Administrative Support V
1 week ago
Your Opportunity:
This position will directly support the Director - Child, Youth, and Family - Central Zone Red Deer Addictions and Mental Health portfolio. This role will also act in the Administrative Support Team Lead capacity. The position will be located out of the Red Deer Provincial Building and move with the program to the Sheldon Kennedy Centre of Excellence. The position will support timekeeping, program support at all programs, support coverage for Administrative Support desks through the program during absences, and provide daily operational support for Administrative Support team, the Managers, and Director. A high degree of adaptability, flexibility, and ability to be creative and innovative with a keen eye for detail is required in this position. Some project management and flexibility in hours may be required during high volume times. Manage professional scheduling, event managements, agendas, email management, and other logistic coordination. Support flow of communications and information throughout the portfolio and with key stakeholders including drafting, editing, and preparing communications. Organize and prepare for meetings including agendas, minutes, action logs, etc. Maintain professionalism and strict confidentiality. Advanced knowledge of Microsoft teams and outlook are considered assets. Other duties as assigned.This is an onsite position that may involve some evening coverage. Please include a cover letter expressing your interest in this specific position and how your skills and experience would contribute to the CYF AMH Portfolio. Please include one self-care strategy as working in the Child, Youth, & Family AMH Portfolio can expose you to challenging information to process.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Required Qualifications:Completion of post-secondary education ( certificate in office or business administration).
Additional Required Qualifications:Required demonstrated experience supporting senior leadership in an administrative capacity for at least two years.Demonstrated leadership skills in leading others and self.Demonstrates advanced administrative skills.Ability to take initiative and work independently with primarily self-directed work (once oriented)Demonstrated time-management skills with an ability organize and coordinate multiple competing priorities.Keen attention to detail and strong organizational skills.Demonstrated values that match the team and strong interpersonal skills including conflict resolution.Diploma in Business Administration or related field.Must have ability to lift and bend; standing or sitting for prolonged periods. Significant computer usage. Must have physical ability to be present with our vulnerable clients and must be fit to respond to an escalation, including mobility to remove self from the area quickly.
Preferred Qualifications:Experience running reports in Connect Care.Experience with data analytics and analysis.Strong Microsoft skills, particularly in Excel, Outlook, & TeamsExperience with staff scheduling/ESP software.Preference of diploma or degree in business administration.
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