Secretary To Clinic Manager

2 months ago

Sudbury, Canada MyHealth Centre Full time

WELL Health Diagnostic Centres is looking for a Secretary To Clinic Manager to join our growing team of healthcare professionals 

Reporting to: Clinic Leader / Regional Leader

About WELL Health Diagnostic Centres

WELL Health Diagnostic Centres is the largest operator of independent diagnostic health facilities in Ontario. More than 15,000 Ontario healthcare providers refer their patients to WELL Health Diagnostic Centres’ 40 accredited locations for OHIP-covered cardiology, imaging, women’s health, telehealth, and sleep diagnostic services.

We offer unique benefits to our staff including Employee assistance program (EAP), opportunity to travel to other MyHealth locations and earn travel premium & mileage, we have also partnered with many schools & colleges to encourage continuing education programs. We offer Sign on bonus for specific locations and provide relocation benefits to assist candidates to help with relocation expenses.

Why join MyHealth? Here are 5 great reasons

• Accredited Patient Care: We’re Ontario’s only independent diagnostic health facilities that are Accredited with Commendation. This achievement recognizes our continuous effort to provide shorter wait times for patients, faster report turnaround for referring healthcare providers, and the highest standard of infection prevention, cleanliness, safety, and comfort in our facilities.

• Canada’s Best Managed Companies: For 5 consecutive years, we’ve been selected among Canada’s Best Managed Companies. This is Canada’s leading business awards program, recognizing excellence in private, Canadian-owned companies.

• Great Place to Work: For 5 consecutive years, we’ve been certified as a Great Place to Work due to our congenial work environment, and the high level of pride and trust our team has for their leaders. We believe the quality of our patient care reflects the quality of our team of healthcare professionals.

• Consumer Choice Award: For 4 consecutive years, we’ve won the Consumer Choice Award for best Diagnostic Imaging Clinics in the Greater Toronto Area. The winners are the result of an in-depth consumer evaluation process that involves gathering unbiased consumer opinions, calculated and vetted by some of North America’s leading market research firms.

• Canada’s Top Growing Companies: The Globe and Mail’s Report on Business has selected MyHealth in their ranking of Canada’s Top Growing Companies. This program celebrates and ranks independent Canadian businesses by the percentage of their revenue growth over three years.

Responsibilities:

• Assist the Clinic Leader with the following tasks:

o Review, confirm and complete payroll entries in software.

o Prepare and submit invoices and deposits.

o Ensure collection of billing errors and payment of private invoices.

o Facilitate completion and submission of incident reports.

o Ensure facility maintenance by communicating with building superintendent or handyman and escalate to Clinic Leader when required.

o Ordering supplies and monitor usage.

o Coordinate NOSM student schedule.

o Ensure ongoing staff certification (BCLS, IPAC, WHMIS, H&S, etc.).

o Planning and organizing social events.

o Compiling data, records, employee & radiologist information for CPSO Inspections.

• Take sick calls and ensure coverage during vacations and absences of technical supervisors.

• Cover Patient Care Representative and transcription work when required.

• New staff training for Patient Care Representatives.

• Manage patient and physician concerns in a timely fashion and escalate to Clinic Leader as required.

• Record and document all clinic staff meeting minutes on MyHealth meeting template.

• Collaborate with JHSC committee.

• Positively influence and lead staff members, as well as physicians.

• Collect inter-office mail or supplies between respective locations.

Qualifications, Experience & Requirements:

• 0-2 years of secretarial experience.

• Diploma in Office Administration or related field.

• Medical terminology and transcription experience required. 

• Typing speed minimum of 50 WPM. 

• Willing to travel to other sites, when required.

• Ability to rapidly learn and adapt to changing environments and clients.

• Self-starter that thrives in entrepreneurial environments.

• Excellent written and oral presentation skills with ability to engage, inspire, and build credibility.

• Demonstrate reliability and flexibility.

• Excellent interpersonal, communication and relationship building skills.

• Excellent written and verbal communication skills combined with excellent patient care.

• Demonstrate effective decision-making and problem-solving skills.

Personal:

Have a cheerful, positive attitude and the ability to work effectively with others as well as the ability to work independently and treat everyone with respect, dignity, and kindness.

WELL Health Diagnostic Centres offers an excellent remuneration package including; competitive wages, medical and dental benefits, training & development assistance, various corporate discounts, unique benefits, and referral bonuses.

Follow us on LinkedIn:

WELL Health Diagnostic Centres welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WELL Health Diagnostic Centres is an equal opportunity employer. If you require accommodation for a disability at any stage of the recruitment process, please notify Human Resources

Interested applicants are requested to send their resume to

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