Graduate Administrative Assistant

3 weeks ago

Halifax, Canada Dalhousie University Full time
Job Summary

The Department of Pharmacology offers programs in an outstanding research environment, with opportunities to work on topics ranging from intracellular signaling systems to pharmacological and physiological actions in integrated systems, helping graduates to work in academic or pharmaceutical research, the biotechnology industry and drug regulation. Reporting to the Department Administrator, the Department Administrative. Reporting to the Department Administrator, the Graduate Administrative Assistant is the primary contact/resource for the graduate program in the Department of Pharmacology, Faculty of Medicine, providing administrative assistance and program support.

Key Responsibilities

As the front-line resource for the graduate program, answer inquiries from potential graduate applicants about the program and provide assistance to current graduate students with various forms, course registrations, payroll questions or concerns, referring to other resources, as appropriate. Provide lecture support; obtain and distribute schedules from course coordinators; schedule videoconferences or rooms for lectures, seminars, thesis defenses, etc. Coordinate the graduate calendars, updating and submitting changes, liaising with the course coordinator, as needed. Coordinate the application process for Graduate Program with the Registrar’s Office Admissions system and submit applications to Pharmacology Graduate Student Affairs Committee and Faculty of Graduate Studies. Provide assistance to departmental committees such as the Graduate Student Affairs Committee and Awards Committee, which includes scheduling meetings, preparing and distributing agenda, recording and distributing meeting minutes. Calculate X formula in order to process payroll for graduate students’ stipends, Calculate/Submit annual FGS allocation form with Graduate Coordinator’s approval.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/Office Administration program with three to five years’ relevant experience in administrative support or coordinator role, preferably in a university/higher education, government, or hospital setting (or equivalent combination of training and experience). Excellent communication and interpersonal skills. A high level of confidentiality and professionalism, as demanded by access to sensitive information. Strong organizational skills and demonstrated ability to adapt, prioritize and handle multiple priorities. Proficiency in SharePoint and Microsoft Office including Word, Outlook, Excel, and PowerPoint.

Assets

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

  • Graduate Administrative Assistant

    3 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Graduate Administrative Assistant **Department/Unit** - Pharmacology **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S190-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Assistant Registrar, Records and Graduation

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Assistant Registrar, Records and Graduation **Department/Unit** - Registrar's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S21-23 **Employee Group** - DPMG **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** -...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Mechanical Engineering **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S085-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Graduate Secretary

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Graduate Secretary **Department/Unit** - Electrical & Computer Engineering **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S139-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** -...

  • Student Affairs Administrative Assistant

    2 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Student Affairs Administrative Assistant **Department/Unit** - Pharmacy **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S132-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Faculty of Management - General **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S150-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Talkatoo Full time

    Talkatoo is looking for a full-time employee to help with the following administrative tasks. - Record and prepare minutes of meetings, seminars, and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone calls and messages - Answer electronic...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Chemistry **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S168-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada The Diocese of Nova Scotia & Prince Edward Island Full time

    ADMINISTRATIVE ASSISTANT - _The Diocese of Nova Scotia & Prince Edward Island_ The Diocese of Nova Scotia and Prince Edward Island is part of the Anglican Church of Canada and is made up of Anglican parishes in communities throughout Nova Scotia and Prince Edward Island. Many parishes have congregations in multiple communities, both urban and rural. All of...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada triOS College Business Technology Healthcare Inc. | Eastern College Full time

    Eastern College is actively hiring an Administrative Assistant to work at our Halifax Campus Part-Time.Primary Purpose:The main purpose of the Administrative Assistant is to be the indisputable manager of first impressions. The demands placed on this position require that the employee be very friendly, confident, and organized. One of the major purposes of...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Mi'kmaw Native Friendship Centre Full time

    Employment Opportunity: Administrative AssistantLocation: Halifax, NSSalary Range: $ $25.25 per hourEmployment Term: Contract May - March 31, 2024 (possibility of renewal), 17.5 hours per week (Some evenings, weekends or Holidays if required)Reports To: Health Director and Clinical LeadGeneral Description:The Wije'winen Health Centre is a new project of the...

  • Administrative Support Assistant

    4 days ago

    Halifax, Canada Patterson Law Full time

    We are seeking an energetic, bright, and adaptable individual to join our team! If you are looking to start your career in legal administration and are keen to learn and grow your knowledge, you may be the right person to fill our **Administrative Support Assistant** role. This position is ideal for a recent graduate of a Paralegal diploma program. The...

  • Property Administration Assistant

    6 days ago

    Halifax, Canada Halifax Shopping Centre - Primaris REIT Full time

    Job Description:Job information Property Administration Assistant from the Company Halifax Shopping Centre - Primaris REIT, this latest Property Administration Assistant job vacancy is located in the city Halifax, NS located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job...

  • Property Administration Assistant

    4 days ago

    Halifax, Canada Halifax Shopping Centre - Primaris REIT Full time

    Job Description:Job information Property Administration Assistant from the Company Halifax Shopping Centre - Primaris REIT, this latest Property Administration Assistant job vacancy is located in the city Halifax, NS located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada triOS College Business Technology Healthcare Inc. | Eastern College Full time

    Eastern College is actively hiring an **Administrative Assistant** to work at our **Halifax Campus Part-Time.** **Primary Purpose**: The main purpose of the Administrative Assistant is to be the indisputable manager of first impressions. The demands placed on this position require that the employee be very friendly, confident, and organized. One of the...

  • Administrative Support Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Patterson Law Full time

    We are seeking an energetic, bright, and adaptable individual to join our team If you are looking to start your career in legal administration and are keen to learn and grow your knowledge, you may be the right person to fill our Administrative Support Assistant role. This position is ideal for a recent graduate of a Paralegal diploma program.The...

  • Administrative Assistant Ii

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:178539 **Department/Program**:Learning, People and Organization Development **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.1933**: -...

  • Administrative Assistant Manager

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:161835 **Department/Program**:Equity and Belonging, Interprofessional Practice **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union Bargaining Unit **Compensation**: $21.5819**: - **$26.9775 /hour **Closing...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:147864**Company: Nova Scotia HealthLocation:Central Zone, Dickson Building - QEIIDepartment:DOM Dept Med Infectious Diseases**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: NSGEU Admin Professionals** Position**Posting Closing Date:28-Apr-23**Nova Scotia Health is the largest provider of health...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:147864**Company: Nova Scotia HealthLocation:Central Zone, Dickson Building - QEIIDepartment:DOM Dept Med Infectious Diseases**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: NSGEU Admin Professionals** Position**Posting Closing Date:20-Feb-23**Nova Scotia Health is the largest provider of health...