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Accounts Administrator

1 month ago

Toronto ON, Canada Jll Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL is seeking an Accounts Administrator for a 12 Month fixed term contract. The incombant will be responsible for various on-site functions, including accounts payable, accounts receivable, collections, and accurately interpreting lease clauses related to financial terms of the rent.

WHAT YOU’LL BE DOING

Accounts Receivables:

  • Prepare account statements

  • Collect and distribute monthly percentage rent billings

  • Collect outstanding tenant rents

  • Complete daily bank deposits

  • Process monthly rent cheques

  • Complete adjustments to tenants' accounts and NSF cheques

  • Code and process invoices as required

  • Manage petty cash

Gift Cards:

  • Track and receive inventory orders

  • Perform daily deposits and reconcile gift cards

  • Handle marketing/promotional orders of gift cards

Sales:

  • Collect and enter Annual Certified Sales Reports

  • Distribute Percentage Rent invoices

Lease Administration:

  • Prepare initial rental advice notice, cover letter to tenants, and subsequent rent escalations

  • Manage tenant opening and closing forms

  • Handle deposit and refund of Tenant and General Contractor Security Deposits

  • Complete reconciliation of monthly rent roll

  • Perform verification of year-end reality tax and CAM for year-end adjustments

Other Duties:

  • Assist the General Manager and Marketing Manager in the preparation of monthly reports, year-end accruals, budgeting, and Promotion Fund accounting/spreadsheet

  • Provide backup support for Sales, traffic, Occupancy report, and Operations Dept. administrative duties

  • Perform administrative tasks such as relief reception and document filing

  • Carry out additional duties as required

WHAT WE’RE LOOKING FOR

  • Post-secondary education in Business preferred

  • 1-2 years of related industry experience with an emphasis on accounting/bookkeeping

  • Excellent organizational, mathematical, and communication skills

  • Basic understanding of lease interpretation

  • Strong computer skills (Word and Excel)

  • Knowledge of Yardi would be an asset

  • Ability to work under pressure within a dynamic environment

Location:

On-site –Winnipeg, MB

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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