Current jobs related to Administrative Secretary - Greater Sudbury Ontario, Ontario - Health Sciences North

  • Medical Secretary

    2 months ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with over 40 accredited locations across the province. We are committed to delivering high-quality patient care and exceptional service to our patients and healthcare providers.Job SummaryWe are seeking a highly organized and detail-oriented Medical Secretary...

  • Medical Secretary

    1 month ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with over 40 accredited locations across the province. We are committed to delivering high-quality patient care and exceptional service to our patients and healthcare providers.Job SummaryWe are seeking a highly organized and detail-oriented Medical Secretary...

  • Medical Secretary

    3 weeks ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with over 40 accredited locations across the province. We are committed to delivering high-quality patient care and exceptional service to our patients and healthcare providers.Job SummaryWe are seeking a highly organized and detail-oriented Medical Secretary...

  • Medical Secretary

    1 month ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with over 40 accredited locations across the province. We are committed to delivering high-quality patient care and exceptional service to our patients and healthcare providers.Job SummaryWe are seeking a highly organized and detail-oriented Medical Secretary...

  • Medical Secretary

    3 weeks ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with over 40 accredited locations across the province. We are committed to delivering high-quality patient care and exceptional service to our patients and healthcare providers.Job SummaryWe are seeking a highly organized and detail-oriented Medical Secretary...

  • Secretary to Clinic Manager

    2 weeks ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with over 40 accredited locations across the province.We are seeking a highly organized and detail-oriented Secretary to Clinic Manager to join our team. In this role, you will provide administrative support to the Clinic Leader and assist with various tasks,...

  • Department Secretary

    2 days ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    An exciting opportunity to join CAMH’s dynamic Bridging Service team! The Bridging Service are currently seeking a full-time, temporary (12 months) Department Secretary. Reporting to the Manager of Bridging Services, the incumbent is responsible for performing a variety of secretarial and administrative duties. Responsibilities are, but not limited to,...

  • Administrative Secretary

    2 days ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    The Slaight Centre Early Intervention Outpatient Service (SCEIS) at the Centre for Addiction and Mental Health (CAMH) is seeking a full time, temporary (12 months) Administrative Secretary. The SCEIS provides clinic and community-based assessment and treatment for young people, 14 -29 years of age who are experiencing a primary psychotic disorder, often...

  • Department Secretary

    1 month ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    The Centre for Addiction and Mental Health (CAMH) is seeking eight (8) full-time, permanent Department Secretaries to work in the Work Stress, and Health Clinic. Reporting to the Manager, to provide administrative support where needed and ensure the smooth and effective operation of the service. This position requires a considerable degree of client contact,...

  • Administrative Assistant to Clinic Manager

    2 months ago

    Sudbury, Ontario, Canada MyHealth Centre Full time

    About MyHealth CentreMyHealth Centre is a leading provider of diagnostic health services in Ontario, with a network of 40 accredited locations across the province.We are committed to delivering high-quality patient care and exceptional service to our patients and healthcare providers.Job SummaryWe are seeking an experienced and skilled Administrative...

  • Department Secretary

    1 month ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    The Centre for Addiction and Mental Health (CAMH) is seeking a full-time, permanent Department Secretary to work in outpatient Geriatric Mental Health Services (GMHS). Under a matrix reporting relationship between the Manager and Administrative Supervisor, the successful candidate will work collaboratively with an inter-professional team to provide...

  • Department Secretary

    2 days ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    As part of the Child, Youth & Emerging Adult Program (CYEAP), Child, Youth and Family Services (CYFS) provides care and treatment to children and youth between the ages of 6 and 24. Clients and their families served by CYFS are offered specialized services and customized care across an inpatient, day treatment, and outpatient continuum of care. These...

  • Department Secretary

    2 days ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    As part of the Child, Youth & Emerging Adult Program (CYEAP), Child, Youth and Family Services (CYFS) provides care and treatment to children and youth between the ages of 6 and 24. Clients and their families served by CYFS are offered specialized services and customized care across an inpatient, day treatment, and outpatient continuum of care. These...

  • Supply Office Administrator

    4 weeks ago

    Greater Napanee, Ontario, Canada Algonquin and Lakeshore Catholic District School Board Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Supply Office Administrator to join our team at the Algonquin and Lakeshore Catholic District School Board. As a key member of our administrative team, you will provide essential support to our schools and staff, ensuring the smooth operation of our office and the delivery of high-quality...

  • Supply Office Administrator

    4 weeks ago

    Greater Napanee, Ontario, Canada Algonquin and Lakeshore Catholic District School Board Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Supply Office Administrator to join our team at the Algonquin and Lakeshore Catholic District School Board. As a key member of our administrative team, you will provide essential support to our schools and staff, ensuring the smooth operation of our office and the delivery of high-quality...

