Administrative Assistant, Medical Clinic

3 weeks ago

Toronto, Canada Momiji Health Care Society Full time

We are hiring an Administrative Assistant, Medical Clinic for the summer

About The Company

Momiji Health Care Society is a non-profit organization providing services to seniors primarily of Japanese-Canadian descent, in an effort to maximize their independence, health, and quality of life.

Our team is dedicated and passionate about meeting the needs of our seniors. We believe in an open, honest, results-oriented team approach. Our team is also learning-oriented, open to change, and enjoys the variety in the work that we do.

We are currently seeking dedicated and enthusiastic youth to join us in the role of Administrative Assistant, Medical Clinic for the summer. We're thrilled to announce that we’ve received funding support from the 2024 Canada Summer Jobs Program, a government program that helps Employers create jobs for young Canadians across the country. Consequently, there are vital criteria that applicants must meet to be considered for this position. Please review the following carefully before applying:

  • Must be between 15 and 30 years of age;
  • Legally entitled to work in Canada (which means you must have a valid Social Insurance Number)

About the Role

The Administrative Assistant will support several roles as well as be responsible for administrative tasks within the department. 

Key Activities Include:

  • Assist nurses who run the medical clinic in Momiji
  • Support nurses to schedule appointments and manage the clinic’s calendar
  • Set up weekly medical clinic environment
  • Manage and organize the clients’ file
  • Schedule and confirm clients’ external appointments such as specialists and diagnostic tests
  • Monitor and order office and medical supplies as needed
  • Support the nurse for communication with local pharmacies
  • Enter clients’ medical information in existing forms or data bases
  • Assist other Support Service department functions
  • Assist other organizational functions such as helping larger events
  • Other duties as assigned

Skills & Abilities Required:

  • Enthusiastic team player with good communication skills
  • Strong organization and time management skills
  • Effective communication skills in English, both oral and written, are essential
  • Proficient in Microsoft Office suite of products
  • Stay informed about healthcare regulations and ensure clinic practices comply with relevant standards
  • Maintaining clients confidentiality and privacy
  • Knowledge and understanding of Japanese Canadian culture is an asset 

Qualifications:

  • Enrolled or recently graduated from a nursing, medical clinic assistant or equivalent program

Good to Know:

  • This position is for the summer with an anticipated start date within the month of May
  • 500 total hours – 35 hours/week
  • $17.75/hour
  • By joining our team, you will have the opportunity to give back to the community and make a positive difference in the lives of seniors

Working at Momiji

Our cohesive team is transparent and passionate about meeting the needs of our clients. Our team is also learning-oriented, open to change, and enjoys the work that we do.

We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us.

If this sounds like the job you’ve been looking for, apply today

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