Document Controller
3 weeks ago
Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future.
We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspires us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.
Together, we will build a future with a majestic and lasting legacy.
Under the supervision of the Director of Project Services, the Document Controller performs various works to ensure integrated document management (IDM), preservation, protection, dissemination and research of information in accordance with policies, procedures, laws and standards governing document management, mainly for engineering documentation. The Document Controller may also be called upon to carry out similar tasks within the framework of other major projects of the company.
The responsibilities of the Document Controller include:
- Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
- Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;
- Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;
- Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
- Carrying out research, identification, and coding in order to respond to requests;
- Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
- Preparing, assembling, and scanning documents as needed;
- Generating transmissions and reception of documentation to internal and external parties;
In collaboration with the document management team, the Document Controller may also:
- Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.;
- Plan and coordinate the disposal and transfer of documents according to the current retention schedule;
- Perform all other related tasks at the request of his immediate superior.
Requirements
- University degree in Archiving, Document Management, or Digital Information Management;
- 3-5 years of experience in document management or in the field of archives;
- Relevant experience in construction is considered an asset;
- Relevant experience in managing engineering project documents is considered an asset;
- Good knowledge of laws and standards governing archives;
- Excellent command of Microsoft Office Suite, and applicable software;
- Knowledge of BIM 360 software is an asset;
- General knowledge of engineering and project management documents.
Skills and Attitudes Required / Competencies
- Strong organizational skills with the ability to multi-task;
- Analytical mind;
- Autonomy and attention to detail;
- Demonstrates initiative, rigor, and integrity;
- Ability to act quickly and efficiently;
- Discretion and Professionalism;
- Excellent communication skills;
- Responsible and honest;
- Structured and methodical;
- Teamwork.
Benefits
- Competitive salary;
- 4 weeks of annual vacation;
- Flexible group insurance program upon entry;
- Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
- 24-hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse, innovative and stimulating environment;
- A company built on values of respect, integrity and a job well done;
- Firm recognized as one of Canada’s Best Managed Companies.
Requirements
EXIGENCES être titulaire d’un baccalauréat en génie civil ou de la construction et/ou combinaison d’expérience & de formation équivalente; être membre de l’Ordre des ingénieurs du Québec; posséder un minimum de 15 ans d’expérience pertinente; détenir de fortes aptitudes en communication; posséder une expérience pertinente en réalisation de projet d’envergure de plus de 30 millions; le bilinguisme (un atout important); certification PMP ou PA LEED (un atout). PROFIL RECHERCHÉ fortes aptitudes en gestion, négociation, communication et résolution de problèmes; savoir faire preuve d’initiative et de leadership; avoir de l’Intérêt et la capacité à encadrer et coacher les autres; capacité à gérer plus d’un projet à la fois; sens des priorités; maîtrise des logiciels MS Office et MS Project; aimer le travail d’équipe; posséder un bon sens de l’organisation et une bonne méthode de travail; être doté d’un bon esprit d’analyse, facilité d’adaptation et ouverture d’esprit; organisé, structuré et rigoureux.
-
Document Controller
3 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for managing and maintaining accurate and up-to-date project documentation.Key Responsibilities:Manage and maintain project documentation, including creation, review, and approval of documentsEnsure...
-
Document Controller
5 months ago
Vancouver, Canada Carbon Engineering Ltd. Full time**Grow your career. Be the difference. **Leading the commercialization of ground-breaking technology that captures CO₂ directly from air is challenging and exhilarating. As a member of the CE team, you'll be surrounded by smart, adventurous, curious people committed to progressing our Direct Air Capture (DAC) and AIR TO FUELS TM technologies. We're a...
-
Document Controller
4 months ago
Vancouver, Canada HTEC Hydrogen Technology & Energy Corp Full timeHydrogen is the fuel of the future! Every day, countries around the world are advancing their hydrogen strategies to reduce greenhouse gas emissions and build a greener planet. In Canada, HTEC is leading the way having built Canada’s first hydrogen fueling station network. We own and operate 5 hydrogen fueling stations in the country and are developing...
-
Document Controller
2 months ago
Vancouver, Canada CIMIC Group Full timeWe are seeking an experienced Document Controller to join the team in Vancouver. In this role you will be responsible for processing internal and external documentation while maintaining the use of the organisation’s multiple document management systems and processes. **What does this role involve? - Maintaining project related document control register -...
-
Document Controller
5 months ago
Vancouver, Canada John Wood Group Full timeWood currently has an exciting opportunity for a Document Controller in our Transmission & Distribution Program. Reporting to the Engineering Manager, this position is located in our Vancouver, BC office. This role has an overall responsibility for providing support to Wood project teams in the control and issuance of engineering documents. If you have a...
