Executive Administrative Assistant Office Manager
4 weeks ago
Our client, a Real Estate development company is seeking an Office Manager/Executive Assistant with a high energy, self-starting attitude that can take direction, possesses excellent communication/analytical skills, and has a solid knowledge of Microsoft Office products on a 12-month contract basis. This individual must be comfortable with a variety of tasks, ranging from general administration to more project-based tasks. They should have the ability to work independently as well as part of a team.Key Responsibilities:Calendar coordination and scheduling using OutlookPlanning, organizing, and coordinating meetingsOffice/facilities management: setup boardrooms, kitchen duties (i.e., unload dishwasher, restock fridge and pantry), supply ordering, coordinating general office maintenance and repairs, etc.Assistance in payment processing, invoice data validation, entering bills, creating invoices, cutting cheques, making and keeping track of bank depositsPreparing and submitting expense reports, keeping and obtaining receipts and invoicesFiling and obtaining approvals of invoices for payment processingCreation and maintenance of existing spreadsheets for data entryLiaising with IT to ensure proper operation of office equipmentPreparing presentations, memos, letters, copying, scanningFiling and organizing documents, overseeing and maintaining the office’s filing systemTravel arrangementsSeasonal events coordination, managing vendors registry and holiday gift distributionOther ad-hoc duties/projects as assignedJob Requirements:Post-secondary education coupled with 3-5 years in office management/executive administrative experienceExcellent calendar and email management skillsExperience handling up to three executives at one time is a mustPrioritizing ownership/management requests while juggling operational responsibilitiesData entry in QuickBooks is a must, bookkeeping experience is an assetExperience working with confidential and sensitive informationHighly skilled with Office 365; experience with Adobe products/appsPersonal Competencies:Exceptionally organized and detail orientedExcellent interpersonal skills and communication skills at all levelsAbility to work with deadlines and under pressureAbility to work independently and as part of a teamProfessional, positive, and friendly mannerAbility to multi-taskAbility to operate with little directionTDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.
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Toronto, ON, Canada Media Headquarters Film & Television Inc. Full timeMedia Headquarters, a leading unscripted television and digital content company based in Toronto, Ontario has an exciting opportunity for a full-time Executive Assistant & Office Manager to join our growing team. If you are confident, have a positive energy, and are motivated to be part of a leading global production company, this position is for you. Ideal...
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Toronto, ON, Canada Media Headquarters Film & Television Inc. Full timeMedia Headquarters, a leading unscripted television and digital content company based in Toronto, Ontario has an exciting opportunity for a full-time Executive Assistant & Office Manager to join our growing team. If you are confident, have a positive energy, and are motivated to be part of a leading global production company, this position is for you. Ideal...
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2408 Office Administrative Assistant
2 months ago
Toronto, ON, Canada RedBranch Executive Search & Recruitment Inc. Full timeOur client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to...
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Executive Administrative Assistant Office Manager
2 months ago
Toronto, ON, Canada Summit Search Group Full timeAbout Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. We are seeking a highly organized, technologically savvy, and proactive Executive...
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Office Administrative Assistant
5 days ago
Toronto, Ontario, Canada RedBranch Executive Search & Recruitment Inc. Full timeOur client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. Provide administrative support to executives C-suite directors, including scheduling...
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Executive and Office Administrative Assistant
4 weeks ago
Toronto, ON, Canada Focal Healthcare Full timeCorporate AffairsReports to: Operations Manager Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activities Provide confidential secretarial, administrative and general support for company executives as required, including managing the schedule/calendar...
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Toronto, ON, Canada TDS Personnel Full timeOur client, a Real Estate development company is seeking an Office Manager/Executive Assistant with a high energy, self-starting attitude that can take direction, possesses excellent communication/analytical skills, and has a solid knowledge of Microsoft Office products on a 12-month contract basis. This individual must be comfortable with a variety of...
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Toronto, ON, Canada TDS Personnel Full timeOur client, a Real Estate development company is seeking an Office Manager/Executive Assistant with a high energy, self-starting attitude that can take direction, possesses excellent communication/analytical skills, and has a solid knowledge of Microsoft Office products on a 12-month contract basis. This individual must be comfortable with a variety of...
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Executive Assistant Office Manager
4 weeks ago
Toronto, ON, Canada Media Headquarters Film & Television Inc. Full timeMedia Headquarters, a leading unscripted television and digital content company based in Toronto, Ontario has an exciting opportunity for a full-time Executive Assistant & Office Manager to join our growing team. If you are confident, have a positive energy, and are motivated to be part of a leading global production company, this position is for you. Ideal...
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Executive Assistant Office Manager
4 weeks ago
Toronto, ON, Canada Media Headquarters Film & Television Inc. Full timeMedia Headquarters, a leading unscripted television and digital content company based in Toronto, Ontario has an exciting opportunity for a full-time Executive Assistant & Office Manager to join our growing team. If you are confident, have a positive energy, and are motivated to be part of a leading global production company, this position is for you....
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Executive Assistant and Office Manager
1 month ago
Toronto, ON, Canada EightSix Network Inc Full timeOur client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...
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Executive Assistant and Office Manager
1 month ago
Toronto, ON, Canada Summit Search Group Full timeAbout Our Client: Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive...
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Executive Assistant and Office Manager
1 month ago
Toronto, ON, Canada Summit Search Group Full timeAbout Our Client: Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive...
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Executive Assistant and Office Manager
2 months ago
Toronto, ON, Canada Summit Search Group Full timeAbout Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive...
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Administrative / Executive Assistant & Office
4 weeks ago
Toronto, Canada Stingray Full timeDepartment Administration Location Toronto At Stingray, creativity, collaboration, and cutting-edge technology are the pillars of our DNA. Keen on joining a team of tech-savvy music lovers in a stimulating and fun work environment? We are currently looking for an Administrative / Executive Assistant & Office Manager to join our Sales team. This position...
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Toronto, Ontario, Canada Stingray Full timeDepartment Administration Location TorontoAt Stingray, creativity, collaboration, and cutting-edge technology are the pillars of our DNA. Keen on joining a team of tech-savvy music lovers in a stimulating and fun work environment?We are currently looking for an Administrative / Executive Assistant & Office Manager to join our Sales team. This position...
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Executive Administrative Assistant
2 weeks ago
Toronto, ON, Canada T.Smith Engineering Inc. Full timeAbout Us: T. Smith Engineering Inc. is a structural forensic, building science and environmental engineering firm that specializes in forensic examination and analysis of building failures, damage assessment, and design for restoration of properties (inclusive of residential, commercial and industrial buildings) that have been subjected to large losses. This...
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Executive Administrative Assistant
2 weeks ago
Toronto, ON, Canada T.Smith Engineering Inc. Full timeAbout Us: T. Smith Engineering Inc. is a structural forensic, building science and environmental engineering firm that specializes in forensic examination and analysis of building failures, damage assessment, and design for restoration of properties (inclusive of residential, commercial and industrial buildings) that have been subjected to large losses. This...
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Executive Assistant
1 month ago
Toronto, Canada Beedie Full timePosition Overview As an Executive Assistant and Office Administrator, you’ll play a vital role in support our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks...
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Executive Assistant
3 weeks ago
Toronto, Canada Beedie Full timePosition Overview As an Executive Assistant and Office Administrator, you’ll play a vital role in support our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks...
