Legal Assistant

4 weeks ago

Dartmouth, Canada Scotia Law Full time

HELLO. WE’RE SCOTIA LAW.

We are a small, thriving property law firm specializing in friendly, hands-on services for clients buying or selling residential properties in HRM and across Nova Scotia. Conveniently located in Burnside, Dartmouth, we’re passionate about making our clients’ experiences smooth and stress-free, supporting them every step of the way. We’re looking for a dedicated, detail-oriented, and friendly individual to join our close-knit team and help us continue delivering exceptional service.


OPPORTUNITY: LEGAL ASSISTANT

In this role, you’ll be a vital part of our team, supporting our lawyer and paralegals to ensure our clients receive exceptional care. The ideal candidate is a highly organized, self-starter who takes pride in supporting our team to deliver outstanding client service. Our fundamental goal is to support our clients navigate the complexities of the current real estate market with ease.


To excel, you need to be a team player with a positive "Can Do" attitude, dependable and deadline-focused, especially during busy times. We’re looking for someone who thrives in a dynamic, fast-paced environment and steps up when it matters most. And yes, we have fun along the way


Key Responsibilities:

Internal Team Support:

  • Coordinate client meetings (via phone/email)
  • Communicate with clients as directed and ensure timely responses and accurate information
  • Prepare and organize legal documents related to real estate transactions
  • Review client documents for accuracy, completeness, and compliance with legal standards.
  • Maintain accurate and organized files for all active and closed cases, ensuring easy retrieval and confidentiality.
  • Support office administration and day to functioning as well as team events when requested.

Transaction Coordination:

  • Assist with the opening and closing of real estate transactions, including scheduling, and ensuring all necessary documentation is complete.
  • Assist in fund disbursement and accurate recording of financial transactions.

 

Due Diligence:

  • Support the drafting of legal documents and correspondence under the direction of paralegals and lawyer(s).
  • Ensure your work meets compliance with relevant laws and regulations in all real estate transactions.
  • Utilize legal practice management software, real estate transaction platforms, and other relevant technology tools to streamline processes and maintain records.

Critical Skills:

  • Superior interpersonal skills, including active listening, patience, and professionalism.
  • Ability to follow instructions and complete tasks accurately and effectively.
  • Strong organizational skills with the ability to manage a high volume of administrative tasks.
  • Excellent time-management skills to meet important deadlines.
  • Ability to prioritize work to ensure timelines are met.
  • Strategic thinking and problem-solving skills.
  • Adaptable, reliable, and a true self-starter.

Experience & Qualifications:

  • 1-3 years of experience in an intermediate administrative role.
  • We prefer a diploma in Administration from a recognized post-secondary institution.
  • Proficiency in MS Office Suite and Office 365
  • Proven track record of excellent organizational skills and effective systems management.
  • Advanced communication skills across all mediums (face-to-face, phone, email).
  • Proven ability to multitask and prioritize effectively.
  • Familiarity with, or a strong interest in, working within a legal environment is considered an asset.
  • Team-oriented with a collaborative, adaptable, and flexible approach.


Why Join Scotia Law?

We are a small firm with a dedicated team. You will gain valuable experience by working closely with our legal team to learn all the complexities of property law. You will have the opportunity to contribute in a meaningful way to deliver exceptional client service and apply your skills to make a huge contribution. We offer a competitive salary, benefits and working environment that is professional, yet fun.

TO APPLY:

Please submit your up-to-date resume, complete with a brief cover letter outlining why you are choosing to join Scotia Law and your special superpower


We embrace inclusion and diversity and welcome all applicants, those in historically underrepresented groups such as indigenous persons, racially visible persons, persons with a disability, women, and persons of a minority sexual orientation and/or gender identity.  Please feel free to self-identify. 

  • Legal Assistant

    3 days ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Seeking a highly organized and detail-oriented Legal Assistant Float to support various lawyers across all practice areas, providing assistance in a range of legal matters. At BOYNECLARKE LLP, a prestigious law firm, you'll find a dynamic work environment that fosters a culture of continuous learning and development, ensuring every team member has the...

  • Legal Assistant

    4 weeks ago

    Dartmouth, Canada Scotia Law Full time

    HELLO. WE’RE SCOTIA LAW. We are a small, thriving property law firm specializing in friendly, hands-on services for clients buying or selling residential properties in HRM and across Nova Scotia. Conveniently located in Burnside, Dartmouth, we’re passionate about making our clients’ experiences smooth and stress-free, supporting them every step of the...

  • Legal Assistant

    2 weeks ago

    Dartmouth, Canada Scotia Law Full time

    HELLO. WE’RE SCOTIA LAW.We are a small, thriving property law firm specializing in friendly, hands-on services for clients buying or selling residential properties in HRM and across Nova Scotia. Conveniently located in Burnside, Dartmouth, we’re passionate about making our clients’ experiences smooth and stress-free, supporting them every step of the...

  • Legal Assistant

    3 months ago

    Dartmouth, Canada Lenehan Musgrave LLP Full time

    Lenehan Musgrave LLP is a boutique litigation firm that services the needs of the individual client. We are looking to hire an assistant to work with our busy and growing family law team. Preference will be given to applicants with experience with Adobe, Trial Works, Word, PC Law and Excel, as the assistant will be responsible for document production and...

