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Payroll Specialist

2 months ago

Canada Miller Thomson LLP Full time

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.


When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.


Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.


We are seeking a Specialist, Payroll to work in any of our offices for a 12-month contract with a possibility of an extension.


The Specialist, Payroll will be responsible for the full-cycle payroll processing of a multi-province, bi-weekly payroll. Working in conjunction with the payroll team, The Specialist, Payroll will also be responsible for managing information in the HRIS and Payroll system, creating reports and performing various payroll administrative related duties.


The Specialist, Payroll will work to ensure compliance with Payroll policies and effective resolution of employee pay matters, as well as ensuring third parties receive the required information in a timely manner; delivering service excellence in all interactions.


In this role, you will be tasked to:

1. Payroll

  • Process multi province payroll for two companies, 10 offices and approximately 1000 salaried, hourly and contract employees, in a timely and accurate manner.
  • Receive and verify payroll source documents from each location.
  • Entering new hires, terminations, work and personal changes.
  • Maintain calculation tables for Maternity Top-up, STD and Salary Continuance.
  • Update benefits and deductions.
  • Interface data into Payroll system, audit registers and reports, making corrections to ensure all data is accurate.
  • Working closely with payroll provider to ensure an error-free payroll.
  • Calculating and inputting manual cheques as required.
  • Record of Employment issuance.


2. Reporting

  • Provide regular and ad-hoc reporting of payroll-related data.


3. Accounting

  • Reconcile payroll-related accounts as required.
  • Processes monthly/quarterly remittances to various 3rd party providers.
  • Reconciliation and timely remittance of bi-weekly RRSP employee contributions.
  • Prepares journal entries as required.
  • Reconciliation of tax forms and other Payroll accounts as required.


4. Administration

  • Responsible for filing and record keeping of all payroll related materials.
  • Research and answer third party inquiries.
  • Prepare letters of confirmation of employment.


5. Customer Service

  • Responding to various employee and third party queries.
  • Verifying and providing input for termination packages when required (legislative requirements, etc).


6. Special Projects

  • Recommend and help implement process improvements in the payroll.


What you'll bring:

  • College Diploma or certificate in Finance. Accounting, Human Resources or a related field with 5 years of payroll experience, preferably with a national scope.
  • Having a National Payroll Institute certification will be considered an asset.
  • Strong technical payroll knowledge.
  • Intermediate to advanced level skills in MS Excel is essential.
  • General knowledge of employment legislation.
  • General knowledge of HRIS and payroll systems.
  • Strong MS Office skills in Word, PowerPoint and Outlook.
  • Adept at managing sensitive employee relations matters.
  • Excellent organization skills.
  • Innovative problem solving abilities.
  • Upholds highest ethical standards of practice and professionalism.


What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:

  • A comprehensive Benefits package that includes Health, Dental and Vision Care, 3+ Weeks’ Vacation and 10 Personal Days;
  • A Diverse and Inclusive Workplace;
  • A wellness reimbursement program to foster employee well-being;
  • Professional development opportunities through MT Learn;
  • Flexible working options;
  • Special appreciation events/celebrations;
  • Charitable savings programs.


Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.


Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.


While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.


Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.