Executive Administrative Assistant Office Manager

4 weeks ago

Toronto ON, Canada Media Headquarters Film & Television Inc. Full time

Media Headquarters, a leading unscripted television and digital content company based in Toronto, Ontario has an exciting opportunity for a full-time Executive Assistant & Office Manager to join our growing team. If you are confident, have a positive energy, and are motivated to be part of a leading global production company, this position is for you. Ideal candidates will have 5+ years of experience in administration and thrive in wearing multiple hats. Serve as Executive Assistant to the CEO and Vice President.
· Provide calendar management to the executive team including scheduling and hosting meetings, conference calls, and creating and distributing daily and weekly schedules.
· Manage day-to-day office operations including liaising with building management, service providers, office suppliers, cleaning staff, IT department, courier companies, telephone companies, copier manufacturers, water delivery, etc.
· Act as a key point of contact for general office inquiries.
· Provide on-boarding and off-boarding related tasks for staff and contractors.
· Maintain and manage filing and material organization.
· Greet, assist, and direct office visitors with a warm and welcoming demeanor.
· Manage executive travel plans including hotel, air, and restaurant.
· Coordinate and organize team lunches and off-site reservations.
· Plan and manage company/production events.
· Update company’s website and post on social media channels.
· General support and administrative assistance.

A minimum of 5 years experience in an administrative position.
· An undergraduate degree or other similar academic track-record.
· Excellent calendar and email management skills.
· Strong computer skills are essential, and a working knowledge of Mac is required with proficiency in Microsoft Office. Proficiency in Photoshop, InDesign, Keynote, iMovie, Canva is also a benefit.
· Exceptional organizational, planning, and interpersonal skills combined with a dedicated work ethic.
· Cheerful, flexible, and ability to execute with poise when under pressure.
· Ability to manage priorities and rapidly respond to changes.
· While experience in the media industry is not mandatory, a passion for the arts and creative sectors is an asset.

No phone calls please.

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