Executive Assistant

7 days ago

burlington, Canada Elite Developments Full time

Position Summary

Elite Developments is seeking an experienced and dedicated Executive Assistant to support our Senior Management team. This is an outstanding opportunity for someone with a strong background in executive-level administration, who thrives in a fast-paced, challenging environment.

 

Responsibilities

  • Act as the primary conduit for communication between Senior Management, especially the CEO, and both internal and external stakeholders, ensuring efficient and effective exchange of information.
  • Strategically manage and organize the calendars of Senior Management, focusing on the CEO, to optimize their time, accommodating both planned and ad hoc commitments.
  • Facilitate the preparation and execution of meetings involving Senior Management, with a specific emphasis on the CEO, by capturing detailed and actionable minutes for distribution and follow-up.
  • Oversee email correspondence for the CEO and, as required, other Senior Management members, prioritizing and filtering incoming communications to streamline decision-making processes.
  • Build and maintain professional relationships with key investors, stakeholders, and executives, fostering a network of collaboration and support focused around the CEO’s strategic agenda.
  • Prepare, edit, and refine communications, presentations, and documents for internal and external dissemination, ensuring they align with the executive team's vision and objectives, particularly those of the CEO.
  • Assist in compiling financial reports, budgeting documents, and meeting materials, offering analytical support to facilitate the CEO's strategic financial decisions.
  • Conduct research and aggregate data to provide actionable insights to Senior Management, aiding the CEO in navigating complex decision-making landscapes.
  • Manage personal errands and organizational tasks as necessary, contributing to the overall efficiency and effectiveness of the CEO and Senior Management.
  • Adapt to evolving organizational needs, undertaking additional responsibilities as required to support the strategic goals of Senior Management and the organization at large.


Qualifications

  • Bachelor’s Degree or equivalent professional experience.
  • At least 5 years of experience in an Executive Assistant role or similar, with a proven track record of effectively supporting C-level executives, particularly CEOs.
  • Expert proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), enabling the creation and management of high-impact documents and presentations.
  • Exceptional communication skills, both written and verbal, facilitating clear and concise interactions across all levels of the organization and with external partners.
  • Outstanding organizational skills and a keen attention to detail.
  • The ability to maintain discretion and uphold integrity when handling sensitive and confidential information.
  • Demonstrated capability to manage multiple tasks simultaneously under pressure.
  • Flexibility and adaptability in managing shifting priorities and schedules.
  • A proactive approach to problem-solving and strong decision-making skills.
  • Comfort working in a fast-paced environment and an ability to effectively manage stress.


What We Offer:

  • Competitive compensation package, including base salary, bonuses, and benefits
  • A positive and dynamic work environment
  • Opportunity for career advancement within a growing and reputable company

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