Scheduling Coordinator

3 months ago

Burlington, Canada Durward Jones Barkwell & Company LLP Full time

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara, Hamilton, and Halton regions with offices spanning from Burlington to Welland. The firm was founded in 1940 and features a dynamic group of professionals.

"Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live.

As one of Hamilton-Niagara’s Top 100 Employers and one of Canada's Top Small & Medium Employers for 2024, we lead in offering our employees an exceptional place to work. We offer all of our employees:

  • Competitive compensation and benefits package
  • Flexible work/life balance and summer hours
  • Professional development, learning, and growth support
  • A variety of community involvement opportunities

Our Burlington office has an immediate opening for a full-time Scheduling Coordinator.

This position is varied, and responsibilities may fluctuate in nature throughout the year to meet business demands This specific position is focused on the various components of scheduling for the office and will provide backup and support for several administrative functions.

Reporting to the Partners, you will be responsible for:

  • Administering Excel workflow schedules regularly to ensure they are up to date and run smoothly.
  • Assigning work on the workflow schedules according to staff level and skillset.
  • Resolving scheduling conflicts and recommending opportunities for staff to build new or ongoing skillsets.
  • Assisting in communication regarding components of the Excel workflow schedules that staff are required to update and escalating issues to the office senior team if necessary.
  • Building strong relationships with senior teams to ensure a solid understanding of workflow priorities and managing ongoing changes as needed.
  • Communicating with office senior team regarding staff capacity and the need for assistance.
  • Communicating with staff as a group as appropriate by sending reminders to ensure the workflow schedules are accurate and up to date.

You will also be cross trained and act as backup for several administrative functions, such as:

  • Assisting in filing and logging processes of T1 and T2-related documentation for clients.
  • Assembling financial statements, corporate and personal tax returns, other tax filings, and preparing enclosure letters and other correspondence.
  • Assisting with the maintenance of client management system.
  • Performing electronic archiving of year end files and other filing as required.
  • Assisting with overflow typing, collating, financial statement assembly, mail-outs and other tasks as required.

The successful candidate will have:

  • Post-Secondary Education, an asset
  • Proficiency in Microsoft Office suite, with an aptitude to learn standard Firm software and other relevant applicants and technical/office equipment, with specifically strong Excel skills to effectively administer schedules, assign work, and analyze data
  • Experience in a professional services environment
  • The ability to multi-task and meet multiple and/or unexpected deadlines in a fast-paced and deadline driven environment
  • Experience in the scheduling of work or workflows
  • Ability to ensure confidentiality and discretion at all times
  • Ability to communicate clearly and effectively
  • Able to problem-solve and recommend solutions

If you are a confident, dedicated, and hard-working professional who is motivated to achieve high standards of quality service and value to clients, we would we love to hear from you

We appreciate all who express interest; however, only those selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.

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