Executive Assistant

3 weeks ago

Montreal, Canada Groupe PARIMA Full time

Groupe PARIMA  is a Contract Development and Manufacturing Organization (CDMO), established in 1994. For over 25 years, we have developed expertise in the development and manufacturing of non-sterile liquids, suspensions and semi-solid drug products. 

Executive Assistant

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the President. The ideal candidate will be a dynamic and proactive individual with excellent communication skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant will play a crucial role in ensuring the efficient operation of the President’s office and supporting the President in managing daily responsibilities and business development activities around the globe.

Responsibilities:

Executive Support:

Manage the President’s schedule, appointments, and meetings. Coordinate and prioritize commitments, ensuring optimal use of the President’s time. Prepare travel itineraries and ensure all necessary arrangements are in place. Arrange domestic and international travel, including flights, accommodations, and transportation for the leadership team, and provide support while abroad. Organize and coordinate meetings, conferences, and events. Prepare agendas, attend meetings, and document minutes as necessary. Manage and maintain confidential information with discretion. Conduct research and compile data to support decision-making. Prepare and edit reports, presentations, and other documents for the President. Assist the President in prioritizing tasks and managing deadlines related to business development initiatives. Proactively address challenges and contribute to problem-solving. Compile and file all travel and other expense reports.

Business Development Support:

Collaborate closely with the President in the execution of business development strategies. Assist in the preparation of business proposals, presentations, and other materials for client meetings and negotiations. Prepare and review business contracts, agreements, quotations, and other legal documents. Act as a liaison between the President and clients, ensuring seamless communication and a high level of client satisfaction. Coordinate client meetings, prepare meeting agendas, and follow up on action items. Greet clients and support their travel arrangements when visiting our site. Conduct market research and analysis to identify potential business opportunities and industry trends. Maintain social media accounts and website. Greet clients and support their travel arrangements when visiting our site. Prepare summaries and reports to inform strategic decision-making. Assist in coordinating business development projects, ensuring timelines and deliverables are met. Collaborate with internal teams to facilitate effective project execution. Prepare bios and background information for meeting attendees, ensuring the President is well-informed for client interactions. Facilitate trade show meetings, including scheduling, preparation of materials, and coordinating logistics to maximize business opportunities. Assist in generating new leads through research, outreach, and collaboration with the sales and marketing teams.

Competencies et experience required:

DEC or Bachelor’s degree in Business Administration, Marketing, or a related field. Impeccable written English spelling, syntax, and grammar. Intermediate level French (or better). Proven experience as an executive assistant or in a role with a focus on business development support. Strong business acumen and understanding of the pharmaceutical or biotechnology industries. Excellent organizational, analytical, and communication skills. Proficiency in Microsoft Office Suite, Saleforce, and other relevant software. Ability to handle confidential and sensitive business information with discretion.

What we offer:

Hybrid work possible (after onboarding): Minimum of 1 day per week in the office and when clients visit Medical, dental and travel insurance Group pension plan Recognition program and social activities Personal leave Employee support program and telemedicine Free beverages (hot chocolate, coffee, mochaccino) Accessibility by public transit or free parking Referral program Subsidized meal service

If you are a motivated individual with a passion for business development in the CDMO space and possess the necessary qualifications, we encourage you to apply for this unique opportunity. Please submit your curriculum vitae and a cover letter detailing your relevant experience.

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