Administrative Specialist

2 weeks ago

Saskatoon, Canada Rainbow Restoration Full time

Are you an eager self-starter that loves systems and improving efficiency? Do you have excellent communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis? Are you skilled at using up-to-date technology to drive processes and systems in a fun fast-paced office environment?


As an Administrative Specialist, you will be front and center of office and business operations, providing administrative support services and maintaining office systems, procedures, and policies. You will ensure that the daily office operations functions smoothly and that the highest quality customer service is delivered by office staff. And most importantly with all team members at Rainbow Restoration, you’ll help people when they need it most


If you’re ready to start a career where you do something different every day and enjoy knowing that you’re making a difference in the lives of our customers and team members, we want to talk to you


Your Responsibilities as a Administrative Specialist:

You’ll be a key component of our team responsible for following systems, executing procedures, holding the team accountable and reporting daily and weekly updates. As you grow in experience, here are some of the things you will do:

• Receive incoming calls, from clients, vendors, insurance companies, and field staff

• Communicate with customers throughout restoration process

• Notify customers of service call status and follow up with customers after work is complete

• Clerical duty as required including customer and job data entry

• Manage an organized filing system, upload and keep records of important data

• Keep track of Technician's hours and daily tasks on QuickBooks T-Sheets

• Manage office and shop inventory

• Post new job openings and manage incoming resumes

• Onboarding of new employees

• Take office meeting minutes

• Support and co-ordinate office staff to maintain the smooth flow of incoming jobs from start to finish

• Manage safety paperwork


Requirements:

-Fluent in English

-Knowledgeable in Microsoft Office suite and various communication platforms

-Ability to learn and use software programs such as Encircle and T-Sheets

-Certificate or Diploma from a recognized Secretarial/Administration program

-Be detailed orientated

-Able to prioritize work loads

-Excellent written and verbal communications skills

-Strong organizational skills with the ability to multi-task

-Experience in an office administrative role is required


How to be Successful as an Administrative Specialist:

Your success as an Administrative Specialist is entirely within your control.

We won’t sugarcoat it; we deal with emergencies With emergencies comes high stressed customers, who, at times may need empathy and reassurance that everything will be ok. Exceptional communication in all situations will be important.


You’ll be a great fit to grow in this role if:

You know how to provide exceptional customer service. You show empathy for the customer, you are friendly, and you are always professional in both your appearance and your attitude.

You have great attention to detail. This is key to ensuring that the detailed documentation of a loss are accurate and complete. Using the latest systems and technology to document and process jobs, ensures that we do projects right the first time every time.

You are a team player. As part of a team passionate about helping others, you must be dedicated to excellence and ready to step up and help, no matter what.

You are positive and have a resilient attitude. You find excitement in the unknown and are eager to show up on time to do what it takes to get the job done.


This is a full-time position with salary commensurate with work experience.


If you’re ready for a rewarding and exciting career, apply now and join the Rainbow Restoration team


APPLY TODAY

  • Administrative Specialist

    2 weeks ago

    Saskatoon, Canada Rainbow Restoration Canada Full time

    Are you an eager self-starter that loves systems and improving efficiency? Do you have excellent communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis? Are you skilled at using up-to-date technology to drive processes and systems in a fun fast-paced office...

  • HR Administration Specialist

    4 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    HR Administration Specialist Primary Purpose : The HR Administration Specialist provides high quality and efficient Human Resource information processing, support and contributes to an effective, collaborative, service-oriented work environment to assist the university in achieving its teaching and research goals. Nature of Work: Reporting to the...

  • Administrative Specialist

    2 weeks ago

    Saskatoon, SK, Canada Rainbow Restoration Canada Full time

    Are you an eager self-starter that loves systems and improving efficiency? Do you have excellent communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis? Are you skilled at using up-to-date technology to drive processes and systems in a fun fast-paced office...

  • HR Administration Specialist

    2 months ago

    Saskatoon, SK, Canada University of Saskatchewan Full time

    HR Administration Specialist Primary Purpose: The HR Administration Specialist provides high quality and efficient Human Resource information processing, support and contributes to an effective, collaborative, service-oriented work environment to assist the university in achieving its teaching and research goals. Nature of Work: Reporting to the...

  • Clinical Specialist

    2 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clinical Specialist**: **Primary Purpose**: The overall purpose of this position is to support the planning and delivery of a high-quality Master of Physical Therapy (MPT) program. The primary dimensions associated with this position are in the areas of: 1) MPT neurological clinical teaching and support of faculty in the development and implementation of...

  • International Partnerships Specialist

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **International Partnerships Specialist**: **Primary Purpose**: The International Partnerships Specialist at the University of Saskatchewan (USask) works as part of a team to coordinate all aspects of international relations. With responsibility for a regional portfolio of global partnerships focusing on Europe, the incumbent plays a key role in developing...