  • Legal Assistant

    3 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    BOYNECLARKE is seeking a highly attentive legal professional to join our growing Business Litigation team in the role of Legal Assistant. **Why Join BOYNECLARKE LLP?** We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our...

  • Legal Assistant

    1 month ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Discover the BOYNECLARKE LLP AdvantageAt BOYNECLARKE LLP, a prestigious law firm located in the heart of downtown Dartmouth, you'll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.Why Join...

  • Legal Assistant

    3 days ago

    Dartmouth, Canada BOYNECLARKE Full time

    Discover the **BOYNECLARKE LLP** Advantage At **BOYNECLARKE LLP**, a prestigious law firm located in the heart of downtown Dartmouth, you’ll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal...

  • Legal Assistant Float

    2 days ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    About BOYNECLARKE LLPAt BOYNECLARKE LLP, a leading law firm in downtown Dartmouth, we foster an environment where professionals thrive. Our commitment to fostering a culture of continuous learning and development ensures every team member has the opportunity to excel.Why Choose BOYNECLARKE LLP?Professional Growth: We promote a culture of continuous learning...

  • Legal Assistant Float

    2 days ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    About BOYNECLARKE LLPAt BOYNECLARKE LLP, a leading law firm in downtown Dartmouth, we foster an environment where professionals thrive. Our commitment to fostering a culture of continuous learning and development ensures every team member has the opportunity to excel.Why Choose BOYNECLARKE LLP?Professional Growth: We promote a culture of continuous learning...

  • Legal Assistant Float

    3 days ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    About BOYNECLARKE LLPAt BOYNECLARKE LLP, a leading law firm in downtown Dartmouth, we foster an environment where professionals thrive. Our commitment to fostering a culture of continuous learning and development ensures every team member has the opportunity to excel.Why Choose BOYNECLARKE LLP?Professional Growth: We promote a culture of continuous learning...

  • Legal Assistant

    4 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    Salary: Discover the BOYNECLARKE LLP AdvantageAt BOYNECLARKE LLP, a prestigious law firm located in the heart of downtown Dartmouth, you'll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal...

  • Administrative - Legal Assistant

    3 months ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    **Administrative - Legal Assistant** Business Law - Dartmouth, Nova Scotia **Why this role?** **We offer a comprehensive benefit package that includes**: - Generous paid time off; - Excellent benefits (some fully paid by firm, some cost-shared); - RRSP matching program; - Health and Wellness focus, including a wellness allowance; and, - Flexible work-life...

  • Legal Assistant

    3 days ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Discover the BOYNECLARKE LLP AdvantageAt BOYNECLARKE LLP, a prestigious law firm located in the heart of downtown Dartmouth, you'll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.Why Join...

  • Legal Assistant

    1 month ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Discover the BOYNECLARKE LLP AdvantageAt BOYNECLARKE LLP, a prestigious law firm located in the heart of downtown Dartmouth, you'll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.Why Join...

  • Legal Assistant

    4 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **We offer a comprehensive benefit package that includes**: - Generous paid time off - Excellent benefits (some fully paid by firm, some cost-shared) - RRSP matching program - Health and Wellness focus, including a wellness allowance - Flexible work-life integration **Core Duties and Responsibilities** As a litigation legal assistant...

  • Administrative - Legal Assistant

    4 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    Salary: **Why this role?** **We offer a comprehensive benefit package that includes**: - Generous paid time off; - Excellent benefits (some fully paid by firm, some cost-shared); - RRSP matching program; - Health and Wellness focus, including a wellness allowance; and, - Flexible work-life integration. **Core Duties and Responsibilities** As an...

  • Administrative - Legal Assistant

    4 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **We offer a comprehensive benefit package that includes**: - Generous paid time off; - Excellent benefits (some fully paid by firm, some cost-shared); - RRSP matching program; - Health and Wellness focus, including a wellness allowance; and, - Flexible work-life integration. **Core Duties and Responsibilities** As an Administration...

  • Legal Assistant

    3 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    BOYNECLARKE is seeking an experienced legal industry professional to join our Family Law team in the role of Legal Assistant. **Why Join BOYNECLARKE LLP?** We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our...

  • Legal Assistant

    4 weeks ago

    Dartmouth, NS, Canada Scotia Law Full time

    HELLO. WE’RE SCOTIA LAW. We are a small, thriving property law firm specializing in friendly, hands-on services for clients buying or selling residential properties in HRM and across Nova Scotia. Conveniently located in Burnside, Dartmouth, we’re passionate about making our clients’ experiences smooth and stress-free, supporting them every step of...

  • Legal Assistant

    3 months ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    **Legal Assistant - Family Law** Family Law - Dartmouth, Nova Scotia **Why this role?** **We offer a comprehensive benefit package that includes**: - Generous paid time off; - Excellent benefits (some fully paid by firm, some cost-shared); - RRSP matching program; - Health and Wellness focus, including a wellness allowance; and, - Flexible work-life...