High School Administrative Assistant

2 days ago


Markham, Canada NOIC Academy Full time

Job description

NOIC Academy is a leading educational institution committed to fostering academic excellence and creating a supportive learning environment for students. Being a full-time private boarding secondary school, it has offered Ontario Secondary School Diploma (OSSD), International Baccalaureate Diploma Programme (IBDP) and A-level qualifications.

The High School Administrative Assistant plays a vital role in supporting the principal in managing daily operations and ensuring the smooth functioning of the school. This position involves administrative duties related student data management, online staff Recruitment support, online course scheduling.


Key Responsibilities:

  • Fully manage the recruitment process for online course instructors, including posting job advertisements, coordinating interviews, collecting onboarding materials, addressing inquiries, and sending offer letters and contracts.
  • Handle HR-related paperwork, including drafting offer letters, employment contracts, certificates of employment, and other documents, as well as organizing teacher records.
  • Assist the Online Department with creating the course scheduling plan for each semester and coordinating communication regarding teachers' class schedules.
  • Coordinate and manage teachers' schedule changes or substitute teaching arrangements due to last-minute needs.
  • Assist the Principal's Office in reviewing teachers' Schedule B submissions for completeness and verifying the publication of weekly announcements.
  • Create new student OSR files for each semester and organize existing student OSR files.
  • Carry out other tasks assigned by the school, such as organizing and assisting with various school events and reception duties


Basic Requirements:

A sense of integrity, discretion, and confidentiality is required

Superior interpersonal, organizational are required

A high level of attention to detail, accuracy, and follow-up is required

Relevant work experience in private secondary school is required

Able to work with frequent interruptions

Familiar with Powerschool, ONSIS and OSSD is asset



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