Executive Assistant/Legal Assistant

3 weeks ago

Toronto, Ontario, Canada Options Consulting Solutions Full time

Executive Assistant to Chief Legal Counsel

Location: Toronto, ON

Schedule: Full-time, 5 days onsite

Company Overview:

Our client, a leading organization is seeking an experienced and dynamic Executive Assistant to provide critical administrative support to the Head of Legal. As an integral part of the broader in-house legal team, you will assist in ensuring smooth daily operations within the legal department, while helping to manage complex and confidential matters. This is a full-time, in-office role based in Toronto.

Key Responsibilities:

  • Provide comprehensive administrative support to the Head of Legal including calendar management, scheduling meetings, and handling confidential correspondence.
  • Draft, proofread, and prepare legal documents, presentations, and reports.
  • Coordinate internal and external communication.
  • Organize and maintain files, legal records, and documents, ensuring accuracy and confidentiality.
  • Assist with the preparation of legal and compliance-related materials for meetings, conferences, and regulatory filings.
  • Manage travel logistics, including flight, accommodation, and itinerary coordination.
  • Liaise with internal departments and external stakeholders as required.
  • Assist in the organization of board meetings, legal department events, and other special projects.

Requirements:

  • Proven experience as an executive assistant, legal assistant, or in a similar administrative role, preferably supporting senior leadership in a corporate or legal environment.
  • Strong understanding of legal terminology and documentation processes is highly desirable.
  • Exceptional organizational skills and ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, with a keen attention to detail.
  • High level of discretion, confidentiality, and professionalism in handling sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to thrive in a fast-paced environment and manage multiple priorities.
  • Post-secondary education or relevant certification in business administration, legal studies, or a related field is preferred.

PLEASE NOTE: This role is onsite 5 days a week.

What We Offer:

  • Competitive base salary $75,000 - $100,000 based on experience, bonus and pension and benefits package.
  • A supportive and collaborative work environment.
  • Opportunities for career growth and professional development.
  • Central Toronto location with easy access to transit.

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