Bilingual Advisor, Program Coordination

6 days ago

Ottawa, Canada CATSA ACSTA Full time

Summary of responsibilities:

The Advisor, Program Coordination is responsible for supporting the management team (e.g. Managers, General Managers, Directors, and Vice-President) through program facilitation, management, and coordination to ensure that branch policies, programs and priorities are successfully implemented. The incumbent is also responsible for coordinating key files and providing research and advice on action plans, processes, activities, and other projects as they relate to CATSA’s mandate, as well as drafting reports, briefing notes, and other written documents. The Advisor, Program Coordination performs all other duties and responsibilities related to the position as required.

What you need to succeed

To qualify for the position, you must have:

Graduation from a recognized college or university with a specialization in business, communications, or another specialty relevant to the duties of the position. A minimum of three (3) years of experience planning, organizing, and coordinating program implementation, projects, and deliverables. A minimum of three (3) years of experience writing various documents, including briefing materials, presentations, policies, procedures, letters, reports, or strategic documents. Experience providing analysis and support to various management levels. Project management knowledge, skills, and experience, including project planning, monitoring, and status reporting. In-depth knowledge of Microsoft (MS) Office Suite including Excel, Project, Visio, Word, PowerPoint.

This position is best suited to individuals with the following skills and abilities:

Strong verbal and written ability and experience writing for executive level audiences. Excellent interpersonal skills, including good judgment, discretion, and professionalism. Strong analytical, problem-solving, and decision-making skills. Ability to summarize and synthesize material through strategic thinking. Strong time management and organizational skills. The ability to build collaborative environments with various diverse stakeholders. Ability to work independently and as part of a team, with Ability to research, write and synthesize complex information in a clear and concise manner. Ability to tailor communications to various audiences. Flexibility and adaptability. Meticulous and thorough; high attention to detail. Ability to identify key issues and develop solutions. Ability to work independently or as part of a team, with a broad spectrum of clients and people at all organizational levels. Political sensitivity and the ability to maintain a neutral and objective approach.

Valuable skills include:

Knowledge of CATSA’s priorities and mandate, as well as legislation impacting CATSA activities. Knowledge of governance frameworks and compliance requirements. Experience with internal and/or external audits, primarily in a coordination role. Experience working as a secretary for a committee of working group. Experience in editing, proofreading, and translation. Knowledge of the aviation industry and the related regulatory and security issues.

Specific work requirements

Ability to work overtime as required; Ability to travel as required Language Profile: Bilingual BBBB; Ability to obtain and maintain a Secret security clearance; and Be a Canadian citizen or permanent resident.

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