Payroll Administrator

3 weeks ago


Vancouver, Canada Thaledbel Recruitment & Consulting Full time

The ideal candidate will be reporting to the Controller, the Payroll Administrator is responsible for processing the company payroll, including reconciling the payroll sub-ledger to the general ledger, remitting taxes and government reporting, preparing monthly, quarterly, and year end payroll statements.


Roles / Responsibilities


  • Processes payroll for up to 200 personnel. Entries will be required two days of every pay period
  • Prepares year-end audit files and schedules for audited financial statements
  • Prepares monthly reports including: pension reports, general ledger reports and any other printouts required for staff and financial control purposes
  • Tracks all vacation, staff holiday pay and ATO (Alternative Time Off)
  • Answers payroll enquiries from staff and managers regarding leaves, including: sick leave, cultural and vacation leave
  • Processes and manages Records of Employment
  • Prepares government reports, WCB, taxes, T4 and others as required and ensure to adherence to federal, province or MIB policy and procedures
  • Administers employee benefits including pension, health, dental and life insurance and prepare a worksheet for GL entries and reconciliations
  • Monthly/quarterly benefit plan reconciliations
  • Prepares payroll-related government reporting
  • Files and records retention and other clerical duties as required
  • Develops and maintains effective working relationships with colleagues, administrators
  • and outside agencies
  • Confirms that managers have updated and approved schedules and times for their department’s employees in the payroll system
  • Communicates with Payroll Provider (Ceridian)
  • Processes payroll in Dayforce
  • Other related duties as required.


Skills / Qualifications


  • 2 years payroll experience, with basic accounting knowledge
  • A Payroll Compliance Practitioner (PCP) designation or equivalent work experience required;
  • A certified Payroll Manager (CPM) designation is an asset
  • Ability to work in a dynamic environment with limited supervision
  • Strong MS Office skills
  • Effective time management and problem-solving skills
  • Ability to work independently and within a team
  • Ability to use tact and judgment in dealing with staff and outside agencies
  • Ability to use requisite accounting software and/or other payroll system software
  • Ensures that all transactions conducted are accurate and adhere to legislative requirements, policy, and standard financial practices
  • Strong written communication skills, excellent interpersonal and communication skills to exchange information and build relationships in a manner consistent
  • Ability to maintain confidentiality
  • Ability to handle multiple priorities and complete tasks/projects following stated deadlines
  • Criminal record check


Benefits / Perks


  • Competitive salary
  • Training and career development
  • Business casual environment
  • Community fitness and gym access
  • Comprehensive group benefits plan and pension plan
  • Centrally located with free parking; free onsite gym and class access; close to nature trails at UBC and along the Fraser River, shops, restaurants, and services.

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