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Executive Assistant to the Vice President, Marketing

4 months ago

Edmonton, Canada Alberta Motor Association Full time

AMA

You’re A FAST-THINKING, TROUBLE-SHOOTING,

TASK-JUGGLING dynamo.

Posted:2024-05-10

Closing: Until Filled

Location: Edmonton South (in-office)

As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple critical projects as well as coordinating with multiple senior executives and external stakeholders. You believe in the power of being proactive, have outstanding time-management skills and a high degree of professionalism, judgement, and discretion.

WHAT MOVES YOU

You’re a master multi-tasker who can juggle a variety of projects and priorities with ease. You’re a flexible and responsive team player is comfortable working with all levels of an organization. You are the unofficial company cheerleader, enthusiastically embracing the values, vision, and culture of our organization.  You're a natural at consulting with stakeholders to anticipate and understand their needs; collaboration is the name of your game. You handle even the tightest deadlines with a cool head and a clear vision. You’re a natural at explaining things in a way that makes it easy for everyone to understand.

WHAT YOU'LL DO

Responsible for providing production coordination and EA administrative support to the VP of Marketing, ensure efficient administrative operations by: Assisting in supporting the VP Marketing with work schedules and calendars, including prioritizing incoming meeting requests. Scheduling meetings, conference calls, call for agenda items, coordinating handouts and recording minutes on an as requested basis. Developing, preparing, and producing written correspondence, presentations, and reports, including Board reports. Designing engaging story driven PowerPoint presentations. Assisting Designers with finding, parsing and archiving photographs, artwork, logos, graphic icons and other creative assets. Ensuring critical deadlines are met, acting a liaison with internal business units and external partners as required. Establish priorities and coordinate administrative workflow to ensure critical deadlines are met. Review manager expenses for accuracy and completeness. Compile and distribute correspondence, reports, organizational charts and meeting minutes. Day to day responsibilities include time management, proofreading. Proofing all materials for accuracy, mandatory content and Brand correctness. Assisting with any research, casting, or collecting of reference materials as required. Provide expertise in formatting, proofreading, and editing various documentation.

WHAT YOU'VE DONE

You have a Certificate or Diploma in Business Administration, or a recognized Office Assistant Program or equivalent education and experience is preferred. You’re no newbie – you already have at least 5 years of experience in an Executive Assistant role. You’re an all-round superstar - superior computer skills with in-depth knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat and MS Teams. You’ve worked in positions that required strong multi-tasking skills, a high level of organization, and an eye for details. Previous experience in Marketing would be considered an asset.

WHAT YOU'LL GET

Competitive salary.  Flexible benefits.  Outstanding employer-paid Retirement Savings Program. Great AMA discounts.  Unlimited learning opportunities.  Paid vacation and ME day.