Finance Administration Coordinator

4 weeks ago

Vancouver, Canada McCrea Immigration Law Full time

McCrea Immigration Law is hiring a Finance Coordinator (part-time)

 

What we offer:

McCrea Immigration Law is a fresh take on one of Western Canada’s oldest and most trusted full-service immigration law firms, rated Canada’s best immigration law firm by our peers across the country. We love what we do and the people we do it with, and we’re looking for a part-time Finance Coordinator who will complement our team – somebody with the right mix of talent, drive and personality. We offer competitive compensation, and a fun, inspiring and flexible work environment.

 

What you bring:

You’ve chosen a field you love and are ready for a new challenge. You’re professional, outgoing, friendly and a dedicated team player. You have superior interpersonal, organizational, analytical and communication skills. You’re self-motivated and have a strong work ethic, and have the ability to multi-task and prioritize in a fast-paced environment.  You love technology and working through complex problems. Nothing makes you happier than pristine, organized and uniform accounting/finance records. You are precise in rendering timely accounts to clients, and you are motivated to keep the firm’s AR in check. When presented with a new challenge, you get excited and approach it with an analytical mindset and resourceful approach.

 

The Finance Coordinator works under the direction of our Finance Manager, and is responsible for overseeing the day-to-day billing, AR and AP functions. The ideal candidate will have experience working as a full cycle bookkeeper, and will have a proven ability to master technology and to quickly turn around requests from both staff and clients. If you have experience working in the legal industry you get bumped to the top of the list.

 

Primary Responsibilities:

 

·      Performing monthly billing process for the firm including maintaining data entry, processing and sending invoices

·      Collecting and processing payments from clients

·      Resolving client inquiries and following up on outstanding items

·      Performing daily AP processes including processing payments, coding invoices to appropriate matters, communicating internally to ensure accurate cost coding, and posting disbursements to client files

·      Assisting in monthly account reconciliations and other control activities

·      Recommending accounting and administrative best practices

·      Receiving and returning trust funds to clients, and processing Law Society compliant receipts

·      Maintaining accurate, complete and organized financial and accounting records

·      Maintaining daily deposit both general/trust and providing daily update report for Trust deposits

·      Expediently returning funds to clients following government refunds of immigration processing fees

·      Working with external parties including accountants, financial institutions and vendors


Qualifications and Skills:

 

·      Proficiency in Microsoft Office tools, including Excel, Word, and Outlook.

·      Experience with Clio is an asset.

·      Experience with law firm trust accounting.

·      Highly detail-oriented with demonstrated creative problem-solving skills

·      Above average acumen for Technology and a passion for embracing technology to solve problems

·      A positive team player with a resourceful and analytical personality

 

Bonus Points if you have:

 

·      Law Firm Bookkeeping and Trust Accounting training and/or experience

·      Experience with trust accounting procedures and BC Law Society Trust Accounting Rules

 

We offer:

 

·      Work-life balance

·      A flexible schedule and remote work flexibility

·      Personal days

·      Firm social events

 


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