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Compensation Coordinator

3 months ago

Brampton, Canada William Osler Health System Full time
Job Description

Reporting to the Manager, Total Rewards, this exciting opportunity would be well suited for an enthusiastic, creative and collaborative self-starter who thrives in an environment of innovation and driving change through the implementation of best in class Total Rewards/Compensation practices.

The Compensation Coordinator is an integral part of a busy and dynamic Human Resources Department and is the first point of contact for all Compensation inquiries.  The Compensation Coordinator will be expected to exercise sound judgment, excellent communication skills, confidentiality, and the ability to work independently and as part of the team.

The Compensation Coordinator will play a key role working in collaboration with the Compensation Specialist in providing specialized services within the Total Rewards team including but not limited to the day to day administration of compensation systems and benefit programs, collective agreement and pay for performance increases and other various rate adjustments for both union and non-union employee groups, job description process, job evaluation process, Pay Equity, HRIS dictionary updates, job code creation, Ontario Hospital Association survey submissions as well as initiating, collecting and summarizing Hospital survey data on a variety of positions within the organization.

Accountabilities:

  • Acts as the first point of contact for internal and external inquiries related to Compensation
  • Responsible for the day to day administration of compensation systems including providing TR Team Support
  • Assists in the analysis and review of current compensation programs and processes by researching market trends, analyzing competitive compensation survey data, and making recommendations for program changes
  • Ensure compensation program documentation is up to date and accurate as well as updating education materials for the business and HR
  • Assists with the planning, preparing and implementation of the Collective Agreement increases and Pay for Performance increases
  • Responsible for the setup and maintenance of job codes and positions in the HR System
  • Supports the job description process including researching, writing, and ensuring templates/formats adhere to the Compensation guidelines are complete for evaluation
  • Participates in non union job evaluations, including recommending the appropriate job level, maintaining job codes in the system, and ensuring documentation is maintained for all decisions
  • Administers compensation surveys to compensation network when in need of job descriptions/salary information/policies etc. and compiles results for distribution
  • Responds to daily ad-hoc survey requests from external hospitals involved in compensation network
  • Support the annual OHA survey submissions via updating rates and auditing rate changes prior to submission
  • Applies pay equity knowledge and participates in reviews to ensure that WOHS continues to maintain pay equity for all employee groups.
  • Generates ad hoc compensation reports for review/analysis to help inform compensation decisions
  • Continuous focus on process improvement, auditing, streamlining as well as keeping abreast of all relevant legislative changes
  • Assists the Manager, Total Rewards and Compensation Specialist with broader compensation and benefits initiatives and projects
  • Support on other areas of Total Rewards

Qualifications

  • Successful completion of a college diploma in Human Resources Management from an accredited educational institution or equivalent recent and related training and experience may also be considered
  • CHRL or CHRP designation in progress
  • CCP designation an asset
  • A minimum of 2-3 years of recent and related Human Resources experience preferably working within a unionized healthcare environment with the emphasis on Compensation and Human Resources Information Systems
  • Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • HRIS experience (Meditech) an asset and Vituro HR an asset
  • Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
  • Strong organizational and problem-solving skills with a keen ability to prioritize and multi-task, as well as commitment to meeting deadlines
  • Ability to communicate effectively both verbally and in writing with varying levels of employees and to provide excellent customer service to all stakeholders
  • Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
  • Flexible with ability to work efficiently in a fast-paced, multi-tasking and dynamic environment
  • Ability to communicate effectively both verbally and in writing with varying levels of employees and to provide excellent customer service internally
  • Experience in handling sensitive, confidential information
  • Strong administrative and data management skills
  • Ability to raise issues pro-actively and in a timely manner 


Additional Information

Hours: Currently days (subject to change in accordance with operational requirements)

Application deadline: July 3, 2024

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.