  • Department Secretary

    1 month ago

    Toronto, Ontario, C6A, Ontario, Canada Centre for Addiction and Mental Health - CAMH Full time

    The Child Youth and Emerging Adult Program (CYEAP) at CAMH is located at the redeveloped Queen Street Site of CAMH. As an integral part of the ambitious growth agenda for CAMH, CYEAP teams serve children, youth and emerging adults who have mental health and/or addiction challenges along with their families and caregivers. These services are closely aligned...

  • Chief of Staff

    1 month ago

    Sudbury, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries in their critical role. As a key member of the MNO leadership team, the Chief of Staff will provide strategic guidance, coordination, and support to ensure the effective operation of the Provincial Secretaries office.Key...

  • Chief of Staff

    4 weeks ago

    Sudbury, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries in their critical role. As a key member of the MNO leadership team, the Chief of Staff will provide strategic guidance, coordination, and support to ensure the effective operation of the Provincial Secretaries office.Key...

  • Chief of Staff

    1 month ago

    Sudbury, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries in their critical role. As a key member of the MNO leadership team, the Chief of Staff will provide strategic guidance, coordination, and support to ensure the effective operation of the Provincial Secretaries office.Key...

  • Chief of Staff

    4 weeks ago

    Sudbury, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries in their critical role. As a key member of the MNO leadership team, the Chief of Staff will provide strategic guidance, coordination, and support to ensure the effective operation of the Provincial Secretaries office.Key...

Administrative Secretary

2 months ago

Greater Sudbury Ontario, Ontario, Canada Health Sciences North Part time
Administrative Secretary

Competition #: 6283

Department: Northern Maternal Child Network

Status: Permanent

Work Type: Part-time

Affiliation: Non Union

Shift Assignment: Days

Bilingualism Required: Yes

Police Check Requirement: N/A

Site: RLHC-Non Union Non Management

Salary Information: $29.77-$35.03

Application Closing Date: August 21, 2024

KEY FUNCTION: Provide a broad range of administrative functions and support to the Northern Maternal Child Network (NMCN) Team and related committees while ensuring day-to-day operations are efficiently managed, coordinated, and performed.

REPORTING: Under the general direction of the Regional Coordinator, Northern Maternal Child Network.

DUTIES:

  • Assist and coordinate the daily operating procedures and administration of the NMCN.
  • Maintain continuous awareness of NMCN activities in order to interpret and direct inquiries.
  • Answer telephone and electronic inquiries and relay telephone calls and messages.
  • Schedule and organize meetings, arrange room reservations and prepare necessary documentation (e.g. meeting agenda).
  • Record meeting minutes and ensure proper follow-up of assigned action items.
  • Accurately prepare and organize a variety of documents and correspondence; draft letters, proofread, and distribute documents.
  • Develop and maintain multiple distribution lists for key partner groups.
  • Support with payment requisitions, cheque deposits, travel requests and claims; reconcile accounts, monitor and track program expenses and revenue, and related reports.
  • Process bi-weekly payroll data.
  • Maintain all related finance files and liaise with Finance Department as required.
  • Arrange education, conference registrations, travel, and other logistics.
  • Conduct research and compile data, statistics, and other information.
  • Organize and maintain manual and computerized information filing systems.
  • Provide support with human resources processes including hiring, orientation, and onboarding and ensure office set-up for new staff.
  • Schedule and confirm the appointments/meetings of the Regional Coordinator.
  • Act as administrator for the NMCN website and monthly newsletter.
  • Support the planning and implementation of communication strategies using various forms of web-based technology and platforms including the NMCN website.
  • Determine and establish office procedures, order office supplies and maintain inventory.
  • Act as gatekeeper for all master documents, maintain committee contact lists and update training manuals as required.
  • Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
  • Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
  • Educate and promote health, safety and wellness in the workplace.
  • Represent the department or program on various committees and in meetings as required.
  • Perform other duties as required.

QUALIFICATIONS:

EDUCATION AND TRAINING:

  • Minimum of a one (1) year Diploma in Office Administration, from an accredited college.
  • Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

  • Minimum of three (3) years’ experience working as an Administrative Secretary within the last five (5) years, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

  • Demonstrated typing speed of 50 words per minute.
  • Demonstrated proficiency in taking and transcribing minutes.
  • Demonstrated knowledge of Medical Terminology.
  • Demonstrated excellent judgment and proven analytical skills.
  • Demonstrated excellent organizational, problem solving, prioritization, time management, and leadership skills.
  • Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
  • Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
  • Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
  • Demonstrated superior interpersonal and communication skills, both written and verbal.
  • Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
  • Demonstrated discretion and maturity when handling confidential information.
  • Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

  • Proven ability to work independently and in a team environment.
  • Demonstrated high level of initiative and self-direction.
  • Demonstrated ability to perform with minimal supervision; to prioritize duties.
  • Demonstrated commitment to ongoing professional development.
  • Demonstrated professionalism in dealing with confidential and sensitive issues.
  • Demonstrated positive work record and excellent attendance record.
  • Ability to meet the physical and sensory demands of the job.
  • Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

#J-18808-Ljbffr