  • IT Support Specialist

    1 month ago

    Saskatoon, Canada Today's Technology Management Group Full time

    Company Description Today's Technology is a technology provider located in Saskatoon, SK for the past 35+ years. Our highly skilled and diverse team provides technology solutions for companies of all sizes. Our services range from desktop support to consultation, design, and project implementation. Role Description Today's Technology is looking for a...

  • International Partnerships Specialist

    2 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **International Partnerships Specialist**: The Office of the Vice-President Research (OVPR) provides visionary leadership and strategic direction to the university’s research, scholarly, and artistic works. This is achieved by creating strategic partnerships, plans, and policies that together create a supportive research environment indicative of a...

  • IT Support Specialist

    1 month ago

    Saskatoon, Canada Today's Technology Management Group Full time

    Company Description Today's Technology is a technology provider located in Saskatoon, SK for the past 35+ years. Our highly skilled and diverse team provides technology solutions for companies of all sizes. Our services range from desktop support to consultation, design, and project implementation. Role Description Today's Technology is looking for a...

  • International Partnerships Specialist

    2 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    International Partnerships Specialist The Office of the Vice-President Research (OVPR) provides visionary leadership and strategic direction to the university’s research, scholarly, and artistic works. This is achieved by creating strategic partnerships, plans, and policies that together create a supportive research environment indicative of a...

  • Research Specialist

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Research Specialist**: **Primary Purpose**: Working as part of the RASI team, this position will be instrumental in providing high-quality, innovative programming to support research success for early career researchers (ECRs) through tailored research support services and targeted grant facilitation. This position will act as a key point of contact and...

  • Research Specialist

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Research Specialist**: **Primary Purpose**: Reporting to the Associate Director, the Research Specialist supports the development of competitive large-scale and institutional research proposals by providing project management assistance, drafting and editing key sections of proposals and managing programs to support research proposal development and...

  • Research Development Specialist

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Research Development Specialist**: The University of Saskatchewan's (USask) main campus is located in the vibrant city of Saskatoon on Treaty 6 territory and the traditional homeland of the Métis. USask is one of the top research-intensive, medical doctoral universities in Canada, and is home to **world-leading research** in areas of global importance,...

  • Payroll Specialist

    4 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Payroll Specialist**: **Primary Purpose**: The university is seeking to hire experienced, customer-focused administrative staff to deliver high quality, financial processing support and to contribute to an effective, service-oriented work environment. The purpose of this position is to accurately process payroll information and deliver customer service...

  • Storage Specialist

    4 weeks ago

    Saskatoon, Canada BRITEBOX Storage Co. Full time

    **About us** BRITEBOX Storage Co. is a locally owned business in Saskatoon. Our goal is to provide the #1 Self Storage experience in Saskatoon! From our excellent customer service, to our detail oriented facilities, we strive to impress every customer, current and new, every day. **Storage Specialist - BRITEBOX Storage Co.** BRITEBOX Storage Co., a...

  • Member Experience Specialist

    6 days ago

    Saskatoon, Canada Organization: Co-Operative Superannuation Society Full time

    Job Details - Member Experience Specialist (5641)Job Posting Member Experience Specialist Organization:  Co-Operative Superannuation Society Job Start Date:   Description: Member Experience Specialist (MES) Company DescriptionPioneered in 1939, the Co-operative Superannuation Society (CSS), located in Saskatoon, Saskatchewan, provides pension and...

  • Member Experience Specialist

    6 days ago

    Saskatoon, Canada Organization: Co-Operative Superannuation Society Full time

    Job Details - Member Experience Specialist (5641)Job Posting Member Experience Specialist Organization:  Co-Operative Superannuation Society Job Start Date:   Description: Member Experience Specialist (MES) Company DescriptionPioneered in 1939, the Co-operative Superannuation Society (CSS), located in Saskatoon, Saskatchewan, provides pension and...

  • Member Experience Specialist

    6 days ago

    Saskatoon, Canada Organization: Co-Operative Superannuation Society Full time

    Job Details - Member Experience Specialist (5641)Job Posting Member Experience Specialist Organization:  Co-Operative Superannuation Society Job Start Date:   Description: Member Experience Specialist (MES) Company DescriptionPioneered in 1939, the Co-operative Superannuation Society (CSS), located in Saskatoon, Saskatchewan, provides pension and...

  • Homeowner Program Specialist

    1 month ago

    Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time

    **POSITION TITLE**: Homeowner Program Specialist**DEPARTMENT**: Social Infrastructure**CLASSIFICATION**: MGO-06**SALARY RANGE**: $66,300.00 to $79,235.00 per Annum**POSITION TYPE**: Full-time, 2-Year Term**LOCATION**: Saskatchewan - Remote**ACCOUNTABLE TO**: Housing Manager**Brief Overview**: - Under the direction of the MN-S Housing Manager, the Homeowner...

  • Employee & Labour Relations Specialist

    2 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    Employee & Labour Relations Specialist The University of Saskatchewan is a world leader in water and food security, vaccine development and infectious diseases, and human, animal, and environmental health. The Human Resources (HR) division provides innovative and disciplined support and expertise as an integral part of ensuring USask becomes the...