Executive Administrative Assistant

3 weeks ago

Mississauga, Canada QuantumWork Advisory Full time
Job Description

Responsibilities
• Complete administration support to Executive Management
• Demonstrates excellent QWA values and beliefs
• Demonstrates excellent time management skills to prioritize workload
• Ability to coach and develop administration team
• Demonstrates understanding of budget awareness
• Demonstrates excellent time management skills to prioritize workload
• Demonstrates strong communication skills
• Demonstrates ability to work in a fast paced services environment
• Demonstrates ability to build strong relationships with relevant stakeholders
• Achieves all targets and has no performance issues
• Provide support to enable the effectiveness of the Executive Team through the provision of a broad 
range of administration activities
• Efficiently perform general office duties including typing, filing, scanning, faxing, email, and phone in 
an executive office environment
• Maintain and coordinate Outlook calendars for multiple executives
• Plan, manage and attend to the Executive’s diary, emails and phone calls
• Assist with completion of necessary statistical reports as requested
• Coordinate domestic and foreign travel arrangements for various levels of operations, including 
appropriate approvals and expense report processing
• Code and process business expenses
• Coordinate conference calls, events, conferences, and all meetings
• Effectively communicate and work with all levels of management maintaining a high level of 
confidentiality
• Prepare all documentation required for meetings and take minutes when required
• Prepare reports and presentations when required
• Develop and maintain strong internal and external relationships
• Compile statistical information as requested
• Assist with ad hoc administration duties that are consistent with the role
• Partner with the Strategy and Communications team when it pertains to Executive correspondence
• Travel to meetings as needed
• Provide a high-level support of Executives of varying levels for various processes, activities, and other tasks


Qualifications

Qualifications -Education, Knowledge, Experience
• 4+ years of experience supporting a Vice President level or higher required
• Bachelor’s Degree preferred
• Demonstrate written and oral communication skills
• Demonstrate ability to work independently and as a team
• Capable of switching gears quickly and efficiently
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Ability and willingness to work cooperatively with others
• High degree of discretion dealing with confidential information
• Maintain appropriate interpersonal relationships with employees, peers, and consumers
• Flexible and able to assist with various program operations as requested



Additional Information

As a workplace, we focus on relationships – with each other, our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.

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