Bilingual Workplace Experience Coordinator

4 weeks ago

montréal, Canada Hays Full time

Our client leader in real-estate sector is looking to onboard Bilingual Workplace Experience Coordinator on contract basis for 2 months working on-site in Montreal location.


If interested, please send your resume at Mankirat.Kaur@hays.com


Responsibilities:

  • Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to: Concierge Reception / Conference & Meeting Room Management A/V Support Meeting & Event Management Community Programs Workplace Coaching & Onboarding Food Services Parking & Commute Bicycle & Local Shuttle Supported Employment Company Store Pet Programs Document Services Mail Services Record Archiving Office Supply Management Moves, Adds, Changes Furniture Management Space Reset Workplace Onboarding Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc.
  • Requests building and/or equipment services as needed. Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management.
  • Manages accuracy, production, quality and retention of program materials; which may include administration of SharePoint sites or similar. Ensures client and company materials comply with client and company brand guidelines.
  • Responding to emails and tickets based on a client portal ticket system and a portal for building related requests.
  • Walking the floor/restocking pantry/maintaining office supplies/office upkeep
  • Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested. Ensures all billings for business services are invoiced and billed as required. Attends move meetings and coordinate all moves with client contacts.
  • Responds to customer requests and complaints regarding Workplace Experience services.
  • Maintains relationships with vendors that provide services and goods to the office.
  • Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.
  • Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment and software ordering. Assists in the completion of the office Business Continuity plan. Performs other duties as assigned.



What you need to succeed:

  • HS Diploma or GED required. A minimum of 1 - 2 years related experience (e.g. Event Coordinator, Experience Coordinator, Office Admin).
  • Communication Skills- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and email correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Comfortable meeting and engaging with new people. Warm and engaging demeanor.
  • Ability to assess circumstances, empathize and offer help.
  • Financial Knowledge- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Reasoning Ability- to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations. Requires basic analytical skills.
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
  • Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
  • Best candidates will have a genuine interest in in anticipating and serving the needs of others.
  • A warm demeanor and desire to collaborate with others is key.
  • Physical ability to assist with warehouse operations. Able to lift 50 lbs.

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