Rentals Administrator

1 month ago

Grande Prairie, Canada Aureus Energy Services Inc. Full time

Aureus Energy Services Inc. is the leading provider of heating and water transfer services in Northern Alberta. Aureus is a locally owned and operated company that is continually growing and diversifying, with a strong dedication to safety and environmental responsibility.

Aureus is currently looking for a Rentals Administrator to join our team. We intend to hire hardworking, reliable, career minded individuals who are safety conscious. We offer a competitive compensation and benefits package, with scheduled days off. You will be joining our employees who are energized by:

Working on exciting challenges Contributing to and learning from a great team Being part of innovation and new technologies

Role:

The Rentals Administrator will perform rental and fleet administration for our Water Transfer Division. Reporting to the Controller, this role blends tracking, management, and reporting to minimize costs.

Job Duties

End-to-end vendor relationship management, including vendor onboarding and set-up, communication on invoicing and outstanding payables, monitoring of payment terms and credit Includes Purchase Orders for materials/services prior to them being delivered to or provided for Aureus. Tracking current and returned rentals Daily review of vehicle alerts/status via Geotab Review pre-trips daily Maintenance and KM tracking File de-mob and pre-mob inspections for jobs, note any maintenance and deficiencies and communicate these to the appropriate position Three-way matching of purchase orders (“POs”) to invoices to flag and resolve discrepancies Routing and management of the approval process to comply with internal control requirements and approval deadlines Ongoing reconciliation of vendor statements to internal accounting records Timely and accurate data entry and coding of invoice information to the system Assist with month-end and closing out rental PO’s Other duties as required

Job Requirements

Experience & Training

A diploma or degree in accounting, finance, or a related field of study is an asset Relevant accounts payable experience Knowledge of accounting ERP software, field service software and invoice processing software

Skills & Expectations

Time management and organizational skills: ability to effectively multitask several projects Strong analytical and critical thinking skills Detail-oriented and takes initiative Strong aptitude with data entry using invoice processing and accounting applications Solid understanding of basic bookkeeping and accounting payable principles (coding of expenditures - expense vs capital, prepaid expenses, leases, divisional and locational reporting, etc.) Confident and effective communicator (written and verbal) Mindset of cost-effectiveness and business process efficiency Adaptable and comfortable with change, learning and ambiguity Excellent internal and external communication skills Strong working knowledge of Microsoft Office Ability to work in a diverse and team-oriented environment.

Aureus is dedicated to mitigating health and safety risks associated with our business activities and is committed to providing a safe work environment for all workers and public. A condition of your employment with Aureus is the successful completion of a pre-employment screening that may include drug & alcohol testing, background checks, a drivers record check and other testing as required.

Only selected candidates will be contacted for an interview. 

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