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Administrative Assistant

2 months ago

Winnipeg, Canada Strauss event & association management Full time

As an Administrative Assistant with Strauss event & association management, you support an Association Manager with the following: member services, communications and coordination, database management, dues and invoice processing, conference and event planning, committee interaction, web and publication production, and administrative responsibilities. In your role, you will also fill in at reception as needed.

 

Strauss is Canada’s most connected event and association management company with over 25 years of experience in managing healthcare and business associations and delivering signature events. We offer the expertise and industry knowledge to produce exceptional events and we elevate the performance of our association clients. Strauss is Canada’s first accredited association management company and a proud member of the AMC Institute.

 

Role Accountabilities:           

  • Manage all support of the board of directors as outlined in the scope of work;
  • Prepare board pre-meeting packets, including financials, and board meeting minutes; attend meetings and take minutes;                                                        
  • Prepare and invoice members for membership dues;
  • Process all payments received and complete weekly deposits;
  • Maintain membership records online;
  • Act as the first point of contact for members via email and telephone; respond to all questions and/or requests daily;       
  • Ensure client records are filed in compliance with Strauss’ records retention policy;
  • Answer telephone, refer inquiries, process and sort incoming mail, welcome visitors;
  • Provide administrative support to Event Managers during events; and
  • Prepare address labels and packages for shipping.

 

Desired Skills & Experience:

  • Bachelor’s degree or 4 years and/or a combination of education and related experience;
  • Proficient in Microsoft Office Suite, with a focus on Excel and Outlook;
  • Ability to communicate in French, both verbal and written, is considered an asset;
  • Excellent customer service skills, coupled with friendly and effective communication;
  • Proven effective organizational and prioritization skills;
  • Ability to work both independently and as part of a team;
  • Must be available to travel 10 to 20 days per year as required; and
  • Previous experience working with volunteers is a benefit.

 

Reports To: Association Manager

 

Location:    503-386 Broadway, Winnipeg, Manitoba

 

Status:        Full-Time

 

We thank all applicants for their interest, however, only those selected for an interview will be contacted.