Current jobs related to Executive Assistant - burnaby - Midwives Association of British Columbia

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association....

  • Executive Assistant

    1 day ago

    Burnaby, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association....

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Inland Truck & Equipment Full time

    **DRIVE YOUR CAREER WITH INLAND** Inland Truck & Equipment is an Industry-leader in the heavy-duty truck & equipment sales, service and parts marketplace. As a rapidly growing company with over 1500 employees across 35 branches in North America, Inland offers exciting employment opportunities that can help you drive your future! **THE OPPORTUNITY** We are...

  • Executive Assistant

    2 days ago

    Burnaby, Canada 123Dentist Full time

    **123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Progressive Housing Society Full time

    The Executive Assistant provides support to the Executive Director, acting with little supervision, anticipating needs, while managing the day‐to‐day workflow and prioritizing various projects. This includes administrative duties, scheduling, contract management, preparing materials for meetings, and participating in a wide range of special...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Pacific Blue Cross Full time

    If you’re someone with a passion for providing professional administrative support and are wanting to take on a great career opportunity with a local not-for-profit health insurance provider by supporting our Work and Wellness (disability claims) and Information Security teams, we want to hear from you. Your skills in coordinating leadership activities,...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Svante Full time

    **About Svante** Svante is a purpose-driven, rapidly growing clean technology company based in Burnaby, BC, Canada, and we’re on a mission to help the world reach net zero with filters and machines that capture and remove CO2 from industrial emissions and the air. We’re a collaborative, diverse group of people who care about the planet and, through our...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada NorLand Limited Full time

    NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making _**Anything. Possible. **_for over 65 years! We are looking for an **Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5222** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Assistant

    3 days ago

    Burnaby, British Columbia, Canada Miles Employment Group Full time

    Miles HR has an excellent 6 month+ contract opportunity for an Executive Assistant to work for a large organization in Burnaby.This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for their leadership team.   The ideal candidate will be organized, a...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Construction Industry Rehabilitation Plan Full time

    Position Overview: The General Administrative Assistant plays a vital role in providing support to the smooth functioning of the office and various departments within the organization. This position involves a wide range of administrative tasks and requires strong organizational skills, attention to detail, and effective...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Versatile Media Full time

    Versatile Media is a leader in Virtual Production, with state-of-the-art facilities in Vancouver, Canada. Known for our advanced technology, we excel in storytelling through immersive virtual production techniques. Our newly opened LED Volume in 2024 provides innovative solutions for the film and TV industry and is one of the largest in North America. With a...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Enersys Full time

    EnerSys is a leading power and energy solutions provider for the Information and Communications Technology (ICT) industry. Our products help power the necessities of modern wired and wireless communication infrastructure, including wireless cell sites, 5G small cells, Internet of Things (IoT), and switching centers. Our portfolio includes renewable energy...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team! We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong team working environment. Whether you’re just starting out in insurance, or a seasoned veteran,...

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Trendi Full time

    **_Are you looking for an opportunity to leverage your personality and administrative expertise to join a company fighting for food security and equality?_** **_Trendi is hiring an Executive Assistant and wants to hear from YOU!_** *_ Who Are You?_* - _An exceptionally organized Executive Assistant with start-up experience?_ - _A rebellious, self-aware,...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5473** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Assistant

    3 days ago

    Burnaby, Canada Kiewit Corporation Full time

    **POSITION OVERVIEW** As an Executive Assistant (EA) you will work with our District Manager to organize, prepare, and be well-equipped for their changing schedule and responsibilities. A successful EA will focus on making time, information, and decision processes more effective. Working closely with the DM, you will solve problems, craft communications,...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C. We specialize in private label snacks foods. True to our...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C.. We specialize in private label snacks foods. True to our...

  • Executive Assistant

    3 days ago

    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C.. We specialize in private label snacks foods. True to our...

Executive Assistant

1 month ago

burnaby, Canada Midwives Association of British Columbia Full time

Midwives Association of BC

The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers.

The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources to improve and sustain midwifery services.

