Accounts Payable Assistant

3 weeks ago

Scarborough, Canada Jamieson Wellness Inc. Full time

Company Overview

Jamieson Wellness Inc. is Canada’s leading health and wellness company and purpose to inspiring better live every day.

Established in 1922, Jamieson is our 100 years old heritage brand, which is recognized as Canada's #1 consumer health brand. In addition, we also market and manufacture a series of leading specialty supplements brands under the youtheory, Progressive, Smart Solutions, and Iron Vegan brands. On top of our outstanding brand portfolio, Jamieson Wellness Inc. has been recognized as one of the top ten most reputable companies in Canada and is well regarded for our industry leading commitment to quality – exemplified through award-winning innovations and meeting of rigorous manufacturing certification standards. And, Jamieson is no longer just a Canadian success story, as our brands are established and growing rapidly in more than 50 countries around the world. For more information, please visit www.jamiesonwellness.com


Jamieson Wellness is a publicly listed company on the TSX: JWEL.

Our Jamieson Diversity and Inclusion Statement

At Jamieson Wellness, we cherish diversity, equity and inclusion and we know we must constantly listen, learn and take action to ensure these principles remain embedded in our culture. We encourage everyone to bring their whole selves to work and celebrate the differences that make us unique. We are accountable to build an environment free of bias in regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender orientation, gender identity, gender expression, and all other types of behaviours that are not conducive to an inclusive environment. We hold ourselves and all stakeholders to a high standard of diversity equity and inclusion, because anything else is unacceptable.


Overall Responsibilities

We are seeking a detail-oriented and experience Accounts Payable assistant to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable functions, including processing invoices and payments, maintaining accurate financial records, and ensuring compliance with company policies and procedures. The successful candidate will have proficiency in using SAP Concur software or equivalent for invoice processing and expense management.


Reporting to the Controller, the AP Assistant will take an active role in the management of vendor payments and vendor relations (with their accounts receivable department). The AP Assistant will lead the month end expense reconciliation process for vendors, and coordinate with business leaders to ensure accurate and completeness of accruals for invoices not yet received.


Specific Key Responsibilities & Duties


  • Invoice Processing:Accurately review, code, and process vendor invoices in SAP Concur or manually voucher as required.
  • Ensure invoices are matched to purchase orders, receiving reports and investigate discrepancies through coordination with relevant stakeholders and resolve issues in a timely manner.
  • Ensure accurate accounting, time-period coding, GL coding and tax coding (HST, GST, etc) of invoices.
  • Payment Management:Prepare and process electronic transfers, payments and cheque-runs.
  • Monitor accounts to ensure payments are up to date and as expected.
  • Reconcile accounts payable transactions and prepare analysis of accounts.
  • Expense Management:Utilize SAP Concur and excel for expense reporting, corporate credit cards, and reimbursements.
  • Ensure compliance with company policies regarding expense reports.
  • Assist employees with expense report submission and troubleshooting.
  • Vendor Management:Maintain and update vendor files, including contact information and payment terms.
  • Communicate with business leaders and vendors regarding payment inquiries and issues.
  • Build and maintain vendor relationships by responding to vendor queries in a timely and accurate fashion
  • Manage goods received/invoices received balances to ensure accurate accounting and subledger balances.
  • Appropriately assign vendors to business leaders and ensure appropriate level of approval for vendor payments.
  • Reporting and Documentation:Generate and maintain reports related to accounts payable and expenses.
  • Assist with month-end closing activities, accruals process and prepare relevant supporting documentation.
  • Ensure proper documentation and record-keeping for audit purposes, supporting the quarterly review and audit of financial statements.



Knowledge, Skills & Abilities Requirements

  • Successful completion of Post-Secondary Education and/or Bachelor’s degree in accounting, finance or related field preferred
  • Five (5) years of experience in accounts payable or similar role, in a publicly traded or large multi-national organization
  • Proficiency in SAP Concur or other AP automation software
  • Excellent attention to detail, mathematic skills and accuracy in processing a high-volume of invoices
  • Excellent investigative and analytical skills, including the ability to identify cyber related risks
  • Knowledge of basic accounting principles and practices
  • Strong computer competency including with Outlook, Excel, Word and other analytical tools
  • Excellent communication and organizational skills
  • Ability to work independently with good time management skills



Work Arrangement

This role is required in the office at either the Windsor, Ontario location or Scarborough, Ontario location at least 2 days per week, or as required by the manager


Our Values

Our Jamieson Values


ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.

RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.

EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.

AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.


Jamieson Wellness Inc. is an Equal Opportunity Employer and welcomes and encourages

applications from all interested and qualified candidates. In accordance with the Accessibility for

Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Jamieson Wellness Inc. will provide accommodations throughout the recruitment, selection and/or assessment process to

applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Jamieson Wellness Inc. Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation

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