Administrator

4 weeks ago

Halifax Regional Municipality, Canada Dalhousie University Full time
Job Summary

The Department of Urology provides urologic care to the province, as well as is very involved in the education of medical students and post graduate residents. It also is involved with many research activities. Reporting to the Head, Department of Urology, the Administrator is responsible for the financial management of all accounts related to the Department of Urology including the University operating budget, NS Health, Annual Givings, QE2 Foundation, Annual Givings, Departmental the, Resident’s budget and accounts, and research accounts. This position also holds managerial oversight of two clerical employees.

Key Responsibilities

Develop annual departmental budget including identifying Department priorities and plans financial resources accordingly. Completes periodic reviews of the Department operating budget, using variance analysis techniques. Utilizes effective strategies to decrease expenses/increase revenue. Responsible for the accounting of overall department finances, developing appropriate procedures as required. Manage the annual budget cycle, monitor results throughout the year and identify and investigate significant variances. Report any major discrepancies to the Department Head. Manages and oversees all recruiting, hiring and retention of employees and independent contractors in the department and its projects (Faculty and support staff). Plan, develop, and document administrative policies and standard operating procedures, and educate and advise staff on processes and practices.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Undergraduate degree with approximately three to five years’ of progressive experience in financial administration and management (or equivalent combination of training and experience). Demonstrated initiative, and exceptional organizational and problem-solving skills. Demonstrated capacity to work autonomously and thrive in a fast-paced environment. Demonstrated strong interpersonal and communication (verbal and written) skills working with individuals at all levels. Proficiency in Microsoft Office with advanced skills in Outlook and the demonstrated ability to learn new technology and programs.

Assets

Experience in a academic health care and/or not for profit environment. Experience in Sage 50, Banner, SAP databases.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Service
- Resource & Process Management

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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