Legal Assistant, Corporate Services

3 weeks ago

Toronto, Canada Miller Thomson LLP Full time

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.


When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.


Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.


We are seeking a Legal Assistant, Corporate Services, to independently manage the daily activities of the clerks’ practices and other tasks for the Corporate Services Department in our Toronto office. This opportunity is a 10-month contract with possibility of extension.


To be successful in this role, you must take pride in keeping practices organized with the ability to thrive in a share team. You possess excellent written and verbal communication skills, quick turnaround time, a keen eye for detail and a professional attitude. Some Corporate experience is a definite asset.


Key responsibilities:

  • Provide clerical, administrative and general office support including, but not limited to, calendar management, opening/closing files, photocopying, faxing, receives/places phone calls with internal and/or external parties, process incoming/outgoing mail and scans PDF documents;
  • Provide administrative support with respect to accounting and billing matters including, where applicable, working with assigned billing clerk in the processing of invoices, expense and cheque requisitions, trust receipts, etc;
  • Order various documents from government authorities (compliance, attestation and copies of various documents);
  • Retrieve, revise and maintain Corporate Records, inventory, files and Minute Books;
  • Attend to minimal accounting matters (i.e. prepare and deliver cheque requests, invoice payments, etc.);
  • Enter basic corporate data in the corporate database (Enact) and upload executed documents to virtual minute books;
  • Manage effective bring forward and critical date reminder system for paraprofessionals, including sending out reminder communications to lawyers and clients after checking appropriate sources;
  • Other tasks and duties as assigned.


What you'll bring:

  • Minimum two (2) years’ experience as a Business Law/Corporate Legal Assistant;
  • Certificate or Diploma from a Community College or equivalent;
  • Strong administrative and organizational skills;
  • Experience working with large documents;
  • Have the ability to work well under pressure, multi-task, prioritize work, and take direction;
  • A team oriented approach and the ability to work in a fast paced environment;
  • Must possess excellent technical, written and verbal communication skills;
  • Advanced proficiency in Microsoft Word;
  • Possess a mature, professional attitude, meet strict deadlines with a high level of accuracy and attention to detail.


What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary is competitive within the market as well as a work-life balance.


Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.


Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.


While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.


Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

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