Administrative Assistant, Finance

3 weeks ago

Oakville, Canada Rodan Energy Solutions Full time

Position: Finance Assistant

Company: CPUS Engineering

Candidate may choose to work on-site or Hybrid (must reside in or close to Oakville, ON in order to commute to the office) In office 1 day per week is required.

A background check is a condition of employment.

Job Description:

The Finance Assistant/Admin Clerk shall be responsible for supporting the Senior Financial Officer in managing the financials of the company, mainly comprised of accounts payable and accounts receivable tasks. This role involves a general bookkeeping knowledge/background along with some office administration experience such as verifying invoices, filing, entering data in excel and other administrative duties. The ideal candidate must have a strong background in office administration along with excellent attention to detail and multi-tasking skills.

Job Duties:

  • Provides basic bookkeeping functions and clerical tasks.
  • Assists in creating invoices using QuickBooks software.
  • Posting and managing Accounts Receivable and Accounts Payable payments and updating internal reports.
  • Balance and maintain accurate ledgers.
  • Settle accounts by reconciling entries.
  • Ability to multi-task and prioritize work on a daily basis.
  • Maintain project spreadsheets on an ongoing basis.
  • Assist in the completion and the review of expense reports and invoices.
  • Provide general administrative and clerical support including mailing and scanning.
  • Maintain office supplies for the office.
  • Uphold a high level of confidentiality for all business-related activities.
  • Maintain a professional demeanor with all staff, visitors, and clients.
  • Filing and other administrative duties as required.

Desired Skills:

  • Proven communication skills – written, verbal and interpersonal.
  • Proficient in Excel to prepare documents, correspondence, and spreadsheets.
  • Experience using QuickBooks is an asset.
  • Strong organizational skills and attention to detail.
  • Excellent administrative, time-management and multi-tasking skills, with the ability to prioritize and to act on multiple tasks simultaneously.
  • Strong follow-up skills with exceptional attention to detail and accuracy.
  • Excellent customer service and interpersonal skills to deal effectively with staff and clients in a variety of situations.
  • Ability to handle confidential information with discretion and respect.

Academic:

  • Degree or Diploma/Certificate in Office Administration is considered an asset.

Hours of Work : 40 hours a week (Hybrid)

Job Type: Full Time employee

Health/Dental Benefits: Yes

Company Description

CPUS Engineering Staffing Solutions Inc. is a staffing and recruitment agency based in Oakville, Ontario. Founded in , CPUS Engineering Staffing Solutions is recognized as a leading staffing agency in the provision of technical staffing solutions to the Canadian nuclear power industry.

CPUS Engineering Staffing Solutions is a customer-focused organization comprised of a recruitment team which has a reputation of high integrity and professionalism when interacting with their clients and candidates.

CPUS Engineering Staffing Solutions Inc. is a growing and progressive company and has a proven track record in meeting their clients’ staffing needs on a permanent and contract basis.

Job Type: Full-time

Salary: $50, – $55, based on level of experience.

Experience:

  • Administrative Assistant 3 years

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

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