Office Administrator

1 week ago

North York ON, Canada Talent Advantage Full time €55,000 - €60,000

Job Title: Office Administrator & HR Coordinator Location: North York, ON (3 day/week in the office)
Starting base salary $55,000-60,000 (potentially flexible to 65,000) + 5% annual bonus

A role supporting our people, our operations, and our day-to-day efficiency.

Our head office is the center of coordination for our teams, partners, and operations — and we’re looking for someone who excels at creating order, supporting people, and keeping an organization running smoothly.

The Office Administrator & HR Coordinator is a role that touches almost every part of the business. Office Administration & Facilities Support
• Continuously improve administrative procedures, ensuring efficiency, consistency, and cost-effectiveness.
• Coordinate mailing, shipping, and courier services, selecting the most effective options for timing and budget.
• Support internal meetings and corporate events, including organizing catering and logistics.
• Serve as a welcoming first point of contact by managing incoming calls and communications.
• Prepare and update content for internal display monitors.
• Oversee procurement and organization of office supplies, equipment, and consumables.
• Maintain Outlook distribution lists and ensure office procedures are clearly documented and up to date.
• Work with the Joint Health & Safety Committee to support a safe workplace, including inspections, certifications, onboarding, and audits.
• Address facility and premises-related issues proactively, ensuring a well-maintained and comfortable work environment.
• Lead special projects as needed, such as office updates or relocations.

Human Resources Coordination
• Coordinate HR activities internally and with external partners, ensuring clear communication and timely follow-through.
• Maintain organized HR files (hard and digital), with consistent filing protocols.
• Assist with the performance review process, including data compilation and scheduling.
• Process bi-weekly payroll across multiple companies, ensuring accuracy, compliance, and timely submission.
• Manage vacation, leave, and attendance records; Schedule employee training and maintain completion records.
• Update organizational charts and assist with policy and handbook revisions.
• Is highly organized and takes pride in consistent, reliable administration
• Brings a high level of energy and personal initiative — someone who keeps momentum going and helps the organization operate at its best.

This role is ideal for someone who enjoys being a steady, trusted point of support — someone who ensures that both people and operations are cared for with attention and respect.

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