Join us in our mission at MABC to make a meaningful impact on the lives of midwives practicing in BC Midwives support parents and life-givers as they nurture precious infants both inside and outside the womb. We are currently hiring for two Program Coordinator positions to support our growing initiatives. If you’re passionate about making a difference and want to contribute to the midwifery profession, we’d love to hear from you


Executive Assistant

Reporting directly to the MABC Strategic Officer, the Executive Assistant will provide comprehensive, high-level administrative support to both the Strategic Department and the Strategic Officer. This role is essential in ensuring the smooth operation and coordination of all departmental initiatives. The successful candidate will be a proactive, detail-oriented professional with excellent organizational and communication skills, capable of managing confidential and complex information.


Main Responsibilities:

Committee and Contract Support:

  •  Provide comprehensive administrative support for all departmental committees, including provincial contract negotiation meetings. This support includes scheduling, member communications, documentation, agenda preparation, minute-taking, follow-up on action items, and ensuring accurate record-keeping.

Documentation and Communication Support:

  • Prepare and send standard, simple communications and documentation as required. Draft more complex messages and documentation for review and approval on behalf of the Strategic Officer and follow up as needed.
  • Facilitate communication between the Executive Team and internal/external stakeholders, acting as a gatekeeper and directing inquiries as appropriate, triaging calls, emails, and correspondence. Act as a liaison as directed.
  • Develop procedural documentation and information related to the executive assistant role.

Meeting Coordination:

  • Organize and attend meetings, take minutes where applicable, record action items, determine the appropriate level of documentation (e.g., formal minutes, informal minutes, or summary notes), ensure minutes are clear and aligned with meeting objectives, prepare all meeting materials, and create briefing packages with relevant summaries, discussion points, reference documents, data, and key decisions for informed for decision-making.

Administrative Support:

  • Proactively manage the team calendars, ensuring all meetings and appointments are well-organized and agendas and reference documents are prepared in advance.
  •  Arrange flights, accommodations, transportation, and create itineraries.
  • Compile background info and reports to support strategic discussions.
  • Manage team expense reimbursements
  •  Create and maintain administrative lists and information, such as key contact lists, committee lists, regular collaboration tables, and external organizational charts.
  •  Produce presentation materials and decks, along with executive summaries and reports.
  • Maintain and organize important documents and records in SharePoint, including structured data management, version control, and compliance tracking.

Other Tasks:

  • Perform other tasks or activities as directed by the Strategic Officer.


Main Qualifications:

  • Bachelor’s degree in Business Administration, Communications, or a related field, or an equivalent combination of education, training, and experience is required.
  • Minimum of five (5) years of progressive administrative experience in a fast-paced environment is required.
  • Previous experience in a healthcare or a not-for-profit organization is an asset.
  • Excellent written and oral communication skills.
  • Advanced computer software skills in Microsoft Office suite (e.g., Excel, Word, Outlook, Forms, SharePoint) and virtual environment are required.
  • Ability to work independently to drive tangible results.
  • Demonstrated time management skills.
  • Excellent organization, planning, and prioritization skills and good judgment necessary to coordinate many interdependent activities.
  • Professional tact and diplomacy, and confidentiality are required.
  • Ability to work well in a dynamic and highly motivated team.
  • Strong attention to detail with high levels of accuracy.
  • Efficiently manage multiple tasks, competing priorities, and deadlines in a fast-changing environment


What We Have to Offer:

  • A full-time permanent Hybrid position (3 months probationary period requires on-site attendance).
  • Comprehensive benefits package (salary range of $65,000 – $70,000), with 3 weeks paid vacation and generous sick/wellness time off to support the full scope of employee wellbeing.
  • Opportunities for professional development and career advancement.
  • A supportive, positive, and engaging environment with a flexible and lifestyle-friendly atmosphere and opportunities for training and development.
  • Extended health and dental benefits.

Generous GRSP.


How To Apply

MABC hires based on merit is strongly committed to equity and diversity and provides a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to engage with diverse communities productively.

If you are passionate about making a positive impact and possess the skills to communicate our mission effectively, we encourage you to apply for the Executive Assistant position with your resume and cover letter at applications@bcmidwives.com. Join us in our commitment to creating positive change in Midwifery.

Please be advised that only shortlisted candidates will be contacted.