Contract Administrator, Construction

2 weeks ago

Collingwood, Ontario, Canada Crozier: Consulting Engineers Full time

Who are we?

We are an employee-owned, award-winning land development consulting firm full of entrepreneurial, energetic, and caring individuals, who collaboratively contribute to the success of Crozier and our clients. Our purpose is to foster an exceptional workplace where talent flourishes, people thrive, and lives transform.

We provide services in civil, water resources, transportation, hydrogeological, structural, mechanical, and electrical engineering, complemented by landscape architecture, environmental consulting, construction and building science services. With offices in Collingwood, Toronto, Milton, Bradford, and Guelph, Crozier's growing team of professionals work collaboratively with developers, builders, planners, architects, landowners, and stakeholder groups to advance residential, industrial, commercial, institutional, and recreational resort projects from concept through to construction completion. Supported by a diverse corporate services team, our technical staff is fully equipped to take on a variety of challenges.

Crozier is proud to be recognized as one of Southwestern Ontario's Top Employers for 2025 and Canada's Top Small & Medium Employers of 2024

Your Impact:

Crozier is looking for a Contract Administrator to join our growing Transportation Construction Services group in our Collingwood office. In this role you will manage tasks for multiple highway and transportation construction projects, ensuring that all necessary documentation is prepared, maintained, and submitted, while maintaining communication with clients, Project Managers, and design teams.

In this role you will apply your strong project management services and support to clients during all phases of the construction of transportation related projects. This is an exciting opportunity to work on a number of projects under construction with Crozier in support of our various clients.

How you will contribute to the team:

  • Complete the review of design packages at key stages to ensure they are constructible and enforceable.
  • Prepare cost estimates for construction and securities, including take-offs and maintaining a costing database.
  • Be familiar with appropriate codes, standards specifications (e.g. municipal, provincial) to determine construction requirements and ensure construction contract documents contain required elements and details.
  • Prepare and ensure construction contract documents and specifications are prepared in accordance with corporate and industry wide standards and meet the design requirements of the approved for construction design drawings.
  • Manage tender process including issuing of addenda, bid analysis, and recommendations to clients.
  • Carry out contract administration tasks for multiple transportation construction projects ensuring that all necessary documentation is prepared, maintained, and submitted, and maintaining the appropriate level of communication with the client, Project Manager, and design employees.
  • Co-ordinate schedules and manage field employees based on workload and liaison with other offices.
  • Lead the site review team, which includes:
  • Coordinate with Project Managers and Site Reviewers.
  • Manage field staff based on project construction requirements and workload.
  • Provide technical support to field staff on regular basis.
  • Respond to inquiries from clients, agencies, and contractors by way of written and oral communication.
  • Understand project objectives, technical protocols, laws, guidelines and regulations that apply to the work.
  • Oversee production of appropriate site documentation, payment certificates, field diaries and so on, conforming to each project's specific needs.
  • Maintain necessary document control and participate in appropriate QA/QC processes.
  • Act as review body and second signature on all payment certificates and field documentation issued by the office.
  • Review Crozier employee field notes and reports for accuracy.
  • Chair pre-construction and progress site meetings.
  • Negotiate construction change orders and claims.
  • Undertake site reviews as required, ensuring that the work is in conformance with the construction contract and client requirements and maintain site diary.
  • Prepare security reductions and final project close out documentation.
  • Embrace safety and maintain a healthy and safe workplace and ensure compliance with all applicable codes and legislation, including occupational health and safety, WHMIS and hazardous substances programs.
  • Establish and maintain positive and effective working relations with all members of the project delivery team.

What you bring:

  • C.E.T. certification with OACETT or P.Eng. designation with PEO considered an asset.
  • Minimum five (5) years' experience in transportation construction industry.
  • Must have sound knowledge of design standards, specifications and materials associated with construction, Laws and Regulations including Environmental, Occupational Health & Safety requirements and their application in construction.
  • Excellent verbal and written communication skills for interaction and correspondence with clients, colleagues, consultants, and team.
  • Excellent analytical and decision-making skills, with commitment to excellence and high-quality work.
  • Excellent negotiation skills.
  • Previous experience with Builterra, MS Office (Word, Outlook, Excel, and PowerPoint), and other related industry standard tools necessary to carry out Construction Administration and site review work.
  • Established working relationship with various municipalities.
  • Must have a valid driver's license and access to a vehicle.
  • Projects are spread throughout Ontario and occasional overnight travel may be required.

We offer:

Innovative Benefits: Customizable health benefits packages including dental care, vision care, prescription coverage, and much more. Crozier offers RRSP matching, an Employee and Family Assistance Program, Parental-Leave Top Up, our unique First-Time Home Buyers' Assistance Program, paid professional development support and training, annual wellness allowance, and more.

Workplace Flexibility: Our offices are conveniently located in Collingwood, Toronto, Milton, Bradford, and Guelph, with options to request alternative working arrangements, depending on the role.

Community Involvement: The foundation of our company was built on giving back to the communities where we live, work, and play. We actively support not-for-profit organizations in our communities, encourage employee involvement, and provide financial support to dozens of organizations each year.

Crozier Social: With inter-office and company-wide events happening each week, there is always something fun to do at Crozier. We have a cycle of hockey, soccer, volleyball, and baseball teams, a gardening club, and book clubs that meet regularly. We organize special events like wine tastings, golf tournaments, games nights, boat cruises, and more

Crozier is committed to providing equal opportunity to candidates of all abilities. If you require accommodation, please contact our Human Resources team and we will work with you to provide accessibility support.

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