Administrative Specialist

2 weeks ago

Greater Toronto Area, Canada Bravado Designs Ltd. Full time

Who We Are:

At Bravado Designs, our mission is to bring happiness to women all over the world by designing products that make them feel both beautiful and comfortable all day, every day. With over 30 years’ experience in thoughtfully designing intimate apparel for any stage of a woman’s life, we deeply understand how the needs (and body) of a woman changes.

We believe that our success is dependent on the superior design and quality of our products, and strong communication and collaboration between teams to deliver a great, cohesive brand experience.

Bravado Designs office is located at 610 Applewood Crescent, Vaughan, Ontario L4K 0E3. Team members work on a hybrid basis between in office and remote days.


Who You Are:

You enjoy the variety of cross-functional work and open to learn while applying your knowledge and skills to meet objectives. You can be trusted with access to confidential information. You have a sense of accomplishment in your work utilizing your experience with strong communication and problem-solving skills. You work effectively on a collaborative basis as a member of a team and on an independent basis.


Position Objective:

Reporting to the President with a dotted line to the Corporate Controller, the Administrative Specialist is a cross-functional role that primarily combines Human Resources plan administration and tasks and Accounts Payable/Finance tasks on a daily, weekly and monthly basis with Office and Customer Service support as required.


The Specialist must be comfortable working independently yet collaboratively with access to confidential information and data. This person must work with integrity and use good judgment regarding confidential information seeking further information from trusted resources as needed. The Specialist will be required to demonstrate effective organizational and time management skills, strong communication skills, and accuracy with attention to detail to execute multiple responsibilities efficiently. The Specialist manages the variety of tasks working with both internal and external people in a manner consistent with Bravado’s Values and Behaviours.


Position Responsibilities reporting to the President:

Human Resources:

  1. Maintain employee paid time off records on an annual and weekly basis
  2. Bi-monthly Payroll – identify changes required and update documentation on a timely basis for input and processing by Finance colleagues
  3. Plan Administrator responsible for initiating updates in the payroll and benefits program portals and resolving issues
  4. Health & Safety including 1st aid training certifications for trained employees and self, maintain 1st aid kits/AED, completing employee incident reports, submission of WSIB forms as required
  5. Assist with other HR related duties and tasks including maintaining accurate current employee records and documentation

Office Administration:

  1. Assist with administrative tasks including document preparation, correspondence, meeting and event planning and coordination, and special projects as needed
  2. Track and order office supplies, coffee service, and other office tasks as required

Customer Service:

  1. Provide support and address inquiries from customers and clients as required
  2. Input customer orders in ERP system as required, and provide vacation coverage as needed


Position Responsibilities reporting to the Corporate Controller:

Accounts Payable:

  1. Enter and verify coding of vendor invoices in Microsoft SL
  2. Enter Inventory-related invoices into ERP system
  3. Follow up with various departments for invoice authorizations or missing invoices

Payment Processing:

  1. Review open payables to ensure timely payments
  2. Process bill payments and wire payments in HSBC and RBC portals and clear payments in SL

General Accounting:

  1. Reconcile Vendor statements
  2. Set up new Vendors in Microsoft SL
  3. Maintain/file all Accounts Payable documents
  4. Coverage for Accounts Receivable as required
  5. Assist Corporate Controller with other duties and tasks as needed


Qualifications & Required Experience:

  1. Minimum 5 years’ experience in a cross-functional office administration role
  2. Human Resources administration experience with payroll and benefit plans using systems portals
  3. Finance or Accounts Payable experience
  4. Intermediate skills using Microsoft Suite such as Dynamics SL, Excel, Word, Outlook, PPT, Teams
  5. Experience using Bank portals i.e. HSBC, RBC and Expense software such as Concur is preferred
  6. Proven skills using ERP software
  7. Ability to multi-task, work well under pressure, maintain accuracy and meet deadlines
  8. Maintain professionalism, confidentiality and handle sensitive information with discretion
  9. Post-secondary education or equivalent experience in Human Resources, Finance
  10. Essential requirements within Bravado’s culture to consistently demonstrate key Bravado’s Values - One Team, Resilience, Respect, Passion


We offer a competitive compensation and benefits package.


If you are interested in this opportunity and have the skills and experience required, we invite you to send your covering letter and resume to: recruit@bravadodesigns.com and in the subject line quote the position title and date of application. We appreciate your interest in this opportunity, however, only those selected for an interview will be contacted.

Bravado Designs Ltd. is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, Bravado Designs Ltd. will make accommodations available to applicants with disabilities upon request during the recruitment process.

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