provides first aid coverage including providing first aid treatment and related record keeping of treatment. Maintains and/or assists in the upkeep of first aid rooms, supplies and equipment to the required standards. Communicates and liaises with the Health and Safety Branch, other first aiders, WorkSafe BC and emergency responders.

Results and Activities - Non union

• High school graduation or equivalent
• First Aid – Level II Certification

Knowledge - Non Union

Skills & Abilities - Non Union

Posting Text

Physical Demands

Special Instructions to Applicant

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on April 16, 2024.

Please ensure that you have a resume and Driver’s Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s License, or are waiting to receive a Driver’s Abstract, you are still eligible to apply. Please upload a word document stating, “Driver’s Abstract is on order” or “Do not possess a Driver’s License”.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Additional Hiring Information

Pay Rate

Pay Rate Starts at $30.58 per hour with a 2-step progression to $34.45 per hour

Posting Date

Posting Date 04/10/2024

Closing Date

Closing Date 04/24/2024

Days of Work

Days of Work Monday to Friday

Standard Hours per Day 8

Hours of Work

7:00 am to 3:30 pm

Work Location

Work Location ELLIS PLACE

Specify Work Location

Documents Needed to Apply

Required Documents

  • Resume
  • Driver's Abstract
Optional Documents
  • Cover Letter
  • References
  • Other Document 1
  • Other Document 2
  • Other Document 3
  • Other Document 4
Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * What is the highest level of first aid qualification/certification that you currently hold?
    • Level I
    • Level II
    • Level III
    • I don't have a valid first aid qualification
    • Other
  • * How many years of experience do you have related to this position?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • 5 to 8 years
    • More than 8 years
  • * How many years of Office Administration experience do you have?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • More than 5 years
  • * How many years of experience do you have working with the public?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • More than 5 years
  • * What level of proficiency do you have using Excel?
    • No experience
    • Beginner
    • Intermediate
    • Advanced
    • Expert
  • * What level of proficiency do you have using the Microsoft Office Suite, including Word, Outlook, Excel and Power Point?
    • No experience
    • Basic
    • Intermediate
    • Advanced
    • Expert
  • * How many years of experience do you have supporting Cityworks Asset Management software?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • More than 5 years
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