-
Document Controller
5 months ago
Vancouver, Canada Adamson Associates Architects Full timeWe are currently looking for a motivated and hardworking individual to help us in building our many exciting projects. Reporting to the Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents. While those with previous experience are preferred, this...
-
Document Controller
3 months ago
Vancouver, Canada Adamson Associates Architects Full timeWe are currently looking for a motivated and hardworking individual to help us in building our many exciting projects. Reporting to the Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents. While those with previous experience are preferred, this...
-
Document Controller
3 weeks ago
Vancouver, British Columbia, Canada EBC Inc. Full timeJob Title: Document ControllerAt EBC Inc., we are seeking a highly organized and detail-oriented Document Controller to join our team. As a key member of our Document Management team, you will be responsible for ensuring the accurate and efficient management of project documents.Key Responsibilities:Classify, file, and index project documents in accordance...
-
Document Controller
5 months ago
North Vancouver, Canada PortWise Full timeFounded in 2018, PortWise combines over 25 years of corporate engineering firm experience in the Lower Mainland and beyond with the passion and skillset required to manage and see large-scale projects through from concept to completion. As our project portfolio quickly expands, we are seeking an experienced document controller who is eager to learn and grow...
-
Document Control Lead
1 week ago
Vancouver, Canada Skeena Resources Limited Full timeSkeena Resources Limited is a Canadian mining company with a portfolio of exploration and development projects located in northwest British Columbia, Canada. Our current focus is on the revitalization of the high-grade, past-producing Eskay Creek gold-silver mine. Skeena is committed to leading the industry in reconciliation, diversity, and inclusion and we...
-
Document Controller Lead
2 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob Title: Document Controller LeadAbout the Role:We are seeking a highly skilled Document Controller Lead to join our team at IBI Group. As a Document Controller Lead, you will be responsible for managing and maintaining accurate and up-to-date documentation for our civil engineering projects.Key Responsibilities:Develop and implement document control...
-
Document Controller Lead
3 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob Title: Document Controller LeadAbout the Role:We are seeking a highly organized and detail-oriented Document Controller Lead to join our team in Vancouver, BC. As a Document Controller Lead, you will be responsible for managing and maintaining accurate and up-to-date documentation for our civil engineering projects.Key Responsibilities:Manage and...
-
Document Controller Lead
4 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob Title: Document Controller LeadAbout the Role:We are seeking a highly organized and detail-oriented Document Controller Lead to join our team in Vancouver, BC. As a Document Controller Lead, you will be responsible for managing and maintaining accurate and up-to-date documentation for our civil engineering projects.Key Responsibilities:Manage and...
-
Document Controller Lead
3 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob Title: Document Controller LeadAbout the Role:We are seeking a highly organized and detail-oriented Document Controller Lead to join our team. As a key member of our project delivery team, you will be responsible for managing and maintaining accurate and up-to-date documentation for our civil engineering projects.Key Responsibilities:Manage and maintain...
-
Intermediate Document Controller
5 months ago
Vancouver, Canada RAM Consulting Full timeThe Document Controller effectively controls the issue, receipt, storage and retrieval of project documents and drawings through the development, and implementation of the project Electronic Document Management Systems (EDMS) and related processes (storage systems, databases, AutoCAD, and SharePoint Document management systems). The role is responsible for...
-
Document Controller Lead
4 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob Title: Document Controller LeadAbout the Role:We are seeking a highly organized and detail-oriented Document Controller Lead to join our team. As a Document Controller Lead, you will be responsible for managing and maintaining accurate and up-to-date documentation for our civil engineering projects.Key Responsibilities:Manage and maintain accurate and...
-
Document Controller Lead
4 weeks ago
Vancouver, British Columbia, Canada IBI Group Full timeJob Title: Document Controller LeadAbout the Role:We are seeking a highly organized and detail-oriented Document Controller Lead to join our team. As a Document Controller Lead, you will be responsible for managing and maintaining accurate and up-to-date documentation for our civil engineering projects.Key Responsibilities:Manage and maintain accurate and...
-
Coordinator, Document Control
5 months ago
Vancouver, Canada Aecon Group Full time**Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...
-
Document Control Coordinator
4 months ago
Vancouver, Canada Aecon Group Full time**Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...
-
Lead Document Controller
5 months ago
Vancouver, Canada HTEC Hydrogen Technology & Energy Corp Full timeHydrogen is the fuel of the future! Every day, countries around the world are advancing their hydrogen strategies to reduce greenhouse gas emissions and build a greener planet. In Canada, HTEC is leading the way having built Canada’s first hydrogen fueling station network. We own and operate 5 hydrogen fueling stations in the country and are